Career Service Panel Office of Research and Development 13 August 1973

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00317A000100060011-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: November 11, 2016
• Document Release Date: August 10, 1998
• Sequence Number: 11
• Publication Date: August 13, 1973
• Content Type: AG

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~~5 OILY
AGENDA
Career Service Panel
Office of Research and Development
13 August 1973
0900
Room 607 - Conference Room
1. Review of agenda for 13 August 15)73
2. Review of minutes for 9 July 1973
3. Report from Chief, Support Staff/'ORD
4. Report from Chairman, CSP/ORD
5. Competitive Evaluation - GS-14s
Ranking and Promotability
6. New business
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MINUTES
CAREER SERVICE PANEL
OFFICE OF RESEARCH AND DEVELOPMENT
13 August 1973
Attendees:
Chairman
25X1A9a
25X1A9a
25X1A9a Executive Secretary
Recording Secretary
Absentees:
25X1A9a
25X1A9a
25X1A9a
1. The Chairman called the meeting to order at 0905 hours. 25X1A9a
2. welcomed two new members:
Chief, Life Sciences Division, ORD and newly
25X1A9a appointed Chief Technical Collection, ORD to the ORD Career
Service Panel. stated that the members of the Panel will
do all they can to assist in learning 25X1A9a
about the ORD Career Service Panel and how it functions.
3. The following items were added to New Business on the
Agenda for 13 August 1973:
a. Quality Step Increases
b. Nominee for the Midcareer Executive Development
Course #38
4. The CSP members discussed a nominee for the Midcareer 25X1A9a
Executive Development Course #38, scheduled for 4 November -
14 December 1973. The members were informed that
had asked to withdraw from the Midcareer Executive Development
Course #37, scheduled for 26 August - 5 October 1973 far 25X1A9a
personal reasons. was submitted as alternate
for the Midcareer Executive Deve opment Course #37, but another 25X1A9a
DD/SST alternate was selected, explained that: he had
requested that name be removed as principal nominee 25X1A9a
to attend Course #38 due to the new ORD reorganization not
realizing at the time that #38 was not scheduled to commence 25X1A9a
until 4 November 1973. After discussion, the Panel requested
the- ORD Training Officer to resubmit as nominee for
Course #38, and as alternate. The Panel also discussed
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25X1A9a
4. (Continued)
nominating for Course #39 when that course
is scheduled. 25X1A9a
25X1A9a
5, inquired whether would be attending
the Senior Seminar scheduled to begin on 16 September 1973, as
there seemed to be information circulating that 25X1A9a
would cancel out of the course. No current information was
available.
25X1A9a 6, moved to approve the minutes of 9 July 1973.
25X1A9a seconded the motion. The Panel members present
concurred. Motion carried.
7. The report from Chief, Support Staff, Programs Management
Staff/ORD was as follows
PROMOTIONS:
Final approval from the Office of Personnel 4n pr.omotion
recommendations on the following employees has been received:
GS-12 to GS-13 GS-13 to GS-14 25X1A9a
25X1A9a
ADDITIONS:
25X1A9a SPS 007, Chief, Life Sciences Division/ORD
on 7 August 1973.
RESIGNATIONS:
None
RETIREMENTS
None
Sq Is
None
TRAINING NOTES
25X1A9a
GS-15, cancelled attendance at the Charge
Coupled Devices: P ysics, Technology, and Applications Course,
27 - 31 August 1973 at UCLA, approved by the CSP at the June 1973
meeting.
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7. (Continued)
TRAINING NOTES: (Cont'd)
25X1A9a
GS-14, cancelled attendancE; at the
Midcareer Executive Development Course #37 running from
26 August - S October 1973. 25X1A9a
25X1A9a
has requested that be
removed as principal to attend the Midcareer xecutive evelopment
Course #38 from 4 November - 14 December 1973.
25X1A9a 8, stated that he wanted to stress that he 25X1A9a
felt should be urged to attend the Midcareer
Deve opment nurse, #38. He felt that if waits
much longer he will have difficulty having the DD/SF~T Senior 25X1A9a
25X1A9a Board approve his attendance at the course because of liis age.
felt that should talk to 25X1A9a
about going to this particular session.
25X1A9a
9. and the members of the Panel entered into a 25X1A9a
discussion explaining to the procedures
followed by the CSP on the competitive evaluation, ranking
list, and promotability list for professionals from GS-11
through GS-14. Some of the points stressed by the members were
as follows:
The importance of the division chief realizing
that there are only so many slots for promotion,
and members of the Panel should identify the
"top" people in ORD for promotability and
not just the "top" men in their respective
divisions.
The division chief should not only be looking
at the availability of slots; they should be
looking at ORD employees and how we can develop
them.
25X1A9a
Stressed the importance of treating the ranking
list and the promotability list on professionals
as two separate actions.
Felt it should be pointed out that the competitive
evaluation of professionals is just that; current
performance is not suppose to be a prediction
of where the employee is going. He also felt
the current ranking and promotability lists on
GS-14s again shows that the division chiefs
don't know the people.
