S&T AGREEMENT: S&T INFORMATION: DEVELOPMENT AND TESTING OF COMMON COMMUNICATIONS FORMAT FOR EXCHANGE OF BIBLIOGRAPHIC DATA

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00798A000600040002-6
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 49
• Document Creation Date: December 12, 2016
• Document Release Date: July 8, 2002
• Sequence Number: 2
• Publication Date: November 28, 1974
• Content Type: CABLE

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REPRODUCTION BY OTHER THAN
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STATE MESSAGE
O 11652:
TAGSI TGEN, UR ra/'
SUBJECT: SST AGREEMENT: SST INFORMATION: DEVELOPMENT AND
TESTING OF COMMON COMMUNI FOR
EXCHANGE OF BIBLIOGRAPHIC DATA
FOR SCICOUNS
REQUEST EMBASSY, ON BEHALF OF US GROUP COORDINATOR,
THOMAS k, HUGHES, AEC, ASK G. T, ARTAMONOV, DIRECTOR, ALL
UNION INSTITUTE OF INTERBRANCH INFORMATION AND SPECIAL
CONSULTANT TO SCST- FOR SOVIET STATE STANDARDS AND
CHARACTER SETS ON COMPUTER BIT CODING OF CYRILLIC
CHARACTERS USED BY VINITI AND STATE PUBLIC SCIENTIFIC
AND TECHNICAL LIBRARY, INFORMATION NEEDED FOR DECEMBER
10 PLANNING MEETING OF US PARTICIPATING ORGANIZATIONS,
REQUEST SOVIET REPLY BE AIR POUCHED TO DEPARTMENT. INGERSOLL
State Dept. declassification & release instructions on file
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NATIONAL SCIENCE FOUNDATN
WASHINGTON, D.C. 20550
Office of Science Information Service
October 11, 1974
MEMORANDUM TO: Dr. Oswald Ganley
Executive Secretary
U.S.-U.S.S.R. Programs Secretariat
U.S. Department of State
SUBJECT: Report on First Meeting of U.S.-U.S.S.R. Joint Working
Group on Scientific and Technical Information, Moscow,
16-17 June 1974
STATINTL
Attached are copies of the Memorandum of the Joint Working Group's meeting
together with the agreements reached on the work: plans for three projects.
The US/USSR Joint Working Group recommends approval of these agreements
by the Joint Commissions.
At its November 1973 meeting, the U.S./U.S.S.R. approved three projects
in the'field of scientific and technical information. These are:
1. Development and testing of a common format for the exchange
of bibliographic information;
2. A joint seminar on improving methods for forecasting informa-
tion requirements and needs;
3. A joint seminar on methods of developing practical means of
measuring the cost/effectiveness of scientific and technical information
systems.
uring the first meeting of the Joint Working Group in Moscow on September
1.6-17, 1974, detailed plans were agreed to for cooperative work on all
three 'topics.
In tie first stage of work on the common format, cooperating organizations
in the U.S. and in the Soviet Union will exchange samples of computer
tapes, manuals, and other explanatory materials. Cooperating organizations
of the U.S. side will include the AEC, Chemical Abstracts Service, Library
of Congress, and NTIS. Soviet counterpart organizations are: All-Union
Institute for Scientific and Technical Information, All-Union Institute
of Interbranch Information, and the State Public Scientific and Technical
Library of the USSR.
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The U.S. team for the common format project, headed by Tom Hughes,
Chief, Systems Development Branch, Office of Information Services,
AEC, arrived the previous week, and worked out detailed plans with
their Soviet counterparts. He was aided by his two colleagues on
this project, Larry Livingston, Council of Library Resources, Inc.
and James Wood, Chemical Abstracts Service, American Chemical
Society. Soviets working on this project are: Dr. G.T. Artamonov,
Director, All-Union Institute of Interbranch Information; Dr. R.S.
Gilyarevskiy, Deputy Director, All-Union Institute for Scientific
and Technical Information; and Dr. V.I. Tarasov, Deputy Director,
State Public Scientific and Technical Library of the USSR.
Following study of each other's tapes and materials, the joint
project group will meet in the United States--probably in April
1975.
P11ans also were set for the two seminars. Dr. Tefko Saracevic,
Case Western Reserve University, representing Dr. Derek deSolla
Price, Chairman of the U.S. team for the forecasting seminar,
negotiated for the U.S. side. Dr. Sanford Berg, University of
Florida, negotiated the seminar on cost/benefit in place of Dr.
Edwin Mansfield, University of Pennsylvania. In each case, agree-
ment was reached on the topics to be covered and a time schedule
for exchanging papers prior to each seminar.
The cost/effectiveness seminar will be held in June 1975 in the
U.S.S.R.,-while the forecasting seminar will be held in the U.S.
in October 1975. The second meeting of the Joint Working Group
will be held in conjunction with the forecasting seminar.
No serious difficulties were encountered in negotiating with the
Soviets. Planned activities should bring benefits to the U.S. as
well as to the U.S.S.R. Rapprochement with the Soviets has had
both positive and negative international consequences in the science
information field. On the positive side, we are learning about
their systems in depth, and stand to gain'machine-readable access
to their bibliographic files. Also, detente and our cooperative
work has removed much of the previous heavy Soviet rhetoric and
propaganda moves from international forums such as UNESCO.
In UNISIST and during the recent UNESCO Intergovernmental Confer-
ence, the U.S. and U.S.S.R. frequently joined forces on issues.
The negative result is more of an indirect development. European
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and Latin American colleagues expressed some concern over the strength
of US/USSR science bilateralism. They feel left out. During the
UNESCO Intergovernmental Conference, I took some initial steps to
defuse European concerns in the science information area.
Lee G. Burchinal
Chairman
Working Group on Scientific
and Technical Information
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AGREEMENTS
ON
US/USSR SCIENTIFIC AND TECHNICAL INFORMATION PROJECTS
First P"eeti ng of US/USSR Joint
Working Group on Scientific and Technical
Information
(Moscow September 16 - 17, 1974)
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Agreements on
US/USSR Scientific and Technical Information Projects
First Meeting of US/USSR. Joint
Working Group on Scientific and Technical
Information
(Moscow, September 15, - 17, 1974)
Contents
Page
Memorandum on the First fleeting of US/USSR Joint Working Group
1
Appendix 1 - List of Participants - United States/USSR.
