CAREER SERVICE PANEL OFFICE OF RESEARCH AND DEVELOPMENT 2 December 1974

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00317A000200010002-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: November 11, 2016
• Document Release Date: October 22, 1997
• Sequence Number: 2
• Publication Date: December 26, 1974
• Content Type: MIN

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1 "AlUEWflY
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1330 hours
607 Conference
CAREER SERVICE PANEL
OFFICE OF RESEARCH AND DEVELOPMENT
2 December 1974
Room
1.
Review of agenda for 2 December 1974
2.
Review
a.
b.
c.
of minutes for the following:
30 October 1974
4 November 1974
12 November 1974
3.
Rotation
(PAS Personnel)
4.
Comparative Ratings
25X1A9a
5.
Quality Step Increase Recommendations
(All Divisions)
6.
Selection of Candidates for ORD Letter
of Commendation
(All Divisions)
7.
Qualit Step Increase Recommendation -
, DPR/ORD 25X1A9a
GS-14, step 9 to GS-14, step 10
8.
Promotion Recommendation
TCR/ORD
25X1A9
a
GS-12 to GS-13
9.
Competitive Evaluation
GS-9's - GS-11's
10.
New business
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CAREER SERVICE PANEL
OFFICE OF RESEARCH AND DEVELOPMENT
2 December 1974
Attendees 25X1A9a 25X1A9a
25X1A9a Chairman
25X1A9a
OT ORD
C/DPR/ORD 25X1A9a
C/TCR/ORD
C/MS/O RD
is, AC/PAS/ORD
C/LSR/ORD
D
C/OT/ORD 25X1A9a
Executive Secretary
Recording Secretary
Absentee
25X1A9a C/CDAM/ORD
TCR/ORD
1. The meeting was called to order at 1440 hours by
the Chairman.
2. The following items were added to the Agenda for
2 December 1974, under NEW BUSINESS:
a. Promotion Recommendations -
GS-14 to GS-15
(1)
(2)
b. Rankin Results 25X1A9a
c. Personnel Recommendations for
Assignment
25X1A9a
25X1A6a
3. The minutes for 30 October, 4 November and
12 November 1974 were approved as written.
25X1A9a 4. told the Panel that he had prepared a
report for the D/ORD on Personnel Rotation and Transfers
between Divisions in ORD, between Directorate components, and
between Directorates. He told the Panel that a copy of the
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4. (Cont'd)
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report with revisions would be sent to them in the very near
future. considers "rotation" to mean the
deliberate movement of a man from one assignment to another.
A plan to return him to his former unit may or may not be
required. He stated that some of the recommendations made
as to why the Agency should encourage rotation were: 1)
keep employees alert and interested, 2) provide new challenges,
particularly in the research and development area, 3) make
room for new interactions between employee and supervisor,
4) provide employees with a broader perspective of the Agency,
25X1A9a and 5) develo a cadre of experienced employees from which to
promote. also stated that he felt that rotation
could be viewed from three viewpoints: the top manager looking
down, the manager or supervisor of the employee, and the
employee looking up. Some of the advantages of rotation to
a top manager were discussed such as it might provide him
with a reservoir of people who have a broad knowledge of
the Agency and can assist him in identifying the people who
can perform a wide variety of assignments; a disadvantage might
be the decrease in efficiency of an office while training
employees on the job. Rotation to an employee might mean
more experience and exposure, and a better statistical chance
to work with a supervisor who allows him to develop his cap-
abilities and allows him to develop for promotion. Some of
the dangers of rotation for an employee would be a forced
rotation; care should be taken that an employee agrees and
actively participates in the rotation. The advantages to
the immediate supervisor is the knowledge that he will get
recognition for cooperating and recognizing that one of his
goals is to train people. However, it was noted that it
would be difficult for a supervisor to give up personnel
when he had goals and deadlines to accomplish.
25X1A9a
proposed that every four months a rotation
of two people within ORD, with concurrence of the Division
Chief and the employee, should be made for one or two year
assignments. This would total about six people rotating
within ORD per year. DD/S&T rotations would concern two
people from each Office, once or twice a year, to go into
a general selection pool. Drafts from the pool would be by
offices, in turn. DD/S&T and other Directorate rotations
should be handled at the Directorate level. Additional 25X1A9a
information is contained in the Rotation paper
is sending to CSP members.
25X1A9a felt that in speaking for the employees
rotation is viewed as a lost year - or lost time. He stated
the concern that rotation adversely affected their fitness
reports; and although they might learn a new skill, they
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have lost ground relative to their contemporaries when they
return to their old office. He concluded that there were so
many variables that an employee would not favor rotation
in the absence of a strong, comprehensive, office-wide or
Directorate-wide formal program with official management
support.
Some different approaches to rotation were proposed
such as: 1) avoid structured rotation and give ORD employees
more exposure at Office and Directorate levels; 2) career
development, gaining more technical experience, and more
managerial responsibility might be reasons for rotation but
a higher grade was the incentive; 3) identify business areas
in other offices as far as analysis of what help other
offices need and tell employee that he is doing market
research for new activities in order that he might apply this
knowledge when he returns to ORD; 4) that short term rotations
may be more acceptable to employees and equally beneficial
to the Agency, i.e., 3-6 months.
