FOLLOW-UP ON PRESIDENTIAL MANAGEMENT INITIATIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00498A000300050022-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 9, 2016
• Document Release Date: August 4, 2000
• Sequence Number: 22
• Publication Date: August 11, 1976
• Content Type: MFR

. -16
11 August 1976
*OMB Waiver Letter In ERU File*
SUBJECT: Follow-up on Presidential Management Initiatives
STATINTL
and I spent yesterday afternoon at 0MB discussing
what actions t e Agency had to take in response to the Presidential
Management :initiatives. Following are the results, organized in parallel
with the OMB instructions:
1. Decisionmaking and Departmental Organization
A. This has been done.
B. We will report the action as requested.
C. OMB is asking for Objectives for both FY 1977 and 1978. We
agreed that those we submit with our 0MB budget on 15 September will.
extend into 1978 only if they involved a specific multi-year project.
We may, however, have to provide more in the way of 1978 Objectives
by late November. / I
D . . The Comptroller will do this.
E. No action until we hear further from OMB.
F. I will discuss this further with our 0MB examiner.
2. [:valuation of Current Programs
A. This has been done.
6. the have requested descriptions of efficiency evaluations from
the components.
(., No action until we hear further from 0MB.
3. in the Burden of Federal Reporting and Regulation
'['his is not applicable to CIA.
4. Contracting Out and Holding Down Overhead Costs
A. This is of questionable relevance to the Agency. I will,
however, inquire whether we have done any past studies on contracting
out. For example, 0MB specifically mentioned contracting out for
guard services, which they have found to be both cheaper and better,.
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B. We will explain our methods of identifying overhead costs,
controlling travel costs, and restraining the growth of ADP costs.
As for cash management, this is not applicable to CIA. We will also
explain our system for controlling costs of reproduction equipment.
and provide a brief description of our minimal audiovisual program.
And we will tell them about our controls on telephone costs, mail
costs, space allocation, and records disposal.
5. Personnel Management
Everything in this section can be taken care of by describing
our existing systems.
Chief, Analysis Group
Resources Staff
Distribution:
LO`riginal - Compt Subject
1 - Compt Chrono (FYI)
1 - Reading File
1 - AnG Chrono
1 - DDA Group
O/Compt:AnG/Mjes/6044 (11Aug76)
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D. Agencies should, by August 23, begin a year-long program of evaluation of
employee programs in order to identify priority ways of improving overall
work force quality. These evaluations will cover the quality of
recruitment, the employee performance evaluation process, career
advancement, managerial incentives, and training programs.
E Agencies should, by September 3, begin a year-long program for the
careful, systematic reexamination of internal position management and
1 classification systems called for in the President's May 27 memorandum,
1 in accordance with CSC instructions issued July 2.
0MB and CSC may specify special reviews or instructions on a selective
basis, in agencies where there seem to be excessive problems of
overgrading, duplication of work, or underutilization of personnel
resources.
F. Agencies should institute a program to refine existing productivity
measurements and extend them to a substantial number of functions not
now covered. They should include a progress report on this program as
part of their FY 1978 budget submission. General. guidance and assistance
will be provided by the Bureau of. Labor Statistics and the National Center
for Productivity and Quality of Working Life.
Agencies should increase the applied use of productivity measures in
supporting staffing and budget requirements and for purposes of
management evaluation and control. A government-wide goal of two
percent improvement in productivity, in the functions currently measured,
will be set between now and the end of FY 1978. Each agency should
include projected improvements in its calculations for its FY 1978 budget
request.
personnel ceilings to look for better ways of ensuring compliance with
1 thosee ceilings and providing flexibility for intra-agency ceiling
~re tl ~+ .tt:ion. A report on this evaluation should be submitted to OMB by
G. Heads of agencies should take a personal interest in ensuring that
Presidential employment ceilings for both full-time permanent and total
employment are not exceeded.
H. Agencies should evaluate their current internal systems for administering
21.
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 1 .. r ~. v o
THE WHITE HOUSE
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WASHINGTON
%
July 24 , 1976 11,
MEMORANDUM FOR: DIRECTOR
OFFICE OF MMIAGEMENT AND BUDGET
SUBJECT: Management Initiatives
I think you will concur that our meeting yesterday on
management issues was worthwhile. Many of the initiatives
we have taken and many we have proposed to Congress -- like
our proposals for block grants, deregulation, and regulatory
reform-, have had a positive impact on the general management
of government.., Yesterday's meeting gave us an opportunity
to focus solely on our managerial objectives and what our
management priorities should be in the next two years..-
As a follow--up to the meeting, I have over twenty specific
sets of actions that I expect each of you to undertake.
Some are to be done in the coming weeks.. Some extend
through FY 1978. These actions are directed at improving
j.. the processes within your agencies for setting priorities
and for making and implementing decisions. They relate to
evaluating and reducing the burden of Federal regulation,
to cost reduction and. to personnel management.
Each of" these initiatives I consider important. As
suggested in the meeting, just as it is more exciting
to build a new boat than to scrape away the barnacles
year after year, there is a tendency to give higher
prior:LLy to a new dramatic policy initiative than to
consider the programs we already have to see how they
can :i:,-, improved - to scrape away the "barnacles", that
build u.p over time around almost any program or agency.
Within Lhe next day or two OMB will confirm in writing to
each of you what action I am requiring, how I should be
kept informed and how its staff will help you carry out
these initiatives.
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 1 expect each o` you to allocate wh al time
i ppmyed F! Rews4agq /Aftip ` sZ~-O~ i xve50~ r-y` carried
out on schedule. I know you have the capacity. And I
know from the meeting that you have the will.
As I said at the close of our meeting, separa'te sessions
devoted exclusively to management issues can serve a very
useful purpose. X expect to continue to have such meetings,
at least quarterly, and I have tentatively scheduled the
next one for September. Judging from your enthusiasm at
getting on with the job, it should be a very useful meeting..
za'44/ )?'. a;/~
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 C] ?UIICLASSIFIFD 0 INTERNAL ^ CONf~^ENTIAL ^ SECRET
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Presidential Management Initiatives (PMI)
FROM:
EXTENSION
NO.
C/MAS/DDA
5003
DATE
16 August 1976
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
A/I/DDA
Hal: This will confirm our
7C-18, Has.
discussion --
2.
tion
1. Identifation of fun. ctions
3
against wh'ch we maintain produc-
tivity me surements. (Ref: PMI
Personnel Man.agement)
Section 5y
4
`.
2. Description of any past
5.
studies on contracting out of
functions. (Ref: PMI Section 4 -
Contracting Out and Holding Down
6.
Overhead Costs - Part A)
,.'' Description of controls on
7
V'records storage. (Ref: PMI
Section 4 - Part B.10.)
B
0/Compt is planning to forward
STATI
TL
its initial re 1 to OMB on 23
August. did not give
9.
us a deadline but did request
that we forward individual
responses (thru MAS) as soon
10.
as possible.
Information - Copy of:
11.
STATI
TL
1. Last page of OMB letter on
PMI, revised 9 August 76:;
12.
2. Memo for Record from Ms.
on results of :meeting
W
wi
;
13.
3. President's letter to D/OMB
dtd 24 July 76 on N4iageinent
Initiatives.
14.
Helen
15.
FORM 610 USEDIITPREV IO Sus r-1 SECRET ^ CONFIDENTIAL ^ USE E
3-62 ONLY F-1 UNCLASSIFIED
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