3
Appendix 2 - Meeting of Research Group on "Development and
Testing of a Common Communications Format for
Exchange of Scientific and Technical Information
Between the Two Countries"
Attachment to Appendix 2 - Work Plan for Joint Research in
Developing a Common Communications
Format for Bibliographic Data
Exchange (IV 1974 - III 1975)
Appendix 3 - Meeting of the Research Group on "Improvement
in Methods of Forecasting Information Require-
ments and Services"
Appendix 4 - Plan For the First US/USSR Symposium on "Methods
for Estimating Costs and Benefits of Information
Services"
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MEMORANDUM
on the
First Meeting of US/USSR Joint
Working Group on Scientific and Technical
Information
(Moscow, September 16 - 17, 1974)
Following the decision of the Second session of the Joint US/USSR
Commission on Scientific and Technical Cooperation, the first meeting of
the US/USSR Joint Working Group on Scientific and Technical Information
was held in Moscow on 16th - 17th of September 1974.
The US delegation was headed by Dr. Lee G. Burchinal, Head, Office
of Science Information Services, National Science Foundation. The Soviet:
delegation was headed by Mr. N. B. Arutiunov, the Head of the Directorate
of Scientific and Technical Information of the State Committee for Science
and Technology of the USSR Council of Ministers. Members of the US and
USSR delegations are listed in Appendix 1.
Following the agenda, the US/USSR Joint Working Group on Scientific
and Technical Information considered three reports:
1. The results of the first meeting of US/USSR research group
on the development and testing of a common communications
format for exchange of scientific and technological information
between the two countries (Appendix 2).
2. Draft of the working plan on improving methods of forecasting
information requirements and needs (Appendix 3).
3. Plans for the first US/USSR symposium on development of prac-
tical techniques for evaluating the economic effectiveness of
information service (Appendix 4).
The Joint Working Group agreed to seek or arrange for translation and
limited copying of material necessary for the work of three research groups.
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The report of the activities of the US/USSR Joint Working Group
on Scientific and Technical Information will be submitted for consideration
and approval by the US/USSR Joint Commission for Scientific and Technical
Cooperation at its next meeting.
The second meeting of the US/USSR Joint Working Group on Scientific
and Technical Information will be held in the USA in October 1975.
Done in Moscow on September 17, 1974 in duplicate,
in English and Russian, with the languages of both
texts being equally authentic.
/s/ //
LEE' G. BURCHINAL N. B. ARUTIUNOV
Head Head
U.S. Delegation U.S.S.R. Delegation
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List of Participants
First Meeting US/USSR Joint Working Group
on
Scientific and Technical Information
UNITED STATES
Dr. Lee G. Burchinal, Co-Chairman
Head, Office of Science Information Service
National Science Foundation
Mr. Thomas E. Hughes
Chief, Systems Development Branch
Office of Information Services
Atomic Energy Commission
Mr. Lawrence Livingston
Program Officer
Council on Library Resources, Inc.
Mr. James L. Wood
Director of Bibliographic Support Division
Chemical Abstracts Service
Professor 'Tefko Saracevic
School of Library Science
Case Western Reserve University
Professor Sanford Berg
Department of Economics
University of Florida
USSR
Eng. Nikolai B. Arutiunov, Co-Chairman
Chief, Administration for S&T Information
State Committee for Science and Technology
U.S.S.R. Council of Ministers
Professor G.T. Artamonov
(Project Coordinator)
Director, All-Union Institute of Interbranch
Information (VIMI)
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Dr. R. S. Gilyarevsky
Deputy Director, All-Union
Institute for Scientific and Technical Information (VIN:[TI)
Professor V. S, Malov
(Project Coordinator)
Director, All-Union Scientific and Technical
Information Center (VNTIC)
Dr. V. M. Bajkovskij
Deputy Director, Central Scientific Research
Institute for Information and Technical Co-Economic
Research in Instrument Making
Dr. M. M. Lopukhin
Director, All-Union Scientific Research Center
for Information (VNICI)
B. A. Krasnov
Head, Department of Information
Dissemination, State Committee for Science
and Technology
A. P. Metainikov
Deputy Chief, USA Division
Foreign Relations Department
State Committee for Science and Technology
V. A. Rukhadze
Director, Central Scientific
Research Institute for Information and
Technical Co-Economic Research in
Instrument Making
Dr. L. F. Sarukhanyan
Director, Armenian Research Institute for
Scientific and Technical Information
L. V. Jakovleva
Chief of the group, VNTIC
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APPENDIX 2
Meeting of the US/USSR Research Group on
"Development and Testing of a Common
Communications Format for Exchange of
Scientific and Technical Information Between
the Two Countries"
(Moscow, 10 - 12 September 1974)
Following the decision of the second session of the Joint US/USSR
Commission on Scientific and Technical Cooperation, the first meeting of
the Joint US/USSR Research Group on the "Development and Testing of a
Common Communications Format" for the exchange of scientific and technical
information between the two countries was held in Moscow in September 1974.
The meeting was preceded by a mutual exchange of documents setting
forth basic methods for the accomplishment of joint work. In June 1974 the
Soviet side delivered to their American counterparts "The Program of
Joint Development of Machine-Readable Format of Bibliographic Record for
1974 - 1975". In July 1974 the American side sent to the Soviet side a
Draft Project Plan to carry out similar work.
At the meeting on September 10 - 12, 1974, the Joint Research Group
agreed to submit the following proposals to the US/USSR Joint Working
Group on Scientific and Technical Information:
(1) The development and testing of a common communications format
for the exchange of bibliographic data should be completed
by the end of 1977 to permit adoption of operational versions
for the exchange of scientific and technical information on
magnetic tapes in 1978.
(2) The research group feels that a detailed plan of work can
be reasonably projected only for a.year at a time at periodic
meetings.
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(3)
The work on the development and testing of a common communications
format for exchange.of bibliographic data should result in an
agreed set of the following documents:
3.1 - generalized record format (record structure);
3.2 - a list of data elements and a system for identifying
them;
3.3 - a set of rules for recording data elements in accordance
with Sec. 3,2;
3.4 - a set of rules for using language codes, country codes,
standards, lists of abbreviations, classification
schemes, etc.;
3.5 - a character set to be used by the system and methods
of their coding;
3.6 - rules for changing and amplifying the communications
format.
