MEMORANDUM TO DEPUTY DIRECTOR OF CENTRAL INTELLIGENCE FROM JOHN F. BLAKE DEPUTY DIRECTOR FOR ADMINISTRATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00498A000500020004-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 9, 2016
• Document Release Date: July 16, 2001
• Sequence Number: 4
• Publication Date: August 30, 1976
• Content Type: MF

Approved For Release 2001/08/0: CIA-RDP79-00498A000500020004-
DDA 76-4356
30 August 1976
MEMORANDUM FOR: Deputy Director of Central Intelligence
FROM John F. Blake
Deputy Director for Administration
Hank:
1. You will recall at the Executive Advisory Group
Meeting on 27 August, I made particular comment on a
proposal by Sayre Stevens to do more in the matter of
Intra-Directorate rotation.
2. I thought you might like to review how we have
recently gone about it in this Directorate. First of all,
the matter was discussed for several hours at the DDA
Office Directors' Conference
in April of this year. There was a favorable majority, but
not a complete consensus on the part of the Office Directors
to see the program developed. However, the need for such a
program just screams and we decided to go ahead. All
ultimately cooperated in a good and reasonable fashion.
3. There is attached for your perusal extracts from
the proceedings of the Office Directors' Conference, a
copy of a memorandum announcing our intent to implement the
program and, thirdly, a copy of the memorandum announcing
the rotations.
4. We intend to give this matter some publicity as I
think it will be a contribution to morale. Our first
endeavor will be an article, complete with a photograph, in
the October 1976 issue of the DDA publication, "Exchange".
John F. Blake
Distnkoprbj?diEor Release 2001/08/07 : CIA-RDP79-00498A000500020004 2 IMPDET
Orig - DDCI w/Atts 1 - ER w/atts CL BY 001777
 Approved For Release 2b0 0tOgi Z CIA-RDP79-00498A000500020004-0
EXTRACT FROM MINUTES OF 2-4 APRIL 1976 DDA OFFICE DIRECTORS
CONFERENCE:
DDA INTER-OFFICE ROTATION
"Mr. Blake stressed that the last two conferences
placed emphasis on the desirability of inter-office rotation.
Little has happened to this point. In hi.s opinion, a small
number of individuals whose bona fides are good and seem to
have strong potential for leadership over the next ten years
need to get broadened experience within the Directorate.
Mr. Fitzwater, supported by made some
good points on behalf of the problems of rotation in those
Offices heavily populated with technical specialties. While
strongly supporting inter-office rotation, there are some
inherent problems that must be faced. Generally speaking,
it was agreed that personnel at the lower levels are not
likely to be ready for rotation outside their home base Office
and GS-14 was accepted as the minimum grade. While ways of
implementing a rotation scheme varied among the Office Direc-
tors, it was agreed that, at least to get a program started,
a somewhat formalized structure will be necessary. Mr. Blake
committed himself to get this underway within 60 days.
"It might be worth. noting that at least one Office
Director suggested that he tends to favor a confederation
of Offices and is not sure that this is bad since the Offices
within the DDA are heterogeneous entities requiring
different skills among its people. He admitted that there
might be a very few individuals in his Office who could be
rotated elsewhere and these might be the long-range manager
talent the Directorate is looking for. He cautioned, how-
ever, that the overall Directorate effort should be limited
indeed.
"After the above discussion on rotation in general,
asked the question as to whether the Office Direc-
tors present felt that they would be better qualified to
manage their Offices if they had had rotational assignments
earlier. Each of the Office Directors was asked to respond
and, interestingly enough, only three felt strongly that
rotational assignments made for better management capability.
The others pretty much took the position that while nice, it
was not essential to good management. Of overriding
importance is the necessity to have broad experience in the
Office which he directs.
E2 IMPDET
Approved For Release 2001/08/07: CIA-RDP79-00498A00050O0,20040 17 7 7
SE ET
 Approved For Release "1C01% A CIA-RDP79-00498A000500020004-0
"Although most of the Office Directors expressed the
opinion that inter-office rotation is not necessarily a
training ground for managers, they agreed that a rotational
program would be worthwhile both to provide a broader base
for management and to reduce or eliminate parochialism."
