AGENDA CAREER SERVICE PANEL OFFICE OF RESEARCH AND DEVELOPMENT 7 OCTOBER 1974

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00317A000200010013-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 20, 2016
• Document Release Date: January 11, 2006
• Sequence Number: 13
• Publication Date: October 7, 1974
• Content Type: AG

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AGENDA (Amended)
CAREER SERVICE PANEL
OFFICE OF RESEARCH AND DEVELOPMENT
1330 hours
607 Conference Room
1. Review of agenda for 7 October 1974
2. Review of minutes for 9 September 1974
3. Report from Chief, Support Branch/PMS/ORD
4. Report from the Chairman, CSP/ORD
5. ORD/CSP Charter
6. Report from CSP EEO Subpanel
7. Training Request -
DPR/ORD
Rochester Inst. of Technology
"The Photographic Process as a
_ , Scientific Instrument"
11/11/74 - 11/15/74
8. New business
a. CSP Progress Goals for FY 75
b. GS-14 vacancy in PAS/ORD
c. Promotion of GS-14's to GS-15's
d.. Training Requests
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CAREER SERVICE PANEL
OFFICE OF RESEARCH AND DEVELOPMENT
9 September 1974
Attendees
25X1A9A
Chairman
, C/CDAM/ORD
(Left the meeting at 3:30 P.M.)
1OT ORD 25X1A9A
25X1A9A C/DPR/ORD 25X1A9A
C/TCR/ORD
AC/PAS/ORD
C/LSR/ORD
TCR/ORD
C/OT/ORD 25X1A9A
25X1A9A Executive Secretary
Recording Secretary
The Chairman called the meeting to order at 1340 hours.
There were no changes or additions to the Agenda for
9 September 1974.
SUMMARY
1. MINUTES - 15 JULY 1974
Approved and accepted by the Panel as written
2. REPORT FROM CHIEF, SUPPORT STAFF/PMS/ORD
See copy attached.
3. REPORT FROM THE CHAIRMAN, CSP/ORD
a. The Chairman stated that the results to the reclama
25X1A9A made by ORD to protect the GS-15 positions downgraded in
report to the Position Management and
Compensation Division would be made available to the
Division Chiefs upon receipt of Form 261, Staffing Complement
Change Authorization. Discussion and review of the
Position Control Register for ORD, and the results of
Form 261, would be held with the Division Chiefs in order
to explain how the changes affect their staffing complements.
b. The Chairman reported on the Special Panel meetings
held on 1 August 1974 and 5 September 1974:
(1) ORD has secretarial vacancies in
Programs Staff/PMS/ORD and LSR/ORD. The secretarial
25X1A9A vacancy in Contracts Staff/PMS/ORD has been filled
by
SPS/DD/SST.
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1, Secretary Steno, GS-07 from
25X1
25X1
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SUMMARY (Cont' d)
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10 October 1
3. REPORT FROM THE CHAIRMAN, CSP/ORD (Cont'd)
(2) Promotion recommendation for
Contracts Staff/PMS/ORD,?and for
DPR/ORD, from GS-05 to GS-06 were considered and
approved by the Special Panel, D/ORD, and Personnel.
The secretaries have received their promotions.
25X1
25X1A9A
25X1A9A
(3) Promotion recommendation fort
Clerk Typist, CDAM/ORD, from GS-03 to GS-04 was
approved to become effective in October 1974 when
the minimum time in grade requirement has been met. 25X1A9A
25X1A9A stated that if wished to waive
this re uirement, a memorandum would be required.
25X1A9A decided not to waive the minimum time
in grade requirement.
(4) The ORD secretaries have been shown a
film, "Twelve Like You," concerned with motivation
and training.
