CAREER SERVICE PANEL OFFICE OF RESEARCH AND DEVELOPMENT 3 June 1974

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00317A000200010018-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: November 11, 2016
• Document Release Date: October 22, 1997
• Sequence Number: 18
• Publication Date: July 15, 1974
• Content Type: MIN

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EYES ONLY
CAREER SERVICE PANEL
OFFICE OF RESEARCH AND DEVELOPMENT
15 July 1974
0930 hours
607 - Conference Room
1. Review of agenda for 15 July 1974
2. Review of minutes for 3 June 1974
3. Report from Chief, Support Staff, MS/ORD
4. Report from Chairman, CSP/ORD
25X1A9a 5. Secretarial Detail to Contracts Staff/MS/ORD
Secretary Steno, GS-05,
25X1A9a 6. Re ort from ORD Charter Review Committee
Chairman)
7. Nominee for Brookings Educational Programs
for Government Executives 1974-1975
25X1A9a
8. Training Request Approval -
GS-14, DPR/ORD
Introduction to 25X1A2g
Goodyear Aerospace Corp.
Cost including per diem and travel: $550
9. Competitive Evaluation - GS-14's
10. New business
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NUO,
CAREER SERVICE PANEL
OFFICE OF RESEARCH AND DEVELOPMENT
3 June 1974
Attendees: 25X1A9a
Chairman 25X1A9a
25X1A9a AC/MS/ORD 25X1A9a
C/PAS/ORD
OT/ORD 25X1A9a
C/DPR/ORD
C LSR/ORD
TCR/ORD
C/OT/ORD
Executive Secretary 25X1A9a
Recording Secretary
25X1A9a Absentee:
EYES ONLY
C/TCR/ORD
1. The meeting was called to order at 0935 hours by
the Chairman. 25X1A9a
25X1A9a 2. The Chairman told the Panel that he had invited
to attend the meeting vice
He welcomed two new members to the Panel:
oin
--- -
25X1A9 .terr
TCR, who has been appointed to the Panel for a
25X1A9aone year term. stated he has briefed
and - about Dr. Stevens' views and his views on t e
25X1A9a Career Service Panel. The re ular CSP members and the new
25X1A9a members were told by that he would like to conduct
the proceedings so that (a) the CSP meetings will be less
formal, (b) that the Chairman will not require a vote on
decisions to be made by the Panel but will establish
decisions by consensus, (c) that the foregoing procedure will
give the new members equal membership, and (d) the new members
can absent themselves from the meetings when they feel they
do not want to be in on discussions concerning their
evaluation or career development.
3. The Panel then discussed the meaning of consensus,
voting status versus consensus or expression of opinion,
the CSP methods of reporting to the D/ORD and how they
arrive at their decisions, and changing the ORD Charter.
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as members of a committee to review the present ORD Charter
and determine if there should be changes, and if the
operations of the Panel should be altered.
5. The Chairman made an interim ruling to allow the
new members to vote on any issues that might come before
the Panel at this meeting.
6. The Chairman asked the Recording Secretary to add
the review of the ORD Charter as an item on the Agenda for
the next meeting. He stated that the solution to the
problem of voting and non-voting members would result from
whatever changes the new ORD Charter would generate.
as unairman, and
7. A review of the agenda was made and two items
were added under new business:
a. Consideration of Recommendation for
Promotion - BFF/ORD, GS-12
to GS-13.
25X1A9a
b. Instructions on how to notify ORD
employees about their Competitive Evaluation
25X1A9a status.
8. moved to accept the minutes of 25X1A9a
6 May 19 as written. seconded the motion.
^",wThe Panel concurred. 25X1A9a
9. asked whether the D/ORD had
seen the minutes of the last meeting and whether he
approved or disapproved the results of the competitive evaluation
25X1A9a of GS-13's. stated the D/ORD had seen the results,
and the Division Chiefs could notify their employees.
25X1A9a 10. submitted his monthly report.
(Copy attached)
25X1A9a 11. stated that when training requests exceed
$500, the general rule has been that it takes approval of
the CSP before the DD/ORD can sign off on them. Some of
these training requests have been handcarried to the CSP
25X1A9a members because of the time constraints on the application.
asked the Panel members to bear with him when this
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12. inquired about the follow-up system
used by the CSP on items to be resolved, informed
him that he usually covers decision that have been made
in his report to the CSP members at each meeting.
13. The report from the Chairman was as follows:
Reassignment of from CDAM to PAS: 25X1A9a
No action is being taken at the present time.
25X1A9a
Quality Step Increases for 25X1A9a
Have been approved by the D bRD and sent to the SFT.
Special Panel Meeting:
The e Special Panel made a comparative evaluation of
GS-04's and GS-05's using the information provided by the
Division Chiefs on the Clerical Rating Sheets. The results
were as follows:
GS-05's Points
25X1A9a
25X1A9a
90
84
84
79
GS-04's Points
54
(Not here long enough for an 25X1A9a
initial fitness report)
25X1A9a
25X1A9a
are now qualified for consi era ion tor promotion.
stated that and
He asked the Division Chiefs concerned to make their promotion
recommendations if they wish to do so at this time. He also
requested that they submit a Fitness Report with these
recommendations. He told the CSP members that these recommen-
dations would be considered at the next meeting of the
Special Panel. The Special Panel will also complete the
ranking of GS-05 secretaries at that time.
