MONTHLY REPORT FOR THE MAP LIBRARY DIVISION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-01096A000400010014-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: November 9, 2016
• Document Release Date: March 10, 1999
• Sequence Number: 14
• Publication Date: January 1, 1955
• Content Type: REPORT

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N7HLY REPORT FOR THE MAP LIBRARY DIVISION
January 1955
Ao Summary of Statistics for Receipts, Processing and Disbursements of
on~ January 1955
(on next page)
Be Introduction
to During January' a considerable amount of sickness, together with
the growing problem of keeping positions filled, contributed numerous
problems to continued attempts to increase over-,a.11 procurement, processing
and reference operations. Several meetings were held to effect a streamlining
of cataloging and processing procedures. A review of procurement methodo-
logies, filing systems, and general activities is currently under way,
2e The Personnel pool is being utilized for the typing of mach of
the State Department correspondence, in the Procurement programa and
for the Acquisitions Listp This has been a help and will continue to be
of assistance as long as competent typists are assigned to our projects
in the pools
3o Numerous attempts have been made to obtain folders on new applicants
with backgrounds in the fields of geography and library science, and many
actions have been initiatede Continued recruitment is required, however,
in order to assure any kind of filling of the total positions. This is
the first time that the Map-Library has had a number of vacancies,,
resulting largely from refusals by applicants whose clearances had been
completed.
bo Inter-Agency meetings were held with respect to obtaining new
geographic attaches, but at the moment such a prospect is not particularly
25X1A9a bright, Both are being sent to New Delhi as
delegates to the United Nations Regional Conference. for Southeastern Asia
25X1A9a and the Far East. It is expected that will be returning to the
United States shortly after the Conference.
5o We Buford, Director of OLI/State, held his initial monthly
meeting, to coordinate map and publications procurement interests,
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aU RY OF STATISx:CS .J't1~+.,N'
RECEIPTS (for retention Map Library)
Specialty
Series
Made in CIA/D/OC
Va Sheets
Map Sheets
bo
On automatic receipt and
purchases for stock
6,536 13,423
c,
From other domestic sources
59
0
do
From foreign sources
875
860
eo
From foreign sources for stock
3
5
Total
.,
'9M
Atlases and other reference materials
ac On automatic receipt an purchases for stock
ho From other domestic sources
co From foreign sources
PROCESSING
p Cataloging Titles
ao Spec aZ maps made in CI /D/oc _" `""'
bo Special maps - All other 507
co Series indexed and cataloged 2
w
Cataloging, etco of reference materials
as Atlases 16
bo Place-name volumes 3
co Publisheros catalogs 13
do Other reference volumes 82
Total
906
367
23
6
24
118
17-1
DISBURSEMENTS
MPH P - Requests Titles Sheets Volumes
a0 To domestic establishments
1 o To CIA
581
3,
707
20 To Department of State
151
389
3. To Department of Defense
153
695
a) Department of the Army
76
363
b) Department of the Navy
19
78
c Department of the Air Force
24
54
d) Other components of Defense
34
200
4. Other Government agencies
79
263
bo
To establishments overseas
to To Foreign Service
9
101
20 To foreign agencies
1
80
Total
Tam
Atlases and other reference materials
a? o mastic estab shmn s
114 3
663
bo To foreign establishments
,
3 150
Total
1-17 TM
Information
a
Place-name questions
214
bq
Other reference inquiries
198
Total
19,959
59
1, 735
8
Maw
l$ Total Volumes
6
275
9 271
974
2,386
1,158
241
228
759
1,409
152
173
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r SEmC E?T
Co Accomplishments
la Significant reports received during January included an organization
report on Justus Perthes, reports on mapping in eight states in India, and
18 reports dealing with place-names committees, photographic organizations
and mapping agencies in a6uthern Africa,
2. Acquisitions of maps and related publications of special interest
included 1) the first copies of sheets of the 1:75'000 Kreise series issued
by the Thuringen Survey Office; 2) a 1953 Polish atlas; and, 3) road,
railroad, tribal maps and city plans from the Anglo-Egyptian Sudan. From
domestic sources were received a map showing petroleum concessions in
France and an aerial mosaic of Bahrain Island.
3. A translator from FDD transxlitera ed i ers9 names
25X6 and other pertinent information in preparation
for the processing of these materia s.
25X1A9a h. Coordinated requirements have been prepared for
procure
anent mission to Greece in February. Uquirenents for Viet Nam, Laos and
25X1A9a C
b
d
am
o
ia have been forwarded to Saigon in anticipation of
arrival on 1 February,,
1 5. In accordance with the overall evaluation of materials and procedures
of the Map Library, the Reference Branch has taken on a new look. The
inventory and weeding out of the gazetteers has been completed, Approxi-
mately one third of the atlas collection has been reviewed, and 171
volumes have been sent to the Library of Congress Map Division and h7
-___returned to the State Department library.
