GRAPHIC CLERK

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-01147A000200040039-1
• Release Decision: RIFPUB
• Original Classification: U
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: February 20, 2001
• Sequence Number: 39
• Publication Date: March 1, 1946
• Content Type: REQ

March 1, 1946
Approved For Release 2001/11/19 : CIA-RDP79-011*7A000200040039-1
Keener Alice V. CAF-3
Joint Intelligence Study Publishing Board
Graphic Clerk
JCS Declassification/Release Instructions
on File
DOCUMENT NO /-?
NO MANGE IN CLASS, CJ
DECLASSIFIED
Cl. S5, CHANGED TOt
NEXT RiVIEW DATES
RUTH: HR 70.2
DA s8_JLJL REV1EWERa
As Graphic clerk, I am responsible for the maintenance
of all files of the Graphic Section. This involves:
1. The keying of all incoming graphic material sub-
mitted by the Office of Naval Intelligence, Military
Intelligence Division, State Department, Army Uap
Service, etc. 'finis material consists of aerial photo-
graphs, map originals, color proofs and line-cut ori-
ginals. All work is logged in, sorted according to,
JANIS chapters, assigned specific key numbers and de-
livered to chapter editors or filed for future reference.
2. The logging out of all graphic material to the
chanter orders sub-
1 fillin
Z5$
g
engravers. TIa3.e invo a with re- 25
mitted by each editor, mar4ting the originals w
production instructions, cropping and checking anno-
tations of aerial photog,,raphs, and delivering completed
order and material to the Production Section.
3. The logging in of the engravers proofs and originals
as they are returned from the en,:ravers. The engravers
proofs are marked with key numbers corresponding to
keyed originals and caption lists, and then one set 25
is returned to the `?,'roduction Section for make-up of
d
the dumry, one asst is delivered to the editor an
one set filed. 1ere it is also necessary to gauge
each caption list, i.e. indicate on the caption list
of each chapter the size of each figure used in that
chapter.
4. The logging out of all graphic r ateriaalhthatnis
and the assigning of priorities for this material
according to chapter deadlines. Here there is the
responsibility of checking on the Progress of the work
while it is at the Board of Geographic NNarms, and,
upon its completion, of informing the editor that it
is ready for ord-iering.
5. The returning of all originals to contributors.
This includes keeping a record of originals to be re-
turned, filing these, obtaining necessary receipts
and wrapping them for courier service.
Throughout, there is the responsibility of keeping all
records and map file numbers up to date for each suc-
caessive JAN15 report, and also of having work completed
by assigned deadlines.
10',
15%
Approved For Release 2001/11/19 : CIA-RDP79-01147A000200040039-1
 j OMt D. COMOtOCK, 1t8 1DVauv
to , Fig .f arc leWag0yMiaii CIA-RDP79-01147A000 00040039-1
material to be prepared for the printer.
Dorothy r). Comstock, Assistant to Acting
Chief of Graphic Section, and Margaret Kingman, , cting Chief of Graphic Section.
There is no check on the routine filing. Chapter orders
are reviewed by Liss Comstock; the gauging of caption lists and marking of engravers
proofs is reviewed by the Production Chief, Lt. MacMillan, USNR; and the sending
of material to contributing agencies is supervised by pine Comstock and Mrs.
Kingman.
In addition to clerical duties, it is necessary to have a thorough knowledge
of the different types of graphic material handled in this section. This means
being able to distinguish aerial photographs, aerial mozaics, acetate overlays,
blue-line chip boards, half tones, line cuts, engravers proofs, etc. It is also necei
sary t~
orgeni!
assign,
work t,
The above is a co plete and alcurate description of Hiss Keesneere s duties. Because
of frequent dead-line rushes, it in impossible to supervise all work done: by her and it
is, therefore, essential for her to assume complete responsibility for the recording of
all graphic material handled in this Section. As this Section acts as liaison for all
agencies contributing graphic work to J, MS,, material is constantly moving from one offic
to another, and it is of prime iA3ortance that records are kept up to (late.
As stated in Item l2, the position requires not only a thorough understanding of the
filing system of this office, but also the ability to recognize the various types of
graphic material And their uses. The position, therefore, is a combination of clerical
and cartographic duties and requires a though competence and individual initiative.
Approved For Release 2001/11/19 : CIA-RDP79-01147A000200040039-1