25X1A9a
25X1A9a
Additional Category for Fitness Reports.
stated that as a result of a talk with
he will have to ask the Division Chiefs to add one more
category to the Fitness Reports for the people who are Branch
Chiefs as to their capability of rating their employees.
rvES oat'
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25X1A9a
25X1A9a z, IIT.. 1--- T S7._ \7___tl rT.Tn ir__.~ 25X1A9a
to report on this.
told the Panel that he and had
stated the attendees were told that there had been a
strong recruitment effort to hire black professionals, but
no statistics were given on how many PHS forms had been
returned or how many had been acceptable.
also stated that an outstanding film, "Twelve Like You,"
had been shown. The film was about 12 women who had gone
up in their organizations by recognizing their goals,
obtaining the necessary training, and taking advantage of
all opportunities to gain these goals. It was decided
that the film would be shown to the CSP members for their
review.
attended an Equal Employment Opportunity meeting. He
25X1A9a
Separate Career Service for Secretaries: 25X1A9a
The CSP was informed that t ere had been interviews
with clerical and secretarial personnel re a separate
Career Service for secretaries. Secretary Steno,
GS-07, DPR/ORD was interviewed for ORD.
25X1A9a 25X1A9a
13. reported that , Position
Management and Compensation Division/OP, who had done a
job survey in ORD has shown ORD management an advance copy
of the Table of Organization. This copy is not official
until the Director of Personnel accepts and transmits the 25X1A9a
report to Mr. Duckett. stated that ORD has 45
days to review the official copy of the TO and to prepare
a reclamor. 25X1A9a
14. moved that the Chairman seek advice 25X1A9a
from Dr. Stevens as to how soon the Division Chiefs can be
shown the Table of Organization which has sent
forward to Office of Personnel, or come and discuss it with 25X1A9a
the Panel. seconded the motion. The Panel
agreed unanimously.
25X1A9a 15. made the following comments:
25X1A9a
Based upon Mr. Colby's comments at the
Senior Seminar, he feels fairly strongly that there are not
enough job opportunities being provided for women and blacks.
Obviously, this position is being reflected in numerous
memoranda that comes out of the Office of Personnel. I
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15. (Cont'd)
25X1A9a
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think it is incumbent on the CSP to come up with some kind
of policy as far as how we in ORD are going to be addressing
this problem. Perhaps we should prepare a position paper
in this area. For example, we could talk with each girl
individually, see what their own career development plan is,
and come to a sort of consensus on what additional training
is required, and then go from there. As far as blacks are
concerned, this is a much more difficult problem because of
the seemingly lack of qualified personnel. I have three
openings and, up to this time, I have not received one
black personnel folder. (Since making this comment, I
received one black file: NRG - 6/19/74)
16. Discussion followed on black folders available
in ORD, and previous decisions on black personnel folders that
had been circulated to the Division Chiefs.
17. moved that the Chairman of the CSP
prepare a memorandum to Office of Personnel for the D/ORD
stating that ORD does not receive enou h circulation of 25X1A9a
minority personnel folders. seconded the
motion. The Panel concurred.
25X1A9a 18. stated that ORD will have to answer
how ORD is going to meet the equal opportunity guidelines, 25X1A9a
and this will have to be done at the end of the first
quarter. He stated that would probably have
to accomplish this task.
25X1A9a
minority personnel.
19. stated that ORD Division Chiefs will
have to be more self-reliant in obtaining black personnel
and should take advantage of every bit of recruitment infor-
mation made available to them. He also suggested that the
Division Chiefs might have to take a more active part in 25X1A9a
personally recruiting minority personnel. also
suggested that the Chairman might consider appointing a
committee to study how ORD can attain equal opportunity for
f-,.,G 25X1 A9a
20. appointed as Chairman of
the ORD E ual Opportunity Committee, and and
25X1A9 as members. They were asked by the Chairman
to make recommendations as to how ORD should proceed as it
relates to equal opportunity for women and minorities. He
asked that the Committee make a report to the Panel at the
August meeting.
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CSP then discussed the recommendation for
Th
e
21.
promotion for B&F/ORD, from GS-12 to
GS-13. briefed the Panei on
assi nments-with the Agency, an w a
o g
25X1A9a
b ackgroun an ~
she has accomplished while she has been Budget and Finance
Officer in ORD.
25X1A9a
25X1A9a
22. d to recommend promotion for
.
25X1A9 BfF/ORD, from GS-12 to GS-13 to the
OF Career Service. seconded the motion. The
Panel concurred.
23. Discussion followed on formalizing the procedure
and notification of employees as to where they stand in
the "A," "B," and "C" categories when the competitive
25X1A9a evaluation is done at the GS-11 through GS-14 grade level.
presented a sample memorandum he had prepared
to notify his employees. He suggested this might become the
official ORD memorandum of information to the employees.
25X1A9a stated he felt a general memorandum should be 25X1A9a
circulated to the employees explaining the new method of
competitive evaluation and define the categories.
suggested that employees should also be told whether t ese
memoranda would be put in the official file of the employee.
25X1A9a 24. instructed to obtain the 25X1A9a
DD/S&T definition of "A," "B," and "C" categories from
25X1A9a , DD/SFT Personnel Officer. He requested that the
their employees until
in
tif
g
y
Division Chiefs delay no
these definitions are made available.
25. The meeting adjourned at 12:00 Noon.
Executive Secretary
/t f._ Career Service Panel/ORD
Attachment:
Report from C/SS/MS/ORD
APPROVED:
25X1A9a
25X1A9a
at
Chairman, Car Service Panel/ORD
6
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