GRAPHIC CLERK

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP79-01147A000200040039-1
Release Decision: 
RIFPUB
Original Classification: 
U
Document Page Count: 
2
Document Creation Date: 
December 12, 2016
Document Release Date: 
February 20, 2001
Sequence Number: 
39
Case Number: 
Publication Date: 
March 1, 1946
Content Type: 
REQ
File: 
AttachmentSize
PDF icon CIA-RDP79-01147A000200040039-1.pdf165 KB
Body: 
March 1, 1946 Approved For Release 2001/11/19 : CIA-RDP79-011*7A000200040039-1 Keener Alice V. CAF-3 Joint Intelligence Study Publishing Board Graphic Clerk JCS Declassification/Release Instructions on File DOCUMENT NO /-? NO MANGE IN CLASS, CJ DECLASSIFIED Cl. S5, CHANGED TOt NEXT RiVIEW DATES RUTH: HR 70.2 DA s8_JLJL REV1EWERa As Graphic clerk, I am responsible for the maintenance of all files of the Graphic Section. This involves: 1. The keying of all incoming graphic material sub- mitted by the Office of Naval Intelligence, Military Intelligence Division, State Department, Army Uap Service, etc. 'finis material consists of aerial photo- graphs, map originals, color proofs and line-cut ori- ginals. All work is logged in, sorted according to, JANIS chapters, assigned specific key numbers and de- livered to chapter editors or filed for future reference. 2. The logging out of all graphic material to the chanter orders sub- 1 fillin Z5$ g engravers. TIa3.e invo a with re- 25 mitted by each editor, mar4ting the originals w production instructions, cropping and checking anno- tations of aerial photog,,raphs, and delivering completed order and material to the Production Section. 3. The logging in of the engravers proofs and originals as they are returned from the en,:ravers. The engravers proofs are marked with key numbers corresponding to keyed originals and caption lists, and then one set 25 is returned to the `?,'roduction Section for make-up of d the dumry, one asst is delivered to the editor an one set filed. 1ere it is also necessary to gauge each caption list, i.e. indicate on the caption list of each chapter the size of each figure used in that chapter. 4. The logging out of all graphic r ateriaalhthatnis and the assigning of priorities for this material according to chapter deadlines. Here there is the responsibility of checking on the Progress of the work while it is at the Board of Geographic NNarms, and, upon its completion, of informing the editor that it is ready for ord-iering. 5. The returning of all originals to contributors. This includes keeping a record of originals to be re- turned, filing these, obtaining necessary receipts and wrapping them for courier service. Throughout, there is the responsibility of keeping all records and map file numbers up to date for each suc- caessive JAN15 report, and also of having work completed by assigned deadlines. 10', 15% Approved For Release 2001/11/19 : CIA-RDP79-01147A000200040039-1 j OMt D. COMOtOCK, 1t8 1DVauv to , Fig .f arc leWag0yMiaii CIA-RDP79-01147A000 00040039-1 material to be prepared for the printer. Dorothy r). Comstock, Assistant to Acting Chief of Graphic Section, and Margaret Kingman, , cting Chief of Graphic Section. There is no check on the routine filing. Chapter orders are reviewed by Liss Comstock; the gauging of caption lists and marking of engravers proofs is reviewed by the Production Chief, Lt. MacMillan, USNR; and the sending of material to contributing agencies is supervised by pine Comstock and Mrs. Kingman. In addition to clerical duties, it is necessary to have a thorough knowledge of the different types of graphic material handled in this section. This means being able to distinguish aerial photographs, aerial mozaics, acetate overlays, blue-line chip boards, half tones, line cuts, engravers proofs, etc. It is also necei sary t~ orgeni! assign, work t, The above is a co plete and alcurate description of Hiss Keesneere s duties. Because of frequent dead-line rushes, it in impossible to supervise all work done: by her and it is, therefore, essential for her to assume complete responsibility for the recording of all graphic material handled in this Section. As this Section acts as liaison for all agencies contributing graphic work to J, MS,, material is constantly moving from one offic to another, and it is of prime iA3ortance that records are kept up to (late. As stated in Item l2, the position requires not only a thorough understanding of the filing system of this office, but also the ability to recognize the various types of graphic material And their uses. The position, therefore, is a combination of clerical and cartographic duties and requires a though competence and individual initiative. Approved For Release 2001/11/19 : CIA-RDP79-01147A000200040039-1