25X1A9a felt that the discussion on rotation would
require a check into middle-level employees' views on
rotation. He inquired also on what kind of action the CSP
wanted to take on the subject of rotation.
The thinking of the CSP members is summarized as
follows:
a. Define rotation and its objectives.
b. What is the proposed program for rotation
within ORD and other Agency offices?
c. Is it mandatory that ORD have a program
of rotation - is there a charge to the CSP/ORD?
d. If there is, what will be the proposed
schedule of rotation.
e. Identify ways of drawing attention to
ORD employees who are potentially available for
rotation.
f. Find out the attitude of the employee on
25X1A9a rotation.
told the Panel that the topic of rotation
woul be put on the Agenda at an appropriate time in the
future when the CSP m tubers make the necessary data analysis.
NOTED:
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5. The definitions of-comparative ratings were then
discussed. It was recommended by the DD/ORD that ORD continue
to use the comparative rating definitions as decided upon at
the CSP meeting on 7 October 1974, until such time when
25X1A9a DD/SFjT has completed a uniform ranking system for DD/SET.
stated this information should be available by the
first of next year.
12,
NOTED: DATE: D O RD
7c/
6. The Chairman then brought up the item of new business:
Ranking Results introduced by 25X1A9a
made the following statement:
25X1A9a
Speaking for the employees, the CSP is commended for not
wishing to place any ORD personnel in the "C" category. I
would point out, however, that by this action, a disservice
is being done to all employees for the following reasons:
a) Those persons who may be borderline or really deserve a
"C" rating are being falsely misled to believe they are
performing satisfactorily, thereby denying them the
motivation to improve themselves; b) for those persons who
are in fact performing satisfactorily, their "B" ranking is
being diluted by the inclusion of low performers or assignment
problem employees; c) if a RIF should develop, all personnel
will come from the "B" category, and those selected will be
justifiably surprised, while the Government's grounds for
selection will be less supportable and possibly open to
legal challenge. I, therefore, suggest that if the "A," "B,"
and "C" ranking system remains, that a hard look at groupings
should be taken to insure that short-term painful decisions
are not avoided at the expense of long-term ORD personnel
administration.
25X1A9a
stated that the DD/S1T Senior Board is confronted
with the same problem with regard to structuring the "B"
category. It is felt that if there is no one placed in the
"C" category, the "B" category should be so divided that an
employee can be told where he stands in this category.
told the Panel that DD/S&T is considering several alternatives
for subdividing, e.g.: 25% upper "B," 25% lower "B," and
50% middle "B." ORD will have to wait until firm instructions
are received from DD/S&T on a system of notification and the
course of action to be taken on employees in the "C" category.
25X1A9a
told. that his comments were well
DATE: ly_Z7!
25X1 A9E
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25X1A9a .1 ;
y
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25X1A9~a reported to the
Panel that a QSI for
Secretary,.DD/ORD had been approved by the
Special Panel/ORD. The Panel had also approved a promotion 25X1A9a
recommendation for Secretary, CDAM/ORD from
GS-06 to GS-07.
8. The following names were submitted as possible
recipients of the.ORD Certificate of Commendation:
25X1A9a
/ ORD
SR/ORD
PAS/ORD
/ORD
CDAM/ORD
ORD
S/ORD
/ORD
RD
The following names were selected to submit to the D/ORD
for consideration of Special Recognition (ORD Award or
Recommendation to Honor F Merit Awards Board):
25X1 A9a
, DPR/ORD
ORD
The following names were selected to submit to the D/ORD
for consideration for the ORD Certificate of Commendation:
25X1A9a
25X1A9a
DATE : -1 "j, 7 ./ 7 Y
25X1A9a
9. moved to recommend approval to the D/ORD
on the Quality Step Increase Recommendation for
DPR/ORD, from GS-14, step 9 to GS-14, step 10.
seconded the mo,i'1on. The,Panel concurred unanimously. Motion
carried.
25X1A9a APPROVED:
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10. moved to recommend approval to the
D/ORD on the promotion recommendation for
TCR/ORD, from GS712 to GS-13. secon e t e motion. 25X1A9a
DATE: hI
25X1A9a
11. moved to have consideration and
25X1A9adiscussion on the promotion recommendations for
and postponed until could be present
at the meeting, and that a special session of the CSP be 25X1A9a
scheduled. The Pane curred. Motion carried.
NOTED: DATE :
12. Competitive Evaluation - GS-11's -
DPR/ORD PAS/ORD
25X1A9a
^("B" Category)
NOTED: _ DATE: 7~7
D O RD
25X1A6
14 December 1974.
a
13. The Chairman asked for nominations for a
assignment from the ORD Division Chiefs. He stated that the
memorandum of recommendation should be written for the
D/ORD's signature and should be submitted to the DD/S1T by
/ J
DATE: /
Z
14. The C/SB/MS/ORD submitted his report to the CSP/ORD.
NOTED: DATE : 1-7 C"
25X1A9a D 0RD
15. stated that discussion had been held at
the Special Panel on creating a position for upper mobility
and establishing a mechanism for moving the lower grade level
people upward. a 7
NOTED: DATE:
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16. The meeting adjourned at 1710 hours.
25X1A9a
26 December 1974
Date Executive Secretary
Career Service Panel/ORD
Attachment
C/SB/MS/ORD Report
25X1A9a
Date
Chairman, Caree rvice Panel/ORD
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