(4) It is assumed that the format will be implemented to describe
the following kinds of documents (in order of implementation);
4.1 - monographs
4.2 - periodicals and serials
4.3 - articles, preprints
4.4 - patents
4.5 - technical reports.
(5) All implemented formats will be.in Enqlish for documents _
described by the American side and in Russian for documents
described by the Soviet side,
(6) It is suggested that between the fourth Quarter 1974 and the
third Quarter 1975 the work will follow the schedule described
in the attachment.
(7) In the course of work the draft plan may be revised at the
initiative of one of the sides with the consent of the other,
(8) At the suggestion of the American side, national organizations
to participate in the xperimental work will be named in the
fourth Quarter 1974.
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(9) Documents developed in arranging for the mutual exchange
of information may be recommended by each side for use in their
own organizations.
/s/ /s/
Head of the Working Group Head of the Working Group
USA USSR
Mr. T. E. Hughes Dr. G. T. Artamonov
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APPENDIX 3
Meeting of the US-USSR Research Group on
"Improvement in Methods of Forecasting
Information Requirements and Services"
(Moscow, 16-17 September 1974)
Following the decision of the second Session of the Joint Working
Group on Cooperation in Scientific and Technical Informationa meeting
of the Joint US/USSR Research Group on "Improvement in Methods of
Forecasting Information Requirements and Services" was held in Moscow
on 16-17 September 1974.
The meeting was preceded by mutual exchange of proposals setting
forth basic content and methods for the fulfilment of the joint work. The
US group submitted a Draft Project Plan with five problem areas of
initial work.
The USSR Group suggested four problem areas of initial work. Each
side reviewed the proposals and found there in basic agreement.
At the meeting of the Joint Working Group on Scientific and Technical
Information, the following plan was agreed upon for the Research Group on
"Improvement in Methods of Forecasting Information Requirements and Services"
for 1974-1975.
L, Symposium
1. A four-day symposium, entitled "Forecasting Information Requirements
and Services" will be held in the USA in October 1975.
2. The exact dates of the symposium will be determined so to precede
or follow the Annual Meeting of the American Society of Information
Science, at which meeting Soviet scientists will also have an
opportunity to present papers.
3. The participants at the symposium will include five to ten Soviet
scientists and 10 to 15 U.S. scientists, who will present papers
on topics agreed Upon below. Observers may also be invited,
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4. The objectives of the symposium are:
(a) to synthesize, critically review and compare the work on
on forecasting performed to date in both countries;
(b) to encourage and enlarge the work on this topic in both
countries in a manner that may be useful for practical
decision-making as well as for furthering theoretical and
experimental investigations.
(c) to outline the main tasks to be fulfilled in the near future.
5. The content of studies presented at the symposium shall include
analyses of:
(a) Scientific and technical literature and data; specification of
indicators; measurement of production, dynamics and growth
and spread of literature and data. The orientation of the
studies should be toward the choice of compatible indicators
to serve as a base for the elaboration of forecasts. These
studies could provide the basis for a similar UNISIST-managed
world-wide effort.
(b) Use and Users of Scientific and Technical Literature:
specification of direct and unobtrusive indicators of use;
citation practices of scientists in both countries; cross-
citations between US and USSR scientific and technical litera-
tures; analysis of usage of information centres, services and
libraries; critical review of previous user studies and their
practical applicability for forecasting.
(c) Theoretical and Methodological Work: development of theories
and methods pertaining to the above-mentioned studies of
literature, use, users and forecasting in general; adaptation
of theories from other fields of use in these areas.
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(d) Information Systems and Services: trends in the development;
network arrangements; directions of primary journal publica-
tions; future coverage of secondary services, directions of
use of SDI services, on-line retrieval, retrospective services;
directions in obtaining of hard copies; relations between
automatized information centres and traditional libraries;
developments in data transmission and utilization.
6. Conduct of the Symposium:
(a) each topic will be covered by two to four papers. It is
not necessary that for each paper on one side there will be
a reciprocal paper on the other side, rather the papers shall
reflect the work of scientists on each side.
(b) the participants shall include scientists directly working
in the given areas as well as scientists whose work is
related to the areas.
(c) the papers will be presented in the language of the authors
with translation; the discussion will be conducted in any
of the two languages with translation.
(d) from the outset and during the conduct of their studies
scientists working in similar areas shall exchange definitions,
progress reports, methodologies and references to ensure
uniformity of understanding and compatibility of results.
7. Time-table
1 November 1974:
exchange of materials for use in conducting studies and preparing
papers;
exchange of reference material of use in definition of terms and
clarification of concepts.
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By 1 December 1974:
- specification of exact topics of studies and naming of scientists
who will conduct and present the studies so that they will have
sufficient time to prepare thorough studies;
- specification of the dates and place of the symposium.
By 1 February 1975:
- exchange of progress reports methodologies and references between
scientists working in similar areas.
Py. 1 May '1975:
- exchange of titles and abstracts of papers.
By 1August 1975:
- exchange of full texts of papers accompanied by translation.
October 1975:
- Symposium
- Second Meeting of the US/USSR Research Group on "Improvement in
Methods of Forecasting Information Requirements and Services".
- Annual Meeting of the American Society for Information Science
II. Uniformity of Concepts and Methods
It is recognized by both sides that uniformity and standardization
in definitions and methods is-essential for mutual understanding, communi-
cation and comparison of results. Therefore, the joint effort shall
include specification of concepts and terms that need common definition
on both sides as well as the definitions themselves. In particular, this
shall include specification of indicators and methodologies. To that
effect each side shall prepare a list of concepts, terms, indicators and
methods that need a definition, suggest definitions and exchange these
with the other side.
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As the first step, each side shall collect and exchange existing
reference materials, standards, review articles, texts and the like
which can serve as the base for achieving uniformity. At the symposium
there shall be working discussion on this topic.
