CAREER SERVICE PANEL Minutes of the Meeting 6 December 1971

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00317A000100010001-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: November 11, 2016
• Document Release Date: January 22, 1998
• Sequence Number: 1
• Publication Date: December 6, 1971
• Content Type: MIN

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CAREER SERVICE PANEL
Minutes of the Meeting
6 December 1971
25X1A9a
25X1A9a
25X1A9a
25X1A9a Special Guest:
25X1A9a 1. The
25X1A9a
25X1A9a 2.
25X1A9athe meeting.
meeting
Chief, Administrative Support Staff/DD/S&T
was called to order at 0905 hours by the Chairman.
welcomed C/AS/DD/S&T to
M had been asked to brief the Panel on (a) the
25X1 A9a CIA/NSA Career
Development.
any or all the
25X1A9a
25X1A9a
25X1A9a
Development Exchange Program, and (b) DD/S&T Career
extended an invitation to
CSP/ORD meetings.
3. and the CSP members discussed the following:
a. NSA's need for a rotation program and their discussions
with the Agency on career development, professional training and
promotion policies. told the Panel that a memorandum
had been written to NSA about the CIA/NSA Career Development Exchange
Program but that the Agency was still waiting for a reply. He
further stated that if anything can be developed on this program,
Mr. Duckett would be read to proceed with some exchange. Rotation
with NSA, stated would be done on a job-by-job basis
for a period of two years.
b. Rotation discussions held by DD/S&T with other Agency
components.
C. Rotation problems:
(1) Flexibility
(2) Mobility
(3) Difficulty in rotating technical and scientific
personnel.
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d. DD/S&T working on establishment of goals and criteria for a
rotation program.
e. Rotation of ORD employees with DDI and DDP.
f. In-house recruitment of needed personnel.
g. Responsibilities of ORD after establishment of a Career
Development Program:
(1) Follow-through
h. The need for Agency Directorates to take Career Development
seriously.
i. Schedule of training for new EODs:
(1) Office should see that these employees have the
required and basic courses.
(2) Division Chief's responsibility for primary
development of the employee and training that would improve the
employee's discipline in terms of the Office.
25X1A9a
j. ORD personnel feel they are Agency employees not just ORD
employees.
k. Ranking system for DD/S&T which has been submitted to
DD/S&T Senior Board by Plan needs some refinement.
1. Ranking system within ORD which is now being updated.
25X1A9a M. Suggestion that
ranking system.
25X1A9a
25X1A9a
25X1A9a
n. informed the Panel that DD/S&T is sending a
memorandum on a Vacancy Notice system that his office was trying to
implement within DD/S&T. He stated that DD/S&T would try to frill
most of the job vacancies in-house; if this can't be done, DD/S&T
will then recruit on the outside. The notices will be detailed in
terms of definition of the job, qualifications, etc.
further stated that the ceiling situation'within the Agency requires
that we must do something with our people in-house whether it be in
terms of sending them to school, re-tooling their skills, etc.
o. Presentation of Career Development Program and information
to DD/S&T Senior Board. pointed out that ORD had spent
sig months on career deve opment. It was felt that career development
should be established in the Agency, and enforced; or it should be
established that an individual promotes his own career. He stated
that if this is the policy of the Agency then let it so be stated -
there is nothing wrong with it - but the Agency should make the
policy clear to employees.
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P. urged the ORD Career Service Panel to present
their Career Development package to the DD/S&T Senior Board when
completed.
25X1A9a 4. asked the Recording Secretary to send a copy of the
ORD Career Service Panel minutes and agenda for each month to
and thanked him for attending the meeting.
25X1A9a
25X1A9a 1.
25X1A9a 2.
25X1A9a 3.
25X1A9a5.
?5X1 A9a
5. There were no additions to the agenda for 6 December 1971.
6. The minutes for 1 November 1971 were approved.
7. reported on the following:
PROMOTIONS (Approval received from Office of Personnel)
Promotion actions
at the last meeting on.
have been sent to D/ORD.
ADDITIONS
25X1A9a
25X1A9a 29 ovem er 1971 vice security officer, GS-12 from OSP to ORD on
RETIREMENT
None
TERMINATIONS
25X1A9a None
REASSIGNMENTS - to DDS/OS on 1 Dec 71 - GS-13, SO/ORD
25X1A9a
There has been discussion on Inter-Directorate rotation on
25X1 A9a TRAINING
Librarian/ORD - GS-10 to GS-11.
Physical Scientist-Res. - BSD/ORD - GS-14 to GS-15.
Clerk Typist, Optics/ORD - GS-4 to GS-5.
GS-15, Physical Scientist - Research who is now working
was nominated to attend Carnegie Mellon University,
Program for Executives, 23 January - 24 March 1972. The deadline for
nomination was too short to route through CSP members. This nomination
was approved by D/ORD and DD/ORD and sent to DD/S&T Senior Board.
25X1A9a
attended Trends & Highlights, 6 - 10 December 1972.
