ADMINISTRATIVE ALLOWANCE COMMITTEE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00498A000100020021-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: July 5, 2000
• Sequence Number: 21
• Publication Date: March 12, 1970
• Content Type: MF

SSA/DD 0- 51 8
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MEMORANDUM FOR: Deputy Director for Support
REFERENCES (A) Memorandum for Deputy Director for Plans and
Deputy Director for Support, from SSA/DDS,
dated 18 August 1964, and
(B) Memorandum for Deputy Director for Support,
from Chairman, Administrative Allowance
Committee, same subject, dated 12 August 1968,
and
(C) :
Memorandum for Chairman, Administrative
Allowance Committee, from DD/S, subject:
Progress Report, dated 4 October 1968.
1. This is the third report of the Administrative Allowance Committee.
The initial report covered the period from the Committee's inception on
19 January 1965 through 31 August 1965 during which time the Committee's
major efforts were devoted to establishing procedures and working principles.
The second report covered the period 19 January 1965 through 30 June 1968
and included criteria developed by the Committee for administering the
program, various statistics relating to the cases handled by the Committee
and certain problems encountered in establishing administrative allowances
together with the solutions developed by the Committee. This report covers
the period 1 July 1968 through 31 December 1969 and is the initial submission
of a progress report which will be made each calendar year hereafter. This
was a time during which the Committee experienced a significant increase in
case load activity.
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Executive Secretariat conducts this briefing prior to the Agent's departure
for his overseas post and personally debriefs him following his return to
Headquarters upon completion of the tour.
5. To reduce the amount of time required to provide for tour exten-
sions, the Committee authorized the Secretary to coordinate and effect a
continuation of the second year rate for the duration of the extended tour
unless correspondence has been received from the field which justified a
review of the Allowance by the Committee. The Committee is advised of
action taken at the next regularly scheduled meeting. Information regarding
this procedure is included in the agent's personal briefing.
6. The Committee agreed that if requested, the employee may have
his wife present at his briefing by a Committee member or the Secretary for
orientation and information purposes only.
7. Records management schedules for Committee files have been
established as follows:
Policy Papers - Retain as active
Minutes of Meetings - Permanent record
Case Files - Hold inactive 2 years, then destroy
9. The most serious problem confronting the Committee continues
25X1A to be access to timely, accurate information on overseas quarters costs..
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is left open until the employee's arrival at the post.
station then provides assistance in obtaining suitable housing
within Headquarters authorized cost criteria and cables the
required information to Headquarters for Committee approval
and inclusion within the Administrative Allowance.
C. An overall approach which has been initiated is to obtain feedback
from the individuals involved by instructing them to keep informal
records or receipts for rent, utilities and maintenance and submit
these to the Committee upon completion of their tour.
10. Assessing our four-year experience factors, the Committee feels
its results have been reasonably successful. Basically, we are still attempting
to construct an allowance which will meet the objective of minimizing admin-
istrative contact between the agent and the station, but which creates neither
a windfall nor a hardship to the agent. The general feeling is that we may have
tended toward liberality but that the individual attitudes and experience of'
Committee members have prevented excessive imbalance. We have not been
able to standardize our approach to the extent originally hoped for, due pri-
marily to the many variations, both cover and operational, that are not
repeated often enough to establish precedents or patterns for future action.
We will, however, continue to search for new approaches to standardization
which will allow us to simplify our efforts without losing sight of the real
individuality of each case.
Chairman
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TO: (Officer designation, room number, and
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DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
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to whom. Draw a line across column after each comment.)
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