/s/
Prof. T. Saracevic (US)
/s/
Dr. R. Giljarevskij (USSR)
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APPENDIX 4
Plan For the First US/USSR Symposium on "Methods
for Estimating Costs and Benefits of
Information Services"
(Moscow, September 16 - 17, 1974)
1. A three-day Symposium will take place in the USSR in June 1975.
2. The symposium will focus on the theoretical bases for developing
economic criteria for evaluation of the effectiveness of
scientific and technical information services.
3.. The following topics are proposed for discussion:
(a) The principles of criteria selection for determining the economic
returns to scientific and technical information at the following
levels:
society as a whole (national economic effect)
- single sector (industry)
- single organization (company, research institution).
The elements to be considered include the capabilities of advanced
techniques for evaluating company information needs, approaches to financing
the acquisition of information, effectiveness criteria for performing
engineering calculations in designing information systems, and the
determination of the effects of scientific and technical information
on technological development and efficiency in the three levels of the
economy noted above.
(b) Evaluation of possibility of application of mathematical, economic
and econometric models. This modeling and empirical effort will be
focused on estimating cost-benefits stemming from the provision of
information services to systems performing the functions of management,
research and development, innovation, and the practical application of
scientific and technical results.
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(c) Case studies of the measurement of benefits from scientific
and technaloui.cal' information.
4. The preparation, of procedure of symposium:
(a) The preparation of papers by each party shall include:
- exchange of authors' names, titles and annotations of papers
by February 15;
- translation of papers into the language of the other country -
on the side of the US - into Russian; and on the side of the
USSR - into English;
- distribution of papers translated in two languages among the
members of the Project 3 Joint Research Group and participants
in the symposium;
(b) Papers in both languages will be distributed before April 25, 1975.
5. With the aim of securing better mutual understanding of basic concepts
in this problem area, during the period of symposium preparation, both
sides will work toward the development of a bilingual terminological
dictionary. The exchange of preliminary material for the dictionary
will be completed by February 10, 1975. Each side will make corrections
and comments before May 1, 1975. We expect the dictionary to facilitate
discussion at the symposium.
6. The procedure of holding of symposium:
(a) The number of papers submitted should not exceed six from each
side. Each paper should not exceed 25 double-spaced typewritten
pages.;
(b) The number of the symposium participants will be determined by
the number of paper-readers and members of the Joint US/USSR
Research Group. The total number of the participants should not
exceed the following quotas:
- on the side of the host country - 25 people,
- on the side of the country-participant - 10 people (including
members of the US Research Group).
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(c) The results of the symposium will be published in the form of:
-. the memorandum,
the collection of the symposium papers from each side, in the
language appropriate For each country.
September 17, 1974 /s/
Moscow, USSR Prof. S. Berg (USA)
/s/
Prof. U. Malov (USSR)
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U.S.-U.S.S.R, Agreement on Scientific
Cooperation, dated May 24, 1972
Areas of Cooperation:
Chemical Catalysis
Application of Computers
to Management
Electrometallur.gy
Forestry Research
Technology
Intellectual Property
metrology
and `1'eclinica3_
Production of Substances by
Microbiological Means
Physics , Special
Science Policy
Scientific c~ e
InforI lct:j_on
Sty?ndard i z
c~ t.1C)n
Water llesolzz=ce:
Topics
Above Areas in which specific projects }')c1\'G bC en ?; I_pro`dC d,
and U
S
Pro
.
.
ject Coordinators named:
Chemical Catalysis
Application of Computers to M nagcr,ent
El.ectrometellurcry
Production of Substances by Microt):i_oloc :i_c
Science Policy
Scientific and Technical Info ti_on
Water Resources
Lists of U. S. Working Group and Project Coorc.ii_n, t.o.,-;
With. exception of the following, mcmher hip of ct:.ec
working groups and listings of Project Coordi.neuors
attached o
Metr_ ology
Standardization
recently split into the two working
groups; listings being rcev:ised.
Intellectual Property -- membership o:f_ U.S. Group ju t
completed; li., t to be prepared
wor-J ]-nq groin-,
10/7/74
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 Approved For Release 2002/08/20 : CIA-RDP79-00798AO 000400802- 3/8/74
U.S.-U.S.S.R. Joint Commission
on Scientific and Technical Cooperation
U.S. WORKING GROUP ON SCIENTIFIC
AND TECHNICAL INFORMATION
Project Coordinators
Dr. Lee G. Burchinal 202-632/5824
Head, Office of Science
Information Service TELEX: RCA 24521
National Science Foundation NASCF UR
1800 G Street, N.W. WU 89-2438
Washington, D.C. 20550
Project Coordinators
1. Development and Testing of
Common Communications Format
for Bibliographic Data Exchange
Mr. Thomas E. Hughes
Chief, Systems Development Branch
Office of information Services
U.S. Atomic Energy Commission
Washington, D.C. 20545 .
2. Improving Methods of Forecasting
Information Requirements and
Services
202-973/4035
Dr. Derek J. de Solla Price 203-436/4366
Avalon Professor of History
of Science
Yale University
2036 Yale Station
New Haven, Connecticut 06520
3. Estimating Costs and Benefits
of Information Services
Dr. Edwin Mansfield
Professor, Department of Economics
The Wharton School
University of Pennsylvania
Philadelphia, Pennsylvania 19104
215-594/7788
Where available, elex or TWX service
identified; otherwise only office
telephone numbers listed.
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 Approved Fc~ ~0~240 A J - 7790 WQ6000401002-6
ti ,zr-4
WASHINGTON, D.C. 20530 ~ ~.
Office of Science .1Information Service
August 29, 1974
Mr. N. B. Arutyunov
Director, Directorate of Scientific
and Technical Information
State Committee for Science and
Technology, USSR Council of Ministers
11 Gorky Street
Moscow, USSR
STATINTL
Dear Eng. Arutyunov:
I have received your letter of August 13 and am pleased that we agree
on the program and schedule for the first meeting of the Joint Working
Group, the Project Group on a Common Communications Format, and the visits
of the American specialists to Soviet information centers.
I recognize the need to complete the Joint Working Group's business on
September 17 so that you can depart for the Paris meeting of the Bureau
of the UNISIST Steering Committee on the morning of the 18th. Since we
both will be attending the Paris meeting, I will plan to leave Moscow
with you on the same morning flight (Aeroflot 251).