Approved For Release 2001/08/07 ? CFA-RDP79-00498A000500020004-0
 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2001/08/07 : CIA-RDP79-00498A000500020004-0
PERSONNEL., DDA ADMINISTRATIVE
27 May 19 75 NOTICE 76-6
It is the policy of the Directorate of Administration
that employees be given the opportunity to develop and
strengthen their experience in the broadest possible areas
of administrative support. To assist in achieving this goal
a limited Directorate rotational program is established to
select highly qualified individuals for assignment to
positions in Sub-Groups other than their own. As experience
is gained in operating this program its extension is
envisioned.
Staff personnel in grades GS-14 through GS--l6 are
eligible for nomination. Those nominated will have demonstrated
the ability to assume positions encompassing broader
responsibilities and covering wider administrative dimensions.
Each employee selected should have exhibited excellent
performance in his area. of responsibility as indicated by the
last two fitness reports.
To implement this policy each DDA Office Director (except
D/MS) will identify at least one position at the GS-15/16 grade
level which may be staffed by an officer from another DDA Sub-
Group. Ile will also select at least two officers from his
Sub-Croup to be considered for rotation to another Sub-Group.
Details on each position as to grade, type duties to be performed,
recommended length of assignment, and the date assignee is needed
will be prepared. For each officer nominated a current biographic
prof-tile., the last. two fitness reports and a short resume of
duties lit his various assignments will be provided. This
inforn;.:s'ion will he forwarded to the DDA/CMO not later than.
1 July .76.
Approved For Release 2001/08/07 : CIA-RDP79-00498A000500020004-0
ADMINISTRATIVE -? INTERNAL USE ONLY
 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2001/08/07 : CIA-RDP79-00498A000500020004-0
By I5 July 1976 the DDA/CMO will forward to each
Office Director information on positions identified and
officers nominated for rotation by the Sub-Groups. Each
Office Director will submit by 2 August to the DDA/CM0 his
recommendation for proposed assignment of officers to each
of the identified positions indicating a principal and an
alternate for each.
By 16 August 1976 the Senior Personnel Resources
Board will convene to select primary and alternate candidates
for each position. The list of Board selectees will be
forwarded to the DDA for final approval; concurrently, the
reassignment date (usually within a six-month period) will
be established.
The program now being administered by the DDA Personnel
Panel to fill a limited number of MG positions for which no MG
officer is available is considered a supplemental plan and is
not to be used as an alternative to this program.
DURATION
Normally the assignment will be for a two-year period
and a letter of understanding will detail the agreement. The
sponsoring office will maintain career responsibility for
its candidate. This will include competitive ranking
evaluation so that the individual will receive appropriate
consideration for further development and advancement. The
host office will prepare the employee's annual fitness report
and any other correspondence concerning performance in the
assignment. The employee will be assigned to an established
position and will not be placed in the development complement.
EMPLOYEE COUNSELLING
The selected employee will be advised of assignment
duration and of the obligation to return to the parent office
upon completion of the prescribed tour. The employee will be
advised t- t.:nt this voluntary assignment is a developmental
one de ;:ir,rred to broaden his view of Agency requirements and
further ,h..v elop his managerial skills. It is the responsibility
of the office to ensure that the employee receives
firm couie;cliing on the purpose of the rotational assignment,
promotion, future assignments, and what is planned upon
return from the rotational assignment.
Approved For Release 2001/08/07 : CIA-RDP79-00498A000500020004-0
ADMINISTRATIVE - INTERNAL USE ONLY
 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2001/08/OZ s CIA-RDP79-00498A000500020004-0
ANNOUNCEMENTS
Each Office will ensure that all qualified employees
are considered for this voluntary program. Interested.
employees should make known to their respective career Sub-
Groups their interest in being considered for participation
in the program. Inquiring employees will be counselled on
their eligibility for program participation. Employees are
reminded, however, that only a few positions are being
identified and, therefore, only the most highly qualified
will be selected to participate.
POSITIONS
Although Offices may identify more than one position
for Senior Personnel Resource Board consideration each
(including O/DDA but with the exception of OMS) will host one
officer during the initial phase of the program.
