OFFICE OF RESEARCH AND REPORTS STAFF MEETING NOTES (MEETING HELD AT 1530 HOURS ON 5 MARCH 1953, 2164 'Q' BUILDING)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-01096A000100070008-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: November 9, 2016
• Document Release Date: September 22, 1998
• Sequence Number: 8
• Publication Date: March 5, 1953
• Content Type: NOTES

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Security Information
Staff Meet Notes
(Meeting held at 1530 hours on 5 March 1953, 2164
Subject iiiscussion
DOCUMENT NO.
AD/TZR Visits
ra'?"`u he mentioned that the division meetings scheduled Information.
at last week's staff meeting have been profitable to the AD.
life has been able to learn a lot about what is going on in the
various components and expressed his appreciation for the in
f oa. mation and assistance that had been given him. AD/RR meet--
ings with Divisions will be continued on the schedule announced
25X1A9a insofar as possible, ill notify the division con-
cerned when it becomes necessary for a meeting to be cancelled,
25X1A5a 25X1A5a1
Mr. Outhe announced that will be in 25X1 A5ailivision chiefs
Vashin~in during the weak of P.Rj. suss- external to notify OAD/flR
research projects. 11e will be available the last three days by i riday,, 6
of that week to discuss individual Projects with individual March, if they
3nEtsa Division Chiefs were requested to noti OUD as soon desire an ap-
25X1A5a1 as possible if any of then, wished time vri.th giving intment with
an estimate of how long would be required a. an in cation of
-_ I_- _-_._ I Y 1. 1
25X1A9a
NO CHANG(= IN
CLASS
Consultant's Program
Mr. a~"men . onod that, although it had not been dis- Division Chiefs
cussed individually with division chiefs, there, had been some to review their
in ication that the composition of soya of the Consultants over-all require-
Panels needed to be changed. He requested that during the ments for con
next three weeks all division chiefs review their consultant sultants. Mr.
pan l requirements and come up with a recommendation of what 25X1 A and Mr.
they actually need. If these needs are in excess of the amount to review
or 5 Gina ],y allocated to that division as a -nhole, there shoulci25X1 A ntsal Consul-
be careful justification for the new requirements. Mr. Outhe tant File to
stated that he realized that divisions cannot come up with a determine whether
full. panel staffing in every instance. but the office as a any may be of
'whole does have a ceiling on consultants acid therefore a coor- interest to ORR,
dit..ated study of the requirements of the entire Office is called
the Agency are recorded was discussed.
ox?,, mentioned in this regard that the budgetary
ceiling on a consultants for the current year is 91 con
sutartt~s for a period of 12 days each. For next year, ]DO
consultants were requested. The c?ntral consultants file where
qualifications, background, and nar.ies of consultants throughout
25X1A5a1
..I;..T CLASS. CHANG'r=n rr,.
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 Sanitized - 4proved For 01096A000100070008-0
e rogues division chiefs emphasize to all
analysts that it is their responsibility to classify reports
prepared by them. It appears that many analysts throughout ORR
eiUier do not understand this responsibility or do not take it
seriously. It may be necessary to put out a directive to cover
the subject. Since the analyst, while working on the report,
has available to him the primary sources, he is in a position
to classify the end-product with the appropriate security
classification, including any additional security restrictions
such as "CIA internal use only," "US officials only," etc.
25X1 A9a
mentioned that the Publications Staff would be
available or discussion with the analysts on this point, but
= 9
that it is not possible for them to decide on the classifies
cation merely by reading the report without having reference
to sources used.
.;ub DisouselQu
Plant Trips
Chief, St/C to
review problem
and make recom-
mendations for
handling.
Mic?. Guthe mentioned that there had been some cases where,
within a period of a few weeks, several (Bit persons have
visited to the same plant. He requested that an effort be made
to coordinate arrangements for plant. trips, especially where
they were for training purposes and could be postponed for a
short- period of time without great inconvenience. Since St/C
handles the laying on of plant visits, Mr. Chandler was asked
to work out a system of notifying interested divisions when a
plant trip is first suggested. Various ways of accomplishing
this notification, such as announcements at staff meetings,
Daily Diary, a form memorandums, were discussed.etc.
Responsibility for Classification of CSR Products
Coaamunication to Analysts
out he pointedout that it was expected that Division
Chiefs would devise a suitable means for getting information
which was discussed at staff meetings to all analysts in their
respective divisions. The communication line has seamed to
break down in many instances. Mr. Guthe suggested that in
addition to making copies of the staff meeting notes, and ORit's
Diary available to all analysts in time to be of current value,
Division Chiefs hold meetings with their branch chiefs and/or
analysts discuss matters of general Division interest and to
relay information from (BR Staff meegings.
Division chiefs
to remind analysts
of this responsi-
bility and offer
appropriate
guidance,
Division chiefs
to review situation
in their own
divisions and
make appropriate
arrangements.
Release of Material MPILMI 25X1 X7
-"'fir. t u e mention that the Project Control Staff is Informatioauo
available for consultation at all times and should be consulted
as early as possible during the preparation of a report to
determine the likelihood of the papers needing to be sanitized
for dissemination outside CIA or the IAC community. If such
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Subject Discussion Action
need is known in the early stages of preparation, much need-
less work and some embarrassment will be prevented. Mr. Guthe
pointed out that we should not decrease the value of a report
by omitting "US official only" material merely to make it
possible for the report to go to but that wherever 25X1 X7
possible when such material is us p use should be indicated
in manuscript so that it can be identified to determine vihether
the balance of the report may be released or t 25X1 X7
restriction removed by proper authorityo
r\/A A n_
containing some Top Secret ma er do not have to be classified
Top Secret in their entirety. Those pages containing Top Secret
material must be classified Top Secret and the over-all first
cover page must be classified Top Secret; however, pages
throughout the report bearing material of lower classification
may be so classified. This prevents over-classification of
reports which may later come out quoting or based on Secret
or Confidential material which may have been classified Top
Secret because of one small item on another page of the report,
The Publication Staff is available for consultation on this
point whenever an analyst has a problemm.
Proper Utilization of Clerical and Stenographic Personnel
Mr. Guth pointed out that there have been quite rew Division chiefs
instances in ORR where members of the clerical staff have to consider pro-
felt that they were not being properly utilized, This is blem and take
partly due to the fact that some analysts and branch chiefs have steps to remedy
not been trained to dictate to stenographers. It was also wherever possible0
pointed out that, because of the tremendous clerical short--
age, it is often impossiole to find a secretary or stenographer
with sufficient time left over from straight copy typing and
filing to take dictation or perform duties of a higher caliber,
Mr. Guthe said that it must be recognized that the problem
does exist and every effort must be made to reduce the large
turnover of clerical personnel which is partly due to this
problem. He requested that each division chief do his utmost
to combat this problem in his own division. It was suggested
also that there might be some review of the types of positions
set up in the branches and that perhaps clerk-typists were
really needed where secretarial positions had been established.
Gloss ~~ of Abbreviations from the Russian Lanua
25X1 A9a ar nounce that a Glossary o Abbreviations Division chiefs
of the Russian Language is being published and that OCD ban were requested
requested information as to how many copies ORR would like. to notify Mr.
There will be an unclassified edition published by the 25X1 A by
Library of Congress with a classified supplement put out Wednesday? 11 Maroba
by the OCD Library. The supplement, which is to be a loose- of the number of
leaf style, will be brought up to date periodically. copies required for
his division.
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Sanitized - Approved For Release : CIA-RDP79-01096A000100070008-0