To expedite the Joint Working Group's sessions within the two day period,
perhaps we should meet before Monday, September 16, to discuss procedure
and agenda. I expect to arrive in Moscow shortly after noon on Friday,
September 13, and will be available to meet with you that afternoon or
evening, or any time at your convenience on September 14 or 15.
As to one point of procedure, I suggest that the Soviet draft project
plan on a common communications format be used as the basic working
document at the meeting of the American and Soviet specialists on September
9-11. I further suggest that the U.S. draft project plans for the other
two topics serve as the basis for discussion during the Joint Working
Group meeting.
To assist the American and U.S. specialists in their discussions on a
common communications format, September 9-11, 1 have asked Adam Wysocki
to send you copies of the UNISIST Reference Manual. He informs me that
three copies were airmailed to you on August 28.
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Under separate cover, via the American Embassy, I am sending you the
following materials:
(1) "The USSR Scientific and-Technical Information System: A U.S.
View", Report of the U.S. Participants In the US/USSR Symposium
on Scientific and Technical Information, held in Mllos,ow,
June 18-30, 1973s(15 copies). I am pleased to reciprocate
free rights to translation and reproduction of this report for
distribution in the Soviet Union and Comecon countries.
(21) Eleven sets of photographs taken during the Second Symposium
at Reston, Virginia.
(3) Copies of visuals shown during several presentations the
Soviet specialists attended during their visit to various
information centers in the United States last October.
.(4) Tapes of.the October 1-2, 1973 US/USSR Symposium at Reston.
Dr. V. G. Rukhadze, in particular, asked if we could provide
them since his tape recorder was not functioning properly at
the time.
(5) "U.S.-U.S.S.R. Copyright Negotiations on Scientific and
Technical Journals", a Survey Report Prepared by the National
Science Foundation, June 1974 (2 copies). We have tried to
monitor the U.S. publishing community's negotiations with
Soviet organizations since your country joined the Universal
Copyright Convention last year. The survey of U.S. publishers
was conducted in March-April of this year,
I look forward to meeting with you and the other Soviet specialists in
Moscow.
Sincerely,
Lee G. Burchinal
Head
Enclosures: Under separate cover as stated
cc: Dr. J. L. Tech, U.S. Embassy, Moscow (Original + lcc)
W t .USSR Program Secretariat, Dept. of State
Dr. John Thomas, OIP
Dr. Burchinal
Mr. Pronko
A6/NI Rdg.
Chron
Circ
F i l e ;gp ( ~o~l~~l B1;~12c /?> 1 .: CIA-RDP9bl6Df4&68 674:25706
 Approved`For Rease 2002/08/20 : CIA-RDP79-00798
STATINTL
U.S.-U.S.S.R. Joint Commission
on Scientific and Technical Cooperation
U.S. WORKING GROUP ON
SCIENTIFIC AND TECHNICAL INFORMATION
Dr. Lee G. Burchinal (Chairman)
Head, Office of Science
Information Service
National Science Foundation
1800 G Street, N.W.
Washington, D.C. 20550
Dr.'Derek J. de Solla Price
Avalon Professor of History
of Science
Yale University
2036 Yale Station
New Haven, Connecticut 06520
Mr. Thomas E. Hughes
Chief, Systems Development Branch
Office of Information Services
Atomic Energy Commission
Washington, D.C. 20545
Dr,. Edwin Mansfield
Department of Economics
The Wharton School
University of Pennsylvania
Philadelphia, Pennsylvania
19104
202-632/5824
203-436/4366
202-973/4035
215-594/7788
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~..% 6/28/74
U.S.-U.S.S.R. Joint Commission
on Scientific and Technical Cooperation
U.S. PROJECT GROUP ON ESTIMATING
COSTS AND BENEFITS OF INFORMATION SERVICES
Dr. Edwin Mansfield (Project Coordinator)
Department of Economics'
The Wharton School
University of Pennsylvania
Philadelphia, Pennsylvania 19104
Professor William J. Baumol
Department of Economics
Princeton University
Princeton, New Jersey 08540
Professor Sanford Berg
Department of Economics
University of Florida
Gainesville, Florida 32601
215-594/7788
609-452/4006
904-392/0132
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U.S.-U.S.S.R. Joint Commission
on Scientific and Technical Cooperation
U.S. PROJECT GROUP ON IMPROVING METHODS
OF FORECASTING INFORMATION REQUIREMENTS AND SERVICES
Dr. Derek J. de Solla Price (Project Coordinator) 202-436/4366
Avalon Professor of History of Science
Yale University
2036 Yale Station
New Haven, Connecticut 06520
Professor Fritz Machlup
Department of Economics
Princeton University
Princeton, New Jersey 08540
Professor Tefko Saracevic.
School of Library Science
Case Western Reserve University
Cleveland, Ohio 44106
609-452/4049
216-368/3526
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U.S.-U.S.S.R. Joint Commission
on Scientific and Technical Cooperation
U.S. PROJECT GROUP ON DEVELOPMENT AND TESTING
OF COMMON COMMUNICATIONS FORMAT FOR BIBLIOGRAPHIC
DATA EXCHANGE
Mr. Thomas E. Hughes (Project Coordinator)
Chief, Systems Development Branch
Office of Information Services
Atomic Energy Commission
Washington, D.C. 20545
Mr.,Lawrence Livingston
Program Officer
Council on Library Resources, Inc.
One Dupont Circle
Washington, D.C. 20036
Mr.'James L. Wood
Director of Bibliographic
Support Division
Chemical Abstracts Service
The Ohio State University
Columbus, Ohio 43210
202-973/4035
202-296/4757
614-421/694()
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 STATINTL
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Office of Science information Service
June 28, 1974
1Ir. N. B. Atutyunov
Director
Directorate of Scientific
and Technical Information
State Committee of USSR. Council
of .nisters for Science and Technology
11 Gorky Street
Moscow, USSR
Dear Mr. Arutyimov:
10
We agrceil to exchange plans in June for the three areas of activities under t~)
the lJ^fi1:aSR Joint Working Group on Scientific and Technical Irxfo~'rsati.azt.
Names of the 1T. S. ? .embers of the Joint Working Group and of the three t:ea:as
and r~ur iatiti_ai glans are enclosed.