John F. Blake
Deputy Director
for
Administration
Approved For Release 2001/08/07 : CIA-RDP79-00498A000500020004-0
ADMINISTRATIVE - INTERNAL USE ONLY
 Approved For Rele"ase", 001/08'/OT:-tIA-RDP79-00498A000500020004-0
23 August 1976
MEMORANDUM FOR: Deputy Director for Administration
25X1A FRAM .
THROUGH . Chairman, Senior Personnel Resources Board
SUBJECT . Senior Rotation Program
1. The Senior Personnel Resources Board has been meeting in a
series of sessions to complete a list of candidates for the Senior Rotation
Program. Candidates nominated for your approval are as follows:
Office
Position
SD
Communications
C/Engineering Support Div
NZ (ODP)
Personnel.
O/DD/Pers for Plans & Control
Av1T (OTR)
Data Processing
Chief/TTCTT Division
ML (OL)
Security
DC/Technical Security Div
MC (OC)
Training
Instructional Dev Group
MS (OS)
Finance
Acct/Member Planning Staff
MG (0-DDA)
Logistics
Log Plan Off/C/Pins & Prog Stf
N1F (OF)
2. All Office Directors have accepted the personnel as indicated
25X1A above. the SSA, however, has serious reservations
25X1A about the nominee, as his assistant,. He is concerned
about his depth of imowledge and ability to respond to the many problems
25X1A presented to the SSA and Assistant SSA/DDA. Also he has reservations con-
cerning who was considered b the Board as an alternate
25X1A for the position, because he feels that may not have sufficient
stature for the job. This nomination appears to be the only problem
existing at this time. Your approval of this report should indicate your
specific desires for the position of Assistant SSA/DDA.
Approved For Release 2001/08/07 CIA-RDP79-00498A000500020004-0_.
_.~
 k2 Ti 72-
1,;.-
Approved For Release 2001/08/07 : CIA-RDP79-00498A000500020004-0
3. The actual rotation date for the officers listed above will be
arranged with each Office Director. It is anticipated that some will be
as soon as the month of September 1976 and others could. be delayed as
late as Spring 1977.
DISAPPROVED
Approved For Release 2001/08/07 : CIA-RDP79-00498A000500020004-0
 ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Intra-Directorate Rotation
FROM: John F. Blake
EXTENSION
NO.
D
D
i
eputy
irector for Administrat
on
DATE
Room 7D-24, Headquarters
10 September 1976 STATIN
TO: (Officer designation, room number, and
DATE
building)
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1 Secretary, Executive
Advisory Group
13 SE
197
Jim:
-- Mr Tay lar
2. Room 4E-42, Hqs.
I refer the attached papers
to your attention primarily
b
3.
ecause of the attached
197
~-
routing slip note from Hank
~-
14 SE
Knoche. It is my own opinion,
i
4
-
w
th the wrestling we are now
.
doing with the Executive
Advipxy Group that the time
i
~'
5.
s
appropriate to schedule
'
th'
s matter. I would appreci-
ate the return of the papers
f
6.
a
ter you have perused them.
7.
STATINTL
8.
7ohn F. Blake
Att
9.
:
DDA 76-4356
10'
Distribution:
Orig RS - Mr. Taylor w/Orig
11.
of Att
12.
13.
/J G 2 c.<
(/
14.
15.
'7
t
0
Approved For Rele
ase 2001
/08/07:
CIA-RDP
9-0049 0005000200
FORM 610 USE PREVIOUS SECRET CONFIDENTIAL INTERNAL
3-62 EDITIONS El [] USE ONLY ^ UNCLASSIFIED
 'SENDER WILL'CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED CONFIDENTIAL SECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
I
DDCI
F
q'.
1
Room 7D-6011
2
Headquarters
3
4
S
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
ErQmtive R 's
Remarks: stp 1911) In 'u/
a
r
T-iT'
s ~ ~..
c
~./.7Y"_fit
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE
DATE
DD/Administration 7D-24
8/30/76
UNCLASSIFIED CONFIDENTIAL
SECRET
- - 20004-0
F pa.rq, - 9-00 020004-0
1-67 L
 Approved For Release 2001/08/07 : CIA-RDP79-00498A000500020004-0
Approved For Release 2001/08/07 : CIA-RDP79-00498A000500020004-0