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Physical Scientist-Res. - SPS-00 3 to SPS- 00 4
.
Physical Scientist-Res. - SPS-00 3 to SPS- 00 4.
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TRAINING (Cont'd)
Nominations for School of Naval Command and Staff, Naval War College
will be requested of ORD in February 1972.
CO-OP Program
25X1A9a
25X1A9a reported on his meeting with
75cXl A9a Agency Coordinator on the CO-OP Program whit was attended by
a C/An/ORD and DC/An/ORD
He
.
25X1A9a stated that has supplied ORD with a list of universities
25X1A9a in the CO-OP Program. had also advised that the
Administrative Officer/ORD or supervisor of the Office interested in
this program go along with him when he interviewed potential students in
order to assess the individual at that time. ORD would have to pay the
travel and per diem expenses.
SPECIAL NOTES
a. Promotion recommendations on GS-9s - GS-lls to be taken up in
in January.
b. Statement of Intent to Promote to GS-14 should be made in
January for action to be taken in February.
25X1A9a c. instructed the Executive Secretary to take up any
requests for nominees for training courses when he makes his
monthly report.
8. There were no nominees for the Midcareer Executive Development
Course #31 - 23 January to 3 March 1972.
25X1A9a
25X1A9a 9. moved that Physical Scientist- Res.,
GS-14 be nominated to attend the Executive Management Program, Pennsylvania
State University running from 2 July 1972 - 28 July 1972. Motion was
seconded. Vote was unanimous. Motion carried.
25X1A9a 10. There were no nominees for the Executive Development Program,
Cornell University - 29 June - 28 July 1972.
25X1A9a 11. reported on the Career Development Plan for
25X1A9awho had to leave the meeting at 0945 hours. stated that he
25X1A9a and - had reviewed the comments submitted by the Panel members as
requested by the Chairman, CSP/ORD at the last meeting, and they had tried
25X1A9a to incor orate everybody's ideas in the draft on Career Development.
25X1A9a made some input to this exercise. reported that
there were some irreconcilable differences; therefore, it was the feeling
of the Career Development Committee that it might be advisable to check
the items in the Guidelines sheet line by line for justification and a
CSP vote. The Committee would then know if the CSP members wanted to use
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11. (Continued)
25X1A9a the item in the Guidelines or if they wanted the item deleted.
25X1A9a
asked, however, for an immediate substitute which might be acceptable.
The Chairman offered an alternative to ' suggestion. He
felt there would be few exceptions to the Career Development draft: and
that implementation of this program would vary slightl
from divisi
t
y
on
o
25X1A9a division. He didn't feel that the CSP members should edit the draft
line by line at this meeting. suggested that the members might
suggest their major differences on the whole, or paragraph by paragraph.
12. The following actions were taken on the draft memorandum on
Career Development written for the D/ORD and the attachment, Guidelines
for Preparation of Career Development Plan:
25X1A9a
25X1A9a
25X1A9a
25X1A9a
a. Paragraph 1 - Draft Memorandum. The first clarification
asked was whether the plan was for professional employees only or
for all ORD employees. stated the plan was for all
ORD employees. He stated that "professional" was introduced
because the professional people of ORD have responsibility for a
good deal of the career planning. Secretaries and non-technical
people, stated, had been "skimmed" over.
told the CSP that he was speaking to the secretaries on
9 December 1971 on Career Development. He felt the term "professional"
should be dropped and the Guidelines should include all employees.
b. moved that the following changes be made
to the draft memorandum as follows:
(1)
MEMORANDUM FOR:
Should read ORD Employees
(2)
PARAGRAPH 1
Change professional to employee
(3)
PARAGRAPH 2
Change professional to employee
(4)
PARAGRAPH 2
Second sentence to read:
The Career Development Plan is to
be prepared by the ORD employee in
consultation with his Division Chief.
25X1A9a
seconded the motion. Seven members voted in favor of
the motion; one member did not favor the motion. Motion carried.
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25X1A9a
C. -
read as follows:
i.- U
moved that Item 1 of the Guidelines attachment
A Career Development Plan for professional
career planning and guidance shall be
prepared for each ORD employee and
obligates a supervisor to sit down with the
employee (preferably before 15 months after
EOD date) to determine whether that employee
wishes to have a Career Plan developed within
ORD.
25X1A9a
25X1A9a
25X1A9a
25X1A9a
seconded the motion. Vote was unanimous. Motion carried.
d. moved that Item 2 of the Guidelines be accepted
as written with the addition to the second sentence to read:
The plan should reflect largely the desires of
the employee, moderated by the judgment of the
supervisor in line with the Agency goals and
requirements.
The motion was seconded. Vote was unanimous. Motion carried.
e. moved that Item 5 of the Guidelines be modified
to indicate that the implementation of the Career Development Plan
is going to be subject to performance for ORD.
seconded the motion. Five members voted in favor of the motion;
two members voted against; one member abstained. Motion carried.