6. The work at the Place Name desk has been reviewed. It was decided
that many of the requests for locations could be handled by the requester
if he were provided with gazetteers and map series. Several of the
research people in Graphic Registry, OCD, visited the librar and were
given a great man working materials. As a result, who
has replaced at the Place Name desk, has been a e to service
map requests on a part-time basis, thereby easing the work-load of the
other map reference personnel. A total of 214 location requests were
handled this month. It is hoped this will decrease as more gazetteers
and other reference materials can be distributed,
7. Requests for maps in the Reference Branch increased to 973 this
month, over the 865 requests in December. There have been a great many
requests for maps for presentation purposes and for maps to be adapted
for use in publications. A selection of maps covering strategic areas
was made for e,; Park Armstrongos use in briefing the Secretary of
State"', Maps of the China coast islands and the Soviet Bloc are still
wr-u-v~r- ~a=a
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in great demands 11,192 map sheets were distributed. Reference also
received and answered 198 other requests for miscellaneous geographic
information and added 81 new CIA maps to the sample files.
80 The Processing Branch spent a total of LtO hours preparing_HIS
(US) studies for return to Central Records. The only NIS (US) materials
now being held in the Map Library are Chapters 1, Section 19; Chapters IC
and the Gazetteers,
9. During the past month, the Processing Branch examined its procedures
with the intent of streamlining cataloging of maps,, The Procurement and
Reference Branches were consulted concerning ways in which cataloging might
be simplified, but still be effective. Time spent in checking for duplicates
and in establishing authorities will be cut down and other procedures will
be revised or discontinued.
10. AMS series acquisitions have been dropped from the Acquisitions
List to shorten the amount of time spent in converting A tab runs for
inclusion on the list. The typing pool is now being utilized successfully
for typing of the unclausified Acquisitions Lit of maps.
11. D/GG and D/GC have been very cooperative in returning Map Library
materials, in accordance with the revised loan policy Instituted recently
by the Charge Desk, The library of the Geography Division, Department
of the Interior, continues to return map sheets. As of 25 January 1955,
a total of 16,767 sheets have been returned.
d, Coordination
1. Map Library personnel joined D/GG personnel in debriefing
Mrs. Zawadzky, PPO assigned to Berlin, and in briefing Mr. Lowry, the
newly-assigned PPO to Moscow. During Mrs. Zawadzkias home leave, the PPO
office in Berlin is being supervised on a part-time basis by Mr, Hodgson,
2. The following people were briefed on the functions and requirements
of the Geographic Area:
?~ Ed_J_ TTAL
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VMV
25X1A9a
25X1A9a
3. A visit was made to the Bureau of Reclamation to discuss availability
of material of interest to us in the Bureaues Denver offices, Names of
individuals, information about the organization and suggested sources of
various types of material were all supplied.
Li.. A tour was made of IR to determine their exact requirements, with
particular emphasis on city plans and engineer plans of plants, It was
arranged that a copy of each new catalog card for city plans in the Map
Library collection would be sent to head of the Reference
Section, oo IR, for insertion in their filesm
5. Requirements for AI&S and USHO maps of the China coast were
coordinated with the Collection and larger quantities of stock will be
held on certain maps so that rush orders can be expedited,
6o A list of CIA published Restricted maps has been compiled by
and the new classifications have been noted, The work
was coordinated with and is ready to go to OCD
for final editing and distribution,
The review of the OSS sample files is being continued with
so that some of the older stocks can be destroyed to make
room for the quantities of new mapsd
Co Problems
to Rush orders are still heavy and vacancies in the Collection have
placed a greater work-load on Referenced Five hours overtime each pay
period were used to help ease the situation,
2. The Mosaic Program is at a complete standstill. Due to lack of
personnel, no listing or filing of Mosaic file copies has been done for
several months. Requests for charts and mosaics are continuing and
service is made more difficult because the materials are difficult to
locate.
3o A review is being made of incoming materials from the Geographic
Attaches, particularly from Germany and Japan, to determine if total
procurement can be reduced without material reductictiin effectiveness of
coverage,
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F? Fiscal Statement
Total
FY 1955
06 Printing and Reproduction
60000
07 Other Contractual Services
National Archives
6,ooo oo
AGS
150,00
Other Organizations
?
Spent in
January
Spent to
Date
255.45
605,00
1.9663.75
4.70
17,50
08 Supplies and Materials
AMS
Paper Maps
Plastic Maps
5,000.00
398.62
3,818,27
2t000o00
125,00
3,570.00
Other Organizations
AGS
09 Fciuiment
1,140.00
127925
637.15
417,60
1117.60
Balance end
JanuEz 1955
344,55
4,336025
132.50
1,181.73
1130000
502.85
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