PROMOTION HEADROOM
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP79-00498A000500010018-6
Release Decision:
RIPPUB
Original Classification:
U
Document Page Count:
4
Document Creation Date:
December 9, 2016
Document Release Date:
August 30, 2000
Sequence Number:
18
Case Number:
Publication Date:
December 16, 1976
Content Type:
MF
File:
Attachment | Size |
---|---|
CIA-RDP79-00498A000500010018-6.pdf | 219.04 KB |
Body:
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2001/04/05: CIA-RDP79-00498AO0015, 1lQ1
fi
DD/A 76-6241
1 9.)
f 1976
MEMORANDUM FOR: Director of Finance
FROM Michael J. Malanick
Associate Deputy Director for Administration.
VIA Director of Personnel
SUBJECT : Promotion Headroom
1. This is to notify you that I am concurring in
the 75 promotion actions currently in the Office of Personnel
for the promotion of that number of MP Sub-Group Careerists.
The Director of Personnel is hereby notified of that
concurrence.
2. In our discussion concerning these promotions, I
was requested to recognize justification for that number
by accepting the fact that at least five RTT positions
would be approved for the MF Career Service in Fiscal Year
1978. Please note that my concurrence is based instead on
the fact that five additional positions have been approved
for the MF Career Service and it is now possible to promote
a total of 75 within authorized CSGA as projected for FY-77.
This in no way recognizes the validity for including either
five or 15 RTT positions in these computations.
3. At the present time a number of career sub-groups
within the DDA are in an over-strength situation. I expect
the Office of Finance as well as those others involved to
make every effort to correct the situation within this
Fiscal Year.
Distribution:
Orig - Addressee
l - D/Pees
1 MJM chrono
.- DDA subj
l - DDA chrono
STATINTL - CMO/DDA
Michael J. Malanick
CMO/DDA pao (16 Dec 76)
Approved For F ~ g~, 1 Q,1 4OO5 : 1 -fit 7 Q;04~9$ e000500010018-6
Approved For Release 2001/04/05 : A-RDP79-00 98A00050
DD/A Registry
25X1A
MEMORANDUM FOR: Deputy Director for Administration
FROM . Thomas B. Yale
Director of Finance
VIA : Director of-Personnel
SUBJECT : Promotion Headroom
1. The Office of Finance has had a long-standing management
problem relating to our continuing need for positions to accommodate
a cadre of SF careerists needed to fulfill rotational, training and
TDY assignments. Although you and your predecessors have allowed us
funds (A.E. money) to accommodate these extra personnel, the overage
of people over positions creates a serious problem in our ability to
promote deserving personnel within CSGA constraints. We believe that
every employee in our Sub-Career Group is entitled to work for and to
expect promotion on the basis of qualifications and performance, par-
ticularly when actually performing the duties of a higher-grade position;
and that to defer promotions because we require more people to accomplish
our functions than there are positions authorized is inequitable and
discouraging to our careerists.
2. HR _ on the subject of "Staffing" describes the CSGA and
briefly how adjustments are made; but it does not address specifically
its use in controlling the numbers of promotions allowed. As you know,
"headroom" is determined by a mathematical computation of the cumulative
differences between positions and numbers of employees at each grade
(including adjustments upward or downward to compensate for positions
occupied by individuals whose service designations are not compatible
with the designation of the position to which assigned.) The regulation
further outlines the responsibilities of the Deputy Directors, Heads
-of Career Services and the Director of Personnel, and places on the
Director of Personnel the responsibility to "ensure that the Career
Services remain within their Career Service Grade Authorization".
Based on this, OP monitors the CSGA to determine the available spaces
for promotions to each grade level and requires projections in cases
where there is significant negative headroom. Our current CSGA as
of 31 October 1976 and our projected CSGA through 31 December 1976
allow insufficient headroom for the promotions we wish to recommend
to the Director of Personnel based upon the recent meeting of the Career
Board for the Finance Sub-Career Service.
Approved For Release 2001/04/06 CFA=RDP7910498A00
E,01 --- 6ye 9
Approved For Release 2001/04/05 : RR79.d48A000500010018-6
SUBJECT: Career Service Grade Authorization
3. We agree in principle that the CSGA concept is an effective
monitoring device in satisfying the objectives of the Agency's Personnel
Management System. We believe, however, it is inequitable to allow
its application to limit or deny promotions when required personnel
strength exceeds authorized positions as is the case for our office.
4. As an expedient, we request that you approve adjustment of
our CSGA for purposes of the current promotion review to include the
15 RTT positions needed to fulfill the rotational, training and TDY
requirements of this office. For the purpose of future promotion
reviews, pending adjustment of our authorized positions to recognize
the RTT requirement, it is requested the Director of Personnel be
authorized to approve adjustment of our then current and projected
CSGA's to include RTT positions. If the five of 15 RTT positions in
our FY 1978 budget request which you have supported are finally approved,
the RTT adjustment in subsequent CSGA's would be reduced accordingly.
I111;; !t^, B. Yale
Thomas B. Yale
CONCUR:
See attached memo
Director of Personnel Date
The recommendations in paragraph 4 are:
APPROVED:
Deputy Director for Administration Date
DISAPPROVED:
Ll Deputy Director for Administration Date
ti'/ 1'r!
-1 T
.16b,r 1,976
For further explanation see
Distribution: Memo dtd 16 Dec 76 to D/F via 7/p
0 & 2 - Add.4(Oig to be return d' l)A, s subj (DfA 76-6241)
1 - D/P
1 - D/F
1 - OF/SS
1 - DD/FO/OF
Approved For Release 2001/04/05 ~ "C A-.RDPZ9 ,0498A000500010018-6
J1, IAL
Approved For Release 2001/04/05: CIA-RDP79-00498A000500010018-6
I DEC;:.
MEMORANDUM FOR: Deputy Director for Administration
FROM . F. W. M. Janney
Director of Personnel
SUBJECT . OP Comments re Promotion Headroom
in the Office of Finance
REFERENCE Memo dtd 23 Nov 76 to DDA fr D/Fin;
subject: Promotion Headroom
1. We have had several discussions with representatives
of the Office of Finance on this subject and agree that,
indeed, there is a problem which needs to be addressed and
resolved. We believe, however, that the problem lies less
with the use of the CSGA as a monitoring device than with OF's
overstrength situation for which funds, but no ceiling, have
been allocated.
2. While we can concur with OF's request to allow an
adjustment of the CSGA to, be included in their projection
for this promotion exercise, we see this strictly as a tem-
porary measure and' not as a permanent solution. The net
effect of this arrangement is the use of another Sub-Group's
headroom which might be available at a particular time be-
cause it is understrength. A more far-reaching effect which
we feel we must point out is the establishment of a precedent
for future similar requests from other DDA Sub-Groups should
they reach a point where their CSGA headroom moves into a
negative state.
3. Recognizing that this problem, needs additional
attention, we recommend that you approve this :request for
this cycle only. During the coming months, OP will work
with OF to seek a more permanent solution, which could be
a determination that additional ceiling is needed by OF to
fulfill its mission. Since this effort is likely to be a
time-consuming one, we recommend also that you delegate
authority temporarily to the Director of Personnel to
approve future CSGA exceptions for OF if required until
a more permanent and equitable solution can be determined.
F. W. M. Janney
Approved For Release 2~1/04/0 5:.C,~~-Ri-~P. - 018-6
] u" i E..sr..iM O T Ce yvCr1~2.. -.