4. PROMOTION RECOMMENDATIONS
25X1A9A a. Phys. Scientist-Res., CDAM/ORD from
GS-12 to GS-13. 25X1A9A
(1) Discussion on promotion
2
5X1A9A
recommendation raised the following points:
a) the recommendation was submitted out of
sequence based upon previous CSP deliberations,
b) motivation re training and work
assignments, and c) procedures to follow on
future submissions of promotion recommendations
out-of-schedule. 25X1A9A 25X1A9A
25X1A9A (2) questionedl __j as to
why has not conkinued her studies for a 25X1A9A
Ph.D. He also noted that did not want
to attend the Foreign Service Economic/Commercial
Studies course starting January 1975 when she was 25X1A9A
given an opportunity to do so. I replied
25X1A9A that a) would have to return to school
for a year in order to obtain her Ph.D, and she
25X1A9A doesn't feel she is able to do this at the present
time; and b) felt she could obtain the
same kind of training as offered by the FSI course 25X1A9A
by attending a local university and taking courses
for shorter periods of time. told
the Panel that might lack some motivation
on training, but there was no lack of motivation
in regard to her work.
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SUMMARY (Cont'd)
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4.a. PROMOTION RECOMMENDATIONS (Cont'd)
felt there was not sufficient information as to
25X1A9A I accomplishments in the promotion
recommendation to make a judgment on her
qualifications to receive a promotion. Motion
carried.
seconded the motion. Five members approved the
25X1A9A motion. I opposed the motion because he
25X1A9A from GS-12 to GS-13.
25X1A9A (3) moved to recommend approval
to the D ORD on the promotion recommendation for
25X1A9A
b
OT/ORD from GS-11 to GS-12.
25X1A9A
Phys. Scientist-Res.,
(1) I Imoved to recommend approval to
the D/ORD on the promotion recommendation for
25X1A9A from GS-11 to GS-12.
seconded the motion. The Panel concurred.
5. PROMOTION RECOMMENDATIONS SUBMITTED OUT OF SEQUENCE
INDICATED ORD
a. I moved that in the future when a
Division Chief is planning to make a promotion recommendation
out of sequence as requested on the ORD promotion schedule,
he should "flag" this action one month prior to the
25X1A9A submission of the promotion recommendation request.
seconded the motion. The Panel concurred.
6. QSI RECOMMENDATIONS 25X1A9A
25X1A9A a. , Secretary Steno, GS-07, LSR/ORD
b. Secretary Steno, GS-06, CDAM/ORD
c. Phys. Scien-Res., GS-14, CDAM/ORD
(Division Chiefs were asked to prepare the
proper paperwork.)
7. REPORT FROM SUBPANEL ON ORD/CSP CHARTER
See report attached for questions addressed and
reasons why the committee members agreed that the Charter
should be changed.
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SUMMARY (Cont'd)
8. ORD/CSP CHARTER - REVISIONS
a. 2.a.(2) and (3) ORGANIZATION to 2.a.(2) ORGANIZATION
b. 2.a.(4) ORGANIZATION to 2.a.(3) ORGANIZATION
seconded the motion. The Panel concurred.
moved to add the following:
(2) Permanent Members
(a) Chairman
Deputy Director/ORD
(b) Division Chiefs
(c) One representative of the Support,
25X1A9A Administrative and Clerical Staffs.
nonpermanent basis. For promotion actions,
no more than one vote per division will be
allowed."
moved to change 2.a.(4) from
"Such other voting and non-voting members
as appointed by the D/ORD to serve on a
to 2. a. (3)
"Such other voting and nonvoting members as
appointed by the D/ORD to serve on a nonpermanent
basis. For promotion and rating actions, only
the Chairman and permanent members shall vote.
seconded the motion. The Panel
concurre .
NOTE: When you review the Charter, you will
see that the last sentence of the above motion
25X1A9A was reworded by II to read: "For
assignment, advancement and retention actions,
only the Chairman and permanent members shall
vote." Also, the wording contained in the
motion made on 4.c.FUNCTIONS to be included
25X1A9A in 4.c.FUNCTIONS was moved to 2.a.(3) by
will constitute a quorum."
moved to change 2.b. from
"A simple majority of the permanent members
Cont'd on next page....
