PROPOSED HEADQUARTERS NOTICE RELATING TO RECORDS CONTROL SCHEDULES AND THE DESTRUCTION MORATORIUM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00498A000600060031-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: July 16, 2001
• Sequence Number: 31
• Publication Date: August 27, 1976
• Content Type: MF

Approved For Release 2001/08/07: CIA-RDP79-004980
DDA 76-4329
27 AUG i9;='
iEMORANDUM FOR: Deputy Director of Central Intelligence
FROM John F. Blake
Deputy Director for Administration
SUBJECT Proposed Headquarters Notice Relating
to Records Control Schedules and the
Destruction Moratorium
1. Attached hereto is a proposed Headquarters notice
dealing with our current program of records control sched-
ules and the directly related question of the moratorium
relating to destruction of Agency records. The proposed,
notice has been fully coordinated with appropriate Agency
offices, and your signature is recommended.
2. For your information, in the course of our routine
liaison with officials of the National Archives and Records
Service, we have shown them this notice in draft form. They
are most favorably impressed and stated that it is completely
satisfactory to them.
3. The Office of Legislative Counsel proposed that the
text of this notice, with an appropriate introduction, be
published in the Federal Register to serve as public notice
of our current policy. -OLC- has liad discussions with various
Congressional staff members who felt such publication would
be in the public interest. We certainly pose no objection
and would recommend that the full text of the notice be pub-
lished as t;ritten,with the only changes being an appropriate
introductory comment and a submitting signature of the DDA.
/s/ John F. Blake
John F. Blake
Attachment
STATINTL A-EO/DDA,:lm (26 Aug 76)
Distribution: Attachment: STATINTL
Orig - Addressee w/att
1 - ER Records Control We e u es and
'Z DDA Subject the Destruction Moratorium
1 - DDA Chrono
1 - RFZ Chrono
Approved For Release 2001/08/07 : CIA-RDP79-00498A000600060031-5
 0 UNCLASSIFIED
^ INTERNAL
USE ONLY
^ CONFIDENTIAL
^ SECRET
IAPPFuveu Fur A WNW 1191W I _0
SUBJECT: (Optional)
INTL Proposed Records Control Schedules and the Destruction Moratorium
FROM: 7
EXTENSION
NO.
_.tr
Chief, Regulations Control Branch
DATE
4
12AUG1976
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
INTL
The attached notice on records
control schedules and the
2.
destruction moratorium was
NTL
proposed by the Assistant for
Information (AI/DDA) for the
3.
signature of the DDCI.
Coordinator review has been
TATI
completed and all coordinato
4
have concurred.
NTL Registry
of OLC
5
RCB
has proposed to inser 1e ex
211 Key Bldg.
of this notice, with appropriate
introduction and signatures,
6
into the Federal Register.
7.
8.
9.
10.
11.
12.
13.
14.
15.
FORM 610 USE PREVIOUS SECRET CONFIDENTIAL INTERNAL UNCLASSIFIED
3-62 EDITIONS ^ ^ ^ USE ONLY ^
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 Approved For Release 2001/08/07 : CIA-RDP79-00498A000600060031-5
This Notice Fx?ires 1_h?ril 1977
RECORDS CONTROL SCHEDULES AND 771E DESTRUCTION MORATORIUM
1. CIA has statutory obligations (44 U.S.C. 33) to obtain approval of
the Administrator of General Services for the retention and destruction of
records. The mechanism for obtaining this approval is the submission of
records control schedules to the National Archives and Records Service (NARS)
for approval by the Archivist of the United States. GSA Bulletin FPMR B-62,
dated 22 January 1976, requires Federal agencies to submit to NARS updated
records control schedules by 31 December 1976. In a memorandum dated
20 April 1976, the DCI directed that Agency records control schedules be
updated by 30 September 1976 and processed through the Directorate of
Administration for approval by NARS prior to the destruction of records.
2. Senate Resolution 21, dated 21 January 1975, established the
Senate Select Committee to Study Governmental Operation With Respect to
Intelligence Activities. The Senate leadership requested in a letter dated
27 January 1975 that the Agency not dispose of any records or documents
bearing on the subjects under investigation by the Select Committee. In a
memorandum dated 28 January 1975, Mr. Colby directed that any records or
documents that may have a bearing on Senate Resolution 21 not be destroyed.
This was extended to include practically all Agency documents. This hold
on destruction has since been referred to as "the moratorium." In a
letter to the Senate leadership dated 22 June 1976, the DCI extended the
moratorium on destruction of records until 10 December 1976.
3. CIA policy on destruction of records is that:
a. All records, including those falling under General Records
Schedules, will be covered by records control schedules
approved by NARS (with a copy provided to the Senate Select
Committee on Intelligence) prior to their destruction.
b. Routine administrative records not involved under Senate
Resolution 21 that are scheduled for immediate destruction
will be destroyed upon receipt of NARS approval and after
appropriate clearance from the Senate Select Committee.
c. Records involved under Senate Resolution 21 that are
scheduled for immediate destruction will be destroyed
after NABS approval, and appropriate clearance from the
Senate Select Committee but in no case prior to 10 December 1976.
Approved For Release 2001/08/07 : CIA-RDP79-00498A000600060031-5
 Approved For Release 2001/08/07 : CIA-RDP79-00498A000600060031-5
STATINTL RI,CORDS AND CORIRESPON;'A: (;E
d. Any Agency doctnnents and materials that are identified by the
General Counsel as the subject of litigation or of possible
litigation, or as of lot crest in maittoys under invest 'i on
by the Justice Department, will not he destroyed without the
prior approval of the General Counsel. TI'}iis includes
documents and materials relating to Freedom of Information Act
and Privacy Act requests to the Agency.
e. Extra copies of documents preserved only for convenience of
reference or for distribution stocks of publications may he
destroyed when no longer needed.
4. Questions on the implementation of this policy should be directed
to your component records officer.
E. II. Knoche
Deputy Director of Central Intelligence
DISTRIBUTION:
ALL H~IPLOYEES (1-6)
Distribution:
0
- DDCI Signature
DDA Chrono
1
ER
1
RCB
Approved For Release 2001/08/07 : CIA-RDP79-00498A000600060031-5