Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
December 9, 2016
Document Release Date: 
July 5, 2000
Sequence Number: 
Case Number: 
Publication Date: 
March 12, 1970
Content Type: 
PDF icon CIA-RDP79-00498A000100020021-5.pdf174.68 KB
SSA/DD 0- 51 8 Approved For Release 2002/0508 CR fRDP79-00498A000100020021 _ ('~ ~}'' MEMORANDUM FOR: Deputy Director for Support REFERENCES (A) Memorandum for Deputy Director for Plans and Deputy Director for Support, from SSA/DDS, dated 18 August 1964, and (B) Memorandum for Deputy Director for Support, from Chairman, Administrative Allowance Committee, same subject, dated 12 August 1968, and (C) : Memorandum for Chairman, Administrative Allowance Committee, from DD/S, subject: Progress Report, dated 4 October 1968. 1. This is the third report of the Administrative Allowance Committee. The initial report covered the period from the Committee's inception on 19 January 1965 through 31 August 1965 during which time the Committee's major efforts were devoted to establishing procedures and working principles. The second report covered the period 19 January 1965 through 30 June 1968 and included criteria developed by the Committee for administering the program, various statistics relating to the cases handled by the Committee and certain problems encountered in establishing administrative allowances together with the solutions developed by the Committee. This report covers the period 1 July 1968 through 31 December 1969 and is the initial submission of a progress report which will be made each calendar year hereafter. This was a time during which the Committee experienced a significant increase in case load activity. VIM EKS?ud:G from autamatlc ~a a RR ' njr ~f;ng aid ECHET . G~~d^a!f14311~9n Approved For Release 2002/05/01 : CIA-RDP79-00498A000100020021-5 25X1A L Approved For Release 2002/05/01 : CIA-RDP79-00498A000100020021-5 Next 1 Page(s) In Document Exempt Approved For Release 2002/05/01 : CIA-RDP79-00498A000100020021-5 Approved For Release 2002/05 C#DP79-00498A000100020021-5 SE Executive Secretariat conducts this briefing prior to the Agent's departure for his overseas post and personally debriefs him following his return to Headquarters upon completion of the tour. 5. To reduce the amount of time required to provide for tour exten- sions, the Committee authorized the Secretary to coordinate and effect a continuation of the second year rate for the duration of the extended tour unless correspondence has been received from the field which justified a review of the Allowance by the Committee. The Committee is advised of action taken at the next regularly scheduled meeting. Information regarding this procedure is included in the agent's personal briefing. 6. The Committee agreed that if requested, the employee may have his wife present at his briefing by a Committee member or the Secretary for orientation and information purposes only. 7. Records management schedules for Committee files have been established as follows: Policy Papers - Retain as active Minutes of Meetings - Permanent record Case Files - Hold inactive 2 years, then destroy 9. The most serious problem confronting the Committee continues 25X1A to be access to timely, accurate information on overseas quarters costs.. 0 SECRET Extruded from a2tamafc 1OW11gWIng and clas~itlca ___ Approved For Release 2002/05/01 : CIA-RDP79-00498A000100020021-5 Approved For Release 2002/05/01 CIA-RDP79-00498A000100020021-5 ET is left open until the employee's arrival at the post. station then provides assistance in obtaining suitable housing within Headquarters authorized cost criteria and cables the required information to Headquarters for Committee approval and inclusion within the Administrative Allowance. C. An overall approach which has been initiated is to obtain feedback from the individuals involved by instructing them to keep informal records or receipts for rent, utilities and maintenance and submit these to the Committee upon completion of their tour. 10. Assessing our four-year experience factors, the Committee feels its results have been reasonably successful. Basically, we are still attempting to construct an allowance which will meet the objective of minimizing admin- istrative contact between the agent and the station, but which creates neither a windfall nor a hardship to the agent. The general feeling is that we may have tended toward liberality but that the individual attitudes and experience of' Committee members have prevented excessive imbalance. We have not been able to standardize our approach to the extent originally hoped for, due pri- marily to the many variations, both cover and operational, that are not repeated often enough to establish precedents or patterns for future action. We will, however, continue to search for new approaches to standardization which will allow us to simplify our efforts without losing sight of the real individuality of each case. Chairman SECRET xcluded trim autamata dewagradirtg and daciasuilicathn Approved For Release 2002/05/01 : CIA-RDP79-00498A000100020021-5 [j JNCLASSIFIEQ INTERNAL n CONFIDENTIAL SECRET nnrn~i nldtd~ ~nn~in~in~ r-ln_R a_nnAaS2nnnnlnnn9nn9~_C ROUTING AND RECORD SHEET SUBJECT: (optional) FROM: Chairman, AAC EXTENSION NO. __- 5E69, Headquarters At- 7841 DATE t Jriri, ; TO: (Officer designation, room number, and building) 11 DATE OFFICER'S COMMENTS (Number each comment to show from whom RECEIVED FORWARDED INITIALS to whom. Draw a line across column after each comment.) 1'Deputy Director for Suppo 7018, Headquarters t / Lam, ((o o `r'" - B?k, '~ ~3.. 3. r 4. 6 - , 1k~ 4_ vim. ~D _ 5. Lo i 6. 7. PJLv s 8. 9. 10. 11. 12. 13. 14. 15. FORM 610 t1SEDTIO S ? SECRET ^ CONFIDENTIAL ^ USE E ONLY ^ UNCLASSIFIED 3-62 Approved For Release 2002/05/01 : CIA-RDP79-00498A000100020021-5