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for the purpose of clatity and
continuity. THESE TWO MOTIONS WILL BE A
SUBJECT FOR REVIEW AT THE NEXT CSP MEETING.
c. 2.b. ORGANIZATION
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SUMMARY (Cont'd)
"A simple majority plus one of the permanent
members shall constitute a quorum."
to
"The minutes of the CSP meetings will
be recorded and distributed "EYES ONLY"
to CSP members. A summary..."
d. 2.c. ORGANIZATION
"The minutes of the CSP meetings will
be recorded and distributed "EYES ONLY"
to CSP permanent members. A summary..."
seconded the motion. The Panel concurred.
e. 4.c. FUNCTIONS
moved to change 2.c. from
seconded the motion. The Panel
moved to change 4.c. from
"The ORD Career Service Panel will review
and make recommendations to the D/ORD
in the following areas. (Passage of any
action will require approval of the
majority of the voting members of the
Panel. All recommendations will be a
matter of consensus by vote. Voting will
be by a show of hands, or by proxy in
writing that has been submitted to the
Chairman, CSP/ORD, prior to the meeting.)"
(NOTE: When you review the Charter
you will see that the remarks above
in parenthesis have been moved to
2.a.(3) for the purpose of clarity
byl THIS MOTION WILL BE A
SUBJECT FOR REVIEW AT THE NEXT MEETING.)
THUS i.C. WILL READ
"The ORD Career Service Panel will review
and make recommendations to the D/ORD in
the following areas:
9. REVISED ORD/CSP CHARTER - DRAFT
The CSP members agreed to review the draft of the
revised CSP Charter at the next meeting.
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SUMMARY (Cont'd)
10. "A" "B" and "C" CATEGORIES (Personnel Ranking Lists)
a. I expressed the concern of the
Charter Subpanel on not receiving a definition for
"A," "B," and "C" categories, particularly a definition
of the top, middle and bottom levels of the "B"
category.
25X1A9A b. The CSP reviewed the informal document sent
to from DD/S$T on the subject categories
as used by the D/S&T Career Board which does not clearly
define the "B" category. (See copy attached)
25X1A9A c. I stated he would prepare a memorandum
to the DD/SFT stating that ORD would like to receive a
clearly defined definition of the subject categories
used by the DD/S&T Board in order that ORD/CSP might
25X1A9A use these definitions in the ORD/CSP procedures.
stated he would submit a draft to all CSP
members for review before submission to the DD/S&T.
11. REPORT FROM CSP EEO SUBPANEL
Tabled until the CSP meeting in October.
25X1A9A 12. TRAINING
moved to recommend to the D/ORD
25X1A9A that GS-13, DPR/ORD be nominated for
the Midcareer Course #44, scheduled for 17 November - 25X1A9A
20 December 1974. seconded the motion.
The Panel concurred.
25X1A9A
b. moved to recommend to the D/ORD
25X1A9A that attend the Advanced Intelligence 25X1A9A
Seminar scheduled for 4 - 20 December 1974.
seconded the motion. The Panel concurred.
25X1A9A c. moved to recommend to the D/ORD
that , GS-13, CDAM/ORD be approved
25X1A9A to attend the Decision Analysis Seminar, I -J STAT
from 13 - 18 October 1
25X1A9A seconded the motion. Three members were
in favor, three members opposed, and one abstained.
The members who opposed the motion felt there was
lack of justification for the fee of $1585, which was 25X1A9A
required. The members stated they would entertain
changing their vote if would send them a
memorandum describing his rationale for this action.
The Chairman declared the motion lost.
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SUMMARY (Cont' d)
13. COMPETITIVE EVALUATION
25X1A9A a. I stated that
calls for a comparative and competitive evaluation
system in all Directorates. He explained that a
comparative evaluation compares and ranks and employee
with his peers, and a competitive evaluation deals
with an employee's promotability.
b. The Panel discussed recommendations from CSP
members on the Competitive Evaluation system, and
the following points were covered: a) disparity in
ranking by CSP members, b) inconsistencies in final
ranking as it concerns each Division Chief, and c)
how to use the "A," "B," and "C" categories.
25X1A9A c. I moved to delay the Competitive
Evaluation of GS-14's until the ORD/CSP receives a
definite reading from DD/S1T on the "A," "B," and
25X1A9A "C" categories. seconded the motion. Six
members voted in favor of the motion; one member
opposed the motion. Motion carried.
ADJOURNMENT
/929?
Date Executive Secretary
Career Service Panel/ORD
Attachments:
1. Report from C/SB/PMS/ORD
2. SUBPANEL Special Report
3. "A," "B," and "C" Ratings
4. Actions To Be Taken
Da e
Chairman, areer rvice Panel/ORD