I assauaae we still plan to hold the anti etietg of the Joint Working Group in
Moscow on Sept.ei;abber 16-13? B;scan e of catwrtit.ments herea, I will.. not be able
to arrive until September 1.4 or 1.5. However, I believe it would he useful
for the Project Croup on Common Coninunications Fo ?nation to work together
during the week of September 9. Considerable time and interaction between
the U.S.S.R.. anal U.S. project tear. DieO)ors will. be necessary, we think, to
draft plans for this activity. Plans could then be reviewed by the Joint
Working Group in our meeting beginning September 16.
For the other two topics, we should be able to work out plane during the
Joint Worhin Group meeting.
Several of the U.S. participants would like to visit U. S.S.F. facilities
following the ;meeting on September 3l6-13. I will forward information About:
their interest: to you shortly.
Perhaps we can exchange views or, the other country's plans at least once
before our September meeting. I will respond shortly after receiving your
plans. To expedite your cos .rents, I suggest you send thel+a via Jack Tech,
Science Attache at. the U.S. Embassy in 1,11oscow.
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T look forward to meeting with you and our Soviet colleagues in September
as we advance the mutual cooperation in scientific and technical informa-
tion that was ;begun so well in 1973.
Sincerely,
Lee G. Burchinal
Head
Enclosures: 1 -,Three Draft Project Planes
2 -- List of U. S. Members of Joint Working
? roup and Press ect Croups
Royal Wa d, DP.partment of State/SCI
Jack Tech, U.S. Embassy, Moscow - Original
Oswald Ganley, Department of State/SCI w/2
John Thomas, OIP
Burchinal
Pronko
CITRON
.AD/BFI Read
FILE: US/USSR Bilateral Agreement
CSG:SIS:EPRONKO:dhf:66/28/74:25706.
w/1 cc
cc
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 Approved For lia ease 2002/08/20: CIA-RDP79-00798AD00600040002-6
US-USSR COOPERATION IN SCIENTIFIC AND TECHNICAL INFORMATION
DRAFT PROJECT PLAN
for
Project No. 1 - Development and Testing of a Common Communications
Format for Bibliographic Data Exchange
A three year effort, from 1974 to 1977, is proposed. The exact phasing of
tasks will be determined at the joint meeting of the US-USSR Project Group
in September 1974.
The following joint efforts are suggested:
1. The development of an agreed set of conventions to accommodate
all forms of bibliographic material, consisting of:
a. A generalized record format (the "carrier" of the biblio-
graphic record).
b. Data elements and tagging structure (content identifiers).
c. Content specifications for the data elements (including
country codes, language codes, cataloging rules).
d. Character set extensions.
2. The design and conduct of a series of tests in which the full
range of bibliographic descriptions will be exchanged between
libraries and abstracting and indexing services of the two
cauntre$ .sing the agreed- set-. indicated in?'1?.
3. Evaluation of the tests in accordance with agreed criteria and,
if necessary, revision of specifications in the set of conventions
prior to initiation of bibliographic information exchange.
In reference to effort la, it is proposed that maximum use be made of existing
international standards and guides (such as the Reference Manual prepared
by the UNISIST-ICSU/AB Working Group on Bibliographic Description) and that
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2-
ongoing standardization work be identified and utilized as a basis for
arriving at the agreed set. Accordingly, ISO 2709-1973 (Documentation-
Format for Bibliographic Information Interchange on Magnetic Tape) is
recommended for la as the generalized record format.
In reference to effort lb-d, it is proposed that close liaison be estab-
lished with ISO TC/46, the UNISIST Working Group on Bibliographic Data
Interchange, IFLA and ICSU/AB to obtain the latest information on the status
of standards development in these areas and to draw upon any results avail-
able. For example, ISO TC/46 SC4 has a Working Group on Character Sets
and IFLA has issued the International Standard Bibliographic Description
(ISBD), one for single volume and multi-volume monographic publication
and another for serials, both designed as an instrument for the inter-
national communication of bibliographic information. In addition, an IFLA
Working Group on Content Designators exists.
In reference to both efforts 1 and 2, it is proposed that priority be
given to serials, technical reports, monographs, and papers contained
therein (analytics). For serials, the ISDS Guidelines being applied by the
Moscow Regional Center for ISDS and its U.S. counterpart should be carefully
studied for efforts lb-c. This ISDS record could be amplified for purposes
of this binational project wherever necessary (e.g., the data element "issuing
body," to achieve greater compatibility and uniformity).
It is suggested that authority lists be developed for corporate headings
(authors and issuing bodies) to permit entry of these data elements by
codes and to achieve uniformity. IFLA has sponsored a study of corporate
headings which should be carefully considered.
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Transliteration and translation pose a number of problems with many alter-
native solutions. It is suggested that at the outset transliteration be
left to the discretion of the user by providing a unique code for each
letter symbol in the machine record enabling local conversion to any trans-,
literation scheme desired. Carrier language questions must be given priority
especially to resolve key issues of classification and indexing presenta-
tion.
The need for the Joint Project Group to produce a common communication for-
mat by a particular date means that design decisions must often be taken
as best they can within the framework of existing or developing standards
(or lack of suitable standards). This in turn means that particular
practices become of necessity entrenched in the system, and are more
difficult to modify at a later date.
The U.S. Project Group wishes to emphasize that significant variations from
widely accepted common practices for achieving compatibility should be
avoided.
Office of Science Informati.on Service
National Science Foundation
June 27, 1974
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US-USSR COOPERATION IN SCIENTIFIC AND TECHNICAL
INFORMATION
DRAFT PROJECT PLAN
for
Project No. 2 - Improving Methods of Forecasting Information
Requirements and Services
For this topic the U. S. suggests five problems of initial work, with
concentration on the first two. These are:
1. Measurement of the cross-citations of work in the other
country within the U. S. and U.S.S.R. scientific and technical
literature. Methodology would have to be established, followed
by joint projects in selected areas of scientific and technical
publication. Initial results would provide a baseline for
periodically measuring and projecting changes in citations
within and between fields and for broader fields of literature
in each country.
Effort in the initial seminar would focus on presenting and
analyzing methods for conducting joint studies and selection
of fields for study. Specialists in each country could exchange
papers in advance, and then come prepared to resolve theo-
.retical, and xnethodo.logieal,.issues, prepare...a.,commonresearch
design, and establish a work plan. Results could be reported
at the second seminar.