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10. Suggested changes on the preparation of paperwork for
the competitive evaluation of professionals, ranking last- and
promotability list were made as follows:
The CSP should change the procedures on
competitive evaluation. Instead of going
through the competitive evaluation exer~~ise
twice, the CSP should first discuss the
people and then fill in the matrix. Thy?n,
he felt the CSP members could prepare tlae
matrix without prejudice and use better,
freer, and more objective judgment. 25X1A9a
Differed with He felt Lists 1
and 2 on the GS-14s, for example still show 25X1A9a
a wide divergence of points on
These lists help identify the people that
should be discussed by the CSP to surface
more information about their performance.
The CSP members should submit the matrix to the
Recording Secretary and have the ranking list
prepared, and then circulate for discussion.
Satisfied with the present procedure. He felt
the necessity of completing the matrix forced
him to go out and look at the people he is
evaluating. He stated he liked the system of
evaluation on two separate occasions. 1He
stated that with the present procedure the
CSP members probably put in at least three
hours in formal discussion, two hours in
preparation of the paperwork, which totals five
hours. He felt this was ample time for
competitive evaluation preparation.
The problem is not sa much the mechanics of
paperwork preparation. He felt the CSP members
don't spend enough time in discussion. He
felt the CSP members rely on their judgment
and don't use the ORD Grade Criteria because
of lack of time.
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Competitive evaluatian and who should be promoted
is only a small part of the exercise. We should
discuss career development for the employee and
how his goals can be realized.
25X1A9a
11. moved that the ORD Career Service Panel
meet away from the office so that they could give their full
attention to the competitive evaluation for each of the grade
levels. seconded the motion. Thee Panel did not concur.
Motion lost.
25X1A9a 4
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12, statea'he felt it might be bettez~ to
have two separate deliberations that are not on the same day
so that the CSP members would have some time to dwell c-n them.
13. The Panel then discussed the promotability list for 25X1A9a
GS-14s. The promotability list for GS-14s was revised with
the addition of input from During
this exercise there was discussion on the availabilit of GS-15 25X1A9a
slots in the new TO and the Branch Chief structure.
presented the organizational schematic and the suggeste;d
advisability of postponing action on the GS-14 promotions until
the new TO has been com leted and the final reorganization plans
25X1A9a are made known. felt that there should be; a
special session of the CSP to discuss these plans with Dr. Stevens.
25X1A9a 14, moved to accept the romotability list for 25X1A9a
GS-14s as revised on 13 August 1973. seconded the
motion. The Fanel concurred. Motion carried. (Copy attached)
25X1A9a 1~. recommended that the CSP considex? no
promotion actions from GS-14 to GS-15 until the organizational
branch structure has been identified in order that thin information
can be used when considering other promotion actions. 25X1A9a
seconded the motion. The Panel concurred. Motion carY?ied.
25X1A9a
16. had requested that the Panel be notified of
his statement of intent to romote 25X1A9a
from GS-14 to GS-15, submitted completed paperwork
to the Executive Secretary, CSP/ORD prior to the meeting. 25X1A9a
25X1A9a 17. informed the Panel that has 25X1A9a
25X1A9a notified the Panel of his statement of intent to promote
from GS-14 to GS-15.
25X1A9a 18. made a statement of intent to pz?omote
from GS-14 to GS-15.
25X1A9a
19. ~ made a statement of intent to promote
from GS-14 to GS-15.
25X1A9a
25X1A9a
25X1A9a Z0, asked that the paperwork for the promotions
stated above be prepared for consideration at the next CSP
meeting.
25X1A9a 25X1A9a
21. stated he would submit Quality
Ste Increase recommen ations for and
25X1A9a 22. The next meeting of the CSP was scheduled for
10 September 1973. 25X1A9a
25X1A9a 23. moved to adjourn the meeting.
seconded the motion. The Panel concurred. Motion carz?ied.
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24. The meeting adjourned at 1120 hours.
25X1A9a
Executive Secretary, CSP
Office of Research and Development
Chairman, Care~r~/Service Panel/ORD
25X1A9a
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PROMOTABILITY LIST
GS-14s
25X1A9a
25X1A9a
NAME
PROMO.
TOTAL
(Pts . )
RANK
PROMOTA-
BILITY
~.
1 1 1
2
5
3 13
1
1
11 3 3
1
4
1 2.3
2
2
6 6 6
5
1
6 30
3
3*
'
7 5 5
3
6
4 30
4
3*
1
8 2 4
4
12
5 35
5*
4
!
3 8 7
6
3
10 37
5*
5
i
'l 9 11
8
2
11 43
6
6
5 7 10
7
8
8 45
7
7
16 4 Z
9
14
2 47
8
8
10 11 I2
12
10
7 62
11
9
f.
4 15 13
10
7
15 64
12
10
12 12 9
11
15
9 68
9
11
13 10 8
16
13
13 73
10
12
9 17 14
14
11
12 77
13
13
15 13 15
13
9
16 81
14
14
14 14 17
15
17
14 91
15
15
17 16 16
17
18
1#s 102
16
16
18 18 18
18
16
17 105
17
17
(13 August 73) 25X1A9a
Dane at the CSP meeting with new
input from
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