INVENTORY OF WORD PROCESSING - 1976

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00498A000200060006-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: August 9, 2000
• Sequence Number: 6
• Publication Date: May 25, 1976
• Content Type: MF

Approved For Release 2001/04/05: CIA-RDP79-00498A0002
25 May 1976
7M FOR: Deputy Director for Administration
STATINTL
Chief, Information Systems Analysis Staff
SUBJECT: Inventory of Word Processing - 1976
1. Background
The attached Headquarters inventory of Word Processing Equipment
(typewriting and dictation) was undertaken by the Micrographics Program
Branch of this Staff to provide a data base for the evaluation of the
word processing activity in the Agency. Information in this data base
will assist in developing policy, guidance and uniform practices through-
out the Agency with a view to establishing a cost effective program and
efficient management of resources.
2. Analysis
a. This is our initial inventory. Although there is no other
data available for comparison, certain significant facts emerge:
Typewriting and Composition Equipment
Straight Rental 270 $62,737.46 (per month)
Extended Lease 73 17,594.55 (per month)
Purchase 31 155,407.38
Dictation Equipment - Purchased 134 51,333.55
The total yearly rental in $963,984.12. When added to the cost of
purchased equipment, the Agency's investment in word processing equip-
ment amounts to $1.2 million.
b. Word processing equipment is in use throughout the Agency.
For example, OTR's TAP center provides centralized typing support; OP's
Correspondence and Applicants Branch produces 25,000 letters annually,
OCI's OMITEXT is a word processing/composition system; several components
are installing equipment to improve the effectiveness of their operations;
studies have been undertaken in OEL, DCD, NPIC by IBM to review current
requirements; DDSEtT/Planning Staff is developing a sophisticated system
Approved For Release 2001/04/05: CIA-RDP79-00498A000200060006-7
 Approved For Release 2001/04/05: CIA-RDP79-00498A000200060006-7
involving the exchange of magnetic cards at several levels for modifi-
cation and production of planning and budgetary information; DDI formed
a task group to ensure a coordinated approach to Agency publications.
co Components are looking to ISAS for guidance and policy. The
problem of undesirable levels of emanations from word processing equip-
ment will be with us until new and more sophisticated equipment comes
on the market. We are working with OS/ISSG and OC/C ISIC to develop
measures of control over equipment being brought into the Agency. We
may wish to embark on a policy of renting equipment for Headquarters
building use, and purchasing equipment for buildings outside Headquarters
modifying, if necessary, to meet acceptable levels of emanations. We
have approached the manufacturers and found a limited interest in developing
emanations-free equipment unless we can provide some assurance of future
sales.
d. Because of compartmentation and structure of some of our compo-
nents, the establishment of word processing centers in the Agency may
have limited application. However, the working group concept centered
around one or more word processors should prove more suited to our needs.
In fact, many components are going in that direction, some with the
ultimate goal of eventually establishing a center.
e. Presently ISAS is devoting one-half staff year to word
processing. With your endorsement of the role that the DDA should play
with respect to word processing as noted below, we propose to devote
one full staff year to manage this activity on an Agency-wide basis.
We intend to do this with the help and expertise which exists in other
Agency components by organizing and chairing a word processing working
group. This working group under the aegis of ISAS would then. (1) provide
a focal point to coordinate the activity throughout the Agency, (2) estab-
lish standards and guidelines, and disseminate Agency policy, (3) concur
in the procurement of equipment, and (4) participate in systems studies
of potential word processing applications. If you concur with the DDA
role relating to word processing, we will proceed accordingly.
STATINTL
Jool"n F.
2 8 MAY 1976
Deputy Director for istration
Distribution:
Original - DDA (to be returned ISAS)
- DDA
1 - MPB
Approved For Release 2001/04/05: CIA-RDP79-00498A000200060006-7
 ApprovE
STATINTL
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OFFICIAL., ROUTING SLIP
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ACTION
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PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
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RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
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FOLD HERE RETURN TO SE ER
Np, -'DATE
2 MAY 1976
FORM NO. 237 Use previous editions
1-67 a7 I
060006-7
060006-7
 Approved For Re1ea99
SUBJECT: (Optional) u a
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STATINTL
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FROM:
EXTENSION
NO.
C/ISAS
5226
DATE 25 May 1976
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
' I T / D D A
6 MAY
976
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1 to 4
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2.
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The attached summary of
~
~,
the Agency's word processing
equipment situation might be
3.
useful background for our 25
Y /a A
upcoming trip
4.
Please note also that
LD
paragraphs 2d and e speak to polio
matters on which Cal has asked
5.
for your concurrence. I believe
the approach recommended is worth
a try.
6.
STATINTL
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