2. Measurement. of the production of scientific and technical lit-
erature. The U. S. sees this as a basic study--one necessary
to any forecasting of information developments of any kind.
The U. S. proposal is that the U. S. S. R. and the U. S. under-
take common studies of changes in production of literature in
our two countries, usin coi ,~~h~ eas-
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urement, and projection methods. Our initiative could provide
the basis for a similar UNISIST-managed world-wide effort.
We could use an. approach similar to that for the first topic.
Papers outlining theoretical bases, methods, and so on could
be exchanged in advance, and the seminar time could be
devoted to development of the bases for common studies. The
two research teams could exchange results at the second
seminar.
3. Consideration of the future of abstracting and indexing ser-
vices.
The U. S. proposes that this topic be treated in a conventional
seminar fashion. We do not propose any continuing joint
research effort. Rather, we suggest that each country seek
a person to provide an overview of expected lines of develop-
ment, discuss obstacles or issues confronting the growth of
these services, and perhaps offer an analysis of the economic
problems facing these services. We might want to arrange
to have one or two persons serve as discussants of the two
..papers. Others, of course, could be invited to this portion
of the: seminar.
4. Discussion of the non-statistical estimations of the likely changes
in how scientific and technical information may be disseminated
and used, say ten years hence. We have in mind analysis of
the, directions of p imary. jpurnal publicat on,., eaverage of
secondary services, networking arrangements, likelihood
of substitution of sdi services for parts of the present
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primary and secondary services, use of on-line retrieval, or
ways hard copy may be obtained. In short, we propose a
general discussion of the broad directions of changes expected
in the transmission and use of information.
Again, this topic could be treated in the convention seminar
fashion, with a paper from each country, followed by dis-
cussants' remarks and general discussion by all participants.
Analyses of user studies, with emphasis on development of
methodologies for improving measurement and projection of
demand for information. There have been thousands of user
studies in the U. S. , but the results are not useful for estimating
demand. We are less well informed about the situation in the
Soviet Union. We propose that a person in each country pre-
pare a critical review paper on this topic for presentation and
discussion at the seminar.
This topic would be treated in a conventional seminar fashion,
with discussants' comments and general discussion. From
the discussion, we might derive guidance for possible develop-
In
ment of joint work.
summary,:, the U. S. suggests:
1.
Preparation of theoretical
and methodological papers, exchanged
in advance, leading to development of common research projects
on cross-citation of literature and the changes in the production
of literature in. each country. ;S.emirlar time would be. devoted.,
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to developing common research designs, methods and analyses.
A small team, perhaps only three to five persons, would con-
centrate on these problems for perhaps three days or even a
week. One way we may approach these two problem areas is
to have the two sets of specialists (U. S. and U. S. S. R.) meet
during the week prior to the broader seminar and then to pre-
sent their results to the rest of the seminar.
2. Presentation of papers during the seminar on the future of
abstracting and indexing services, estimations of broad changes
in the dissemination and use of information, and critical review
of user studies to develop ways of estimating demand for infor-
mation.
Office of Science Information Service
National Science Foundation
June 27, 1974
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Information to a Firm. The purpose of this paper would be to
formulate and discuss models to help answer questions like: How
much is information of various kinds worth to a firm? How can a
firm go about answering this kind of question? What sorts of
models and econometric techniques can be devised or adapted to
answer this sort of-question? The emphasis here is on the
particular firm (or government agency) and its problems and
perspectives.
The Evaluation of the Social Benefits.of Scientific and Techno
hogical Information. The purpose of this paper would be to formu-
late and-discuss models, to help answer questions
How can theoretical and statistical techniques be brought to
on this question? Clearly, the role of externalities and the
like: How much
.is information of various kinds. worth to the economy.a$sa whole?.
US-USSR COOPERATION IN SCIENTIFIC AND TECHNICAL INFORMATION
DRAFT PROJECT PLAN
for
Project No. 3 - Development of Methods for Estimating Costs
and Benefits of Information Services
The United States proposes that eight topics be considered for presenta-
tion at the first US-USSR Symposium on Cost/Benefit Analysis of Scientific
and Technical Information. Leading U.S. and U.S.S.R. economists and infor-
mation specialists will prepare papers on topics such as described below.
Please consider the annotations as suggestive only.
1. The Evaluation of the Benefits of Scientific and Technological
public=good 'aspects of scientific-arid technological information
play an important role in this discussion.
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3. The Applicability of Benefit-Cost Analysis to Scientific and
Technological Information. Over the past decades, economists
have devoted a great deal of energy to the development of a
set of techniques that can be characterized as "benefit-cost
analysis." To what extent and in what ways can benefit-cost
analysis, in its present form, contribute to better decision-
making concerning the production and dissemination of scientific
and technological information? Among the specific topics that
might be addressed here is the proper discount rate, the proper
way of handling consumer's surplus, and the proper way of incor-
porating and measuring uncertainty.
4. The Applicability of Bayesian Analysis and Statistical Decision
Theory to Policy Makin Concerning Scientific and Technological
Information. During the past couple of decades, economists and
statisticians have devoted a great deal of work to the develop-
ment of a set of concepts and techniques that can be characterized
as "statistical decision theory." To what extent and in what ways
can statistical decision theory, in its present form, contribute
to better policy: formation:conc:erning the production.'and.disseminate=..
?tion. df scientific and technological information?
.The Applicability of Econometric Studies of Production Functions
and Technological Change to Policy-Making Concerning Scientific
and Technological Information. Another area of considerable
"''i?nt.erest''to: e .onomists in?' recent years has: been the econometric
study of technological change at both the madro'a'nd micro levels.
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To what extent is it possible to extend existing models to include
the production and dissemination of scientific and technological
information? How can we measure the relevant informational
inputs? What approaches should be tried?
Case Studies of the Measurement of Benefits from Scientific and
Technological Information. Three papers might be given which
would describe case studies of the measurement of benefits from
scientific and technological information. One paper might sur-
vey the studies (like those by Lave and Nelson and Winters) that
try to evaluate the benefits from better forecasting techniques.
Another paper might survey the studies that attempt to evaluate
the benefits from various forms of important new technological
information. Another paper might look at the journals or libraries
or both.