25X1A9a f. moved that Item 3, 4, 6 and 7 of the Guidelines
25X1A9a be accepted as written. seconded the motion. Six members
voted in favor of the motion; two members voted against the motion.
Motion carried.
25X1A9a
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25X1A9a
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g. moved that Item 9 be accepted as written.
(There wa em . Motion withdrawn.
h. moved that Item 9 of the Guidelines be made
a part of Item 7, making it a sub-element 7.f. seconded
the motion. Vote unanimous. Motion carried.
i. The Chairman instructed to inform
to rewrite the draft memorandum and Guidelines attachment per
revisions made and circulate to the CSP members within two weeks.
If there are any major questions to be answered, stated
he would call a special CSP meeting to straighten the problems
out. When this has been done, he asked that -prepare the
memorandum and the Guidelines in final form and send it to the DD/ORD
for the CSP. He asked that attach all the comments of the
individuals who have contributed input on the back of the final
paperwork. asked that a statement should accompany this
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12. (Continued)
i. (Cont'd)
25X1A9a
These are the individual comments for your
own information of the views of the various
CSP members. Now, you have the final
summation and agreed upon final recommendation
for an ORD Career Development Plan.
13. then reported for his committee on the current
ORD evaluation system for ORD employees. He showed the Panel a ranking
chart done in March 1966, used just one time, and an evaluation of some of
the same individuals done in June 1971 for comparison of the system.
25X1A9a (Charts attached) The discussion continued on whether
committee should submit an objective versus subjective treatise on
25X1A9a evaluation of ORD employees. also wanted to know from the
Panel members how much they wanted to evaluate education, training, and
experience before evaluation of the employee's performance. Division
25X1A9a Chiefs were asked to identify the problems. The Panel decided that
25X1A9a , as suggested earlier by contact FMSAC about their
ranking system and inform the CSP/ORD of his findings.
14. Competitive Evaluation of GS-9s - GS-lls was as follows:
25X1A9a
NAME
DIVISION REVIEWER CSP
GRADE RATING RATING RATING
GS-11 B C C
GS-11 C C C
GS-11 B C C
GS-11 A B B
15. The next CSP meeting was scheduled for 10 January 1972 at
0900 hours.
16. Meeting adjourned at 1300 hours.
25X1A9a
25X1A9a
Chairman, CSP/ORD
xecutive Secretary
CSP/ORD
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SUMMARY OF CURRENT EVALUATION PROCEDURE
EDUCATION AND TRAINING 25 POINTS
PROFESSIONAL EXPERIENCE 25 POINTS
PERFORMANCE (SUPERVISOR'S FITNESS REPORT) 25 POINTS
CAREER SERVICE PANEL RATING 25 POINTS
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COMPETITIVE EVA `L)4rION LISTS
E- 7 MAR 1966 -
-
Aga
RANK
o uo
E-
W
u
A
o
oW
a
ao
a
4-1
Q,
Q
0
n
O
TOTAL
1
16
16
20
24.4
76.4
2
10
18
20
20.0
8.0
3
14
14
20
19.0
7. 0
4
12
18
20
14.6
64.6
5
8
19
20
16.5
63.5
6
12-
16
20
14.5
62.5
7
14
12
20
16.0
2.0
8
14
10
20
16.2
60.2
9
9
8
20
20.0
57.0
10
12
12
15
13.2
52.2
11
14
12
10
12.4
48.4
12
14
4
15
15.0
48.0
13
8
0
15
15.6
38.6
1
12
12
20
22.4
66.4
2
13
16
15
19.4
63.4
3
14
7
20
20.2
61.2
4
0
23
20
17.2
60.2
5
12
17
15
13.2
57.2
6-
12
7
20
17.4
56.4
7
10
15
15
13.8
53.8
8
14
4
15
17.0
50.0
9
14
6
15
13.2
48.2
10
8
12
15
12.4
47.4
11
8
19
10
7.2
44.2
12
12
3
15
13.6
43.6
3
10
9
10
12.2-
41.2
4
1
15
3
20
22.2
60.2
2
11
9
20
19.8
59.8
3
10-
8
.15
. 16.2
49.2
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6.
(Continued)
25X1A9a
Division
Reviewer's
CSP
Months in
Grade
Name
Division
Rating
Rating
Rating
As of 6/71)
SPG
C
C
C
28.3
SPG
C
C
C
82.0
P-C
B
B
B
48.8
0
B
B
B
36.2
AN
C
C
C
63.1
AN
B
B
B
5.9
RP
B
B
B
11.0
AN
D
D
W
48.8
BSD
B
B
B
56.8
AP
B
B
B
12.4
AN
C
C
C
59.3
0
A
A
A
24.6
RP
C
C
C
45.8
P-C
B
B
c
36.2
AN
B
B
B
24.6
BSD
C
C
C
17.1
SPG
C
B
C
50.2
P--C
B
B
B
12.4
0
B
B
B
10.8
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