National Science Foundation
June 2'7','1974
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US/USSR AGREEMENT ON SCIENTII'IC AND TECHNICAL COOPERATION
SCIENTIFIC AND TECHNICAL INFOR'5ATION
US/USSR Joint Working Group on Scientific and Technical. Information
United States
Lee G. Burchinal, Co-Chairman
Head., Office of Science
Information Service'
National Science Foundation
Washington, D.C. 20550
(202.) 632-5824
Derek J. de Solla Price
Avalon Professor of History
of Science
Yale University
2036 Yale Station
New Haven, Connecticut 06520
[phone]
Edwin Mansfield
Professor, Department of Economics
The Wharton School
University of Pennsylvania
Philadelphia, Pennsylvania 19104
.[phone]
Thomas E. Hughes
Chief, Systems Development' Branch
Offdice.of Information. Services
Atomic Energy Commission.
Washington, D.C., 20545
[phone]
U.S.S.R.
Eng. Nikolay B. Arutyunov, Co-Chairman
Chief, Administration for
S&T Information
State Committee for Science and
Technology
U.S.S.R. Council of Ministers
11, Corby Street
Moscow K-9, U.S.S.R.
Tel: 29-22-36
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Project Group on Improving; Methods of Forecastin Information Requirements
a.nd Services
United States
Derek J. de Solla Price
Project Coordinator
Avalon Professor of History
of Science
Yale University
2036 Yale Station
New Haven, Connecticut 06520
[phone]
Fritz Machiup
Professor, Department of Economics
Princeton University
Princeton, New Jersey 08540
[phone]
`1'efko Saracevic
Professor, School of Library Science
Case Western Reserve University
Cleveland, Ohio 44106
[phone]
U.S.S.R.
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Pra ect Group on Estimating Costs and Benefits of Information Services
United States
Edwin Mansfield
Project Coordinator
Professor, Department of Economics
The tJharton School
University of Pennsylvania
Philadelphia, Pennsylvania 19104
[phone]
William J. Baumol
Professor, Department of Economics
Princeton University
Princeton, New Jersey 08540
[phone]
Sanford Berg
Professor, Department of Economics
University of Florida
Gainesville, Florida 32601-
(9014) 392-0132
."U.S.S.R.
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Pro;~ect Group on Testinnd Developing a Common Communication Format for
Bibli.o~ r.a~>lli_c Data Exchanne
United States
Thomas E. Hughes
Project Coordinator
Chief, Systems Development Branch
Office of Information-Services
Atomic Lnergy Commission
Washington, D.C. 20545
[phone]
Lawrence Livingston
Program Officer
Council on Library Resources, Inc.
One Dupont Circle, N.W.
Washington, D.C. 20036
(202) 2.96--4757
James L. Wood
Director of Bibliographic Support:
Division
Chemical Abstracts Service
The Ohio State University
Columbus, Ohio 43210
(614) 421--6940
U.S.S.R.
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R&4 Q0600040002-6
REVIEW OF STATUS OF PROJECTS
1, ~ ~ 431
STATINTL
1. Energy R&D
9 projects. 2 (MHD and Superconducting) will be
covered in detail by project chairmen, as among promising
projects, next on agenda. Remainder essentially still in
initial stages of project group visits and efforts to define
and organize cooperation. Specifics:
mhc+rm. 1 knower stations (TVA) - US nro-iect aroun visited c' .
USSR last Fall; Soviet group will come later this year.
thermal power plants (TVA) - Soviet group here last December; J
Air pollution reduction and waste. disposal systems for
11.
11
Hydroelectric power stations (Interior) - Plans
.being discussed for project visits this year. X--
Heat rejection (AEC) - Soviet group will make first
visit here this month.
return visit by US group later this year.
UHV/HVDC (Bonneville) - US group in USSR in February.
Electric Power System Planning and Dispatching (TVA)
Soviet group here at end of May.
Solar/Geothermal (NSF)- Preliminary discussions when
US team visited Moscow in January; 2,Soviet groups due here
this month but 1 postponed to October; US groups due to visit
USSR in August/September.
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2 -
2. Chemical Catalysis
}
5 Projects. 5 US Research Fellows now in USSR for at
least 3 months each. Will be discussed in detail later'.
3. Computer Applications
3 Projects well defined, 2 others in process of
further definition. US research materials sent; none
received yet in return. Extensive schedule of visits over
coming year, including attendance at some scientific
conferences in USSR, developed by US WG Chairman (Aufenkamp).
Soviet responses slow but recently more responsive;
Aufenkamp is optimistic, in restrained way. One apparent
problem: Soviet WG Chairman has been ill.
4. Water Resources
4 Projects. Beginning to move, although still
sluggish.- Problems on US side include personnel changes in
Bureau of Reclamation (Interior), which responsible for 3
of the projects. 1st project meeting held in May in Moscow;
other 2 planned this suurnmer. Re fourth project--Cold
Weather Construction (Corps of Engineers)--Soviets have
proposed shifting to Energy area,.for bureaucratic reasons..
5. Microbiology
5 projects. Proposals to further define activities
exchanged. Third Joint WG meeting began June 10 here in
Washington. US Chairman believes should not be too hard to
reach agreement and is hopeful that some joint work can soon
begin. NSF fully prepared to fund.
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3 -
6. Science Policy
4 projects. Dr. Beckler will describe later in agenda.
7. S&T Information
.3 projects. Project teams have been organized on US
side, and are developing specific program plans to send to
Soviet side this month. Joint WG to meet in Moscow in
September to review and approve project plans, so work can
then begin. One project group will also meet there at
same time.
8.. Forestry Research and Technology
Soviet group had been due for return visit this month,
but had to postpone. Now rescheduled for October. Nothing
much has happened.
9. Metrology/Standardization
Also little.movement. US proposed in January that
split into 2; Soviets have indicated agreement.
LaQue will head US group
on Standardization to visit Moscow later this month.
10. Electro'metallurgy
Soviet group here at end of May. Dr. Promisel will
report on prospects.
11. Physics
No information on whether steps have actually been
taken by Soviet Academy to organize a "'joint research organ"
on problems of theoretical physics.
12. =Intellectual* Property
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US group still getting organized.