INSTRUCTIONS REGARDING THE PREPARATION OF ALL JANIS MATERIAL (THIS SUPERSEDES ALL PREVIOUS INSTRUCTIONS)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-01147A000300030017-5
• Release Decision: RIPPUB
• Original Classification: R
• Document Page Count: 8
• Document Creation Date: December 12, 2016
• Document Release Date: March 7, 2002
• Sequence Number: 17
• Publication Date: July 1, 1944
• Content Type: REGULATION

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R STRICT 1
JOINT VT LT,IGi,'C:C STUDY PUBLISHMG BOARD
LaSalle Building, 1034 Connecticut _4.v;?., N. W.
Washington, D. C< .
1 Jul;; 1944
Subject: Instructions Regarding the Preparation of .411 JANIS Mat?rial
(This supersedes all previous instructions)
1. Cl,a.ssi 'ication
A. Joint Army and Navy Intelligence Studies (JANIS) will
normally be classified as 'tOonfidential.UU
B. The Chief of the Branch preparing a chapter of JANIS will
be res-oonsAble for determining the classification
(Restricted, Confidential ). of the text, illustrative
m,t,ttter, and other material.
C. The classification of the text will be marked on the cover
of each charter.
D. The classification of the illustrative natter and other
material will be marked on the original and duplicates.
E. Over-class ific{ation must be avoid.ed... All material in-
cluded will be assigned the lowest classification consis-
tent with security.
2. Prep,ration of Text
A. Manzscrint will be submitted in trinlicat on 8 x 12':-inch
paper. The original will be on heavy ar and the duoli-
caates on heavy second sheets. Triple spacing, indentations,
and style as illustrated on the attached sample rage will
be fol owed. Note: right margin 11 inches wide.
B. 7 M;eSof the manuscript will be numbered consecutively.
C. Each topic will be Yiumbered.
D. In making cross references use topic n mbeer and letters.
(See sample page, Topic 51, B, (1) and 51, B, (2), a)
F. Each chapter will have a bibliography prepared in accord-
ance with the enclosed s,ample3. : ReferencaF `;o the bibli-
a h will be made o when there is speci need to
cite authority. Reference, where needed, will follow the
style set on the enclosed sample page (Topic 51, A, (-l)).
3. Preparation of Illustrative biatter
A. Il].ustrative matter consists of tables, figures, and plans.
(1) Tablets are material set in columns in a style that
distinguishes it from the text for ready r3ference of
many narticulars or values.
(2) i .ures are illustrative material (maps, charts, photo-
graphs, drawings, etc.) bound in with text.
(3) Plans are illustrative material too large to be bound
in with text, i.e., that require folding in two direc-
tions to come within JANIS proportions (10 x 13 5/8).
$. All illustrative material will be numbered consecutively in
each chapter in order of occurrence; and will include chapter
number, i.e. Table II-1,, Table 11-2; Figure II-l, Figur
11-2. (Roman numerals refer to chapter; araabic, to illus-
tration.)
C. All illustrative m, ,teriril will be captioned as shown in the
follotirinb examples:
RESTRICTED
*JCS review completed*
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(1
Tables:
(a)
All tables will be completely titled and dated,
(b)
Table number and title will appear above the
(c)
The form will be:
numbers, i.e.,
titles centered below table
(3)
TABLE XI - 3
United States, Hospital. Facilities, 1939
Figures:
(a) All figures will be completely titled and dated.
(b) Figure number and title will be placed on back
of figure (except in the case of maps where title
and legend mo4y be placed within the figure).
Fold-in figures and Plans;
(a) All fold-in figures and Plans will have title and
legend within the border. Figure or Plan number,
JANIS number and classification, however, will
appear in upper right-hand corner above the border,
i.e.,
Figure VII - 3
J TIS No. 38
Confidential
D. A list of the captions of all illustrative material will be
submitted with the manuscript (i original and 2 copies).
E. All illustrative material must be referred to in the text.
Reference will be made as follows: (Table VI-4) (Figure, V-3).
F. Placement of illustrative material will be designated by
placing the identifying numbers on the right-hand margin of
the manuscript opposite the line in which first reference
to it is made. (Sample page, Topic 51, A, (1) a & b)
G. The final reproduced size of all illustrative material, in
printed JANIS volumes, will not be more than 8 1/16 x 11
inches with the exception of fold-in figures and -plans.
Normally, the width of all illustrative material will be
4 inches for column width and. 8 116 inches for page width.
4, Specific Instructions Re 'ardinZ Photeg?r aphs
A. Three glossy prints of photographs will b;; submitted.
B. It is requested that wherever possible original prints be
sup-olied and that no retouching be done, (However, salient
features, place names, direction hrrods, etc. may be indi-
cated on .the pictures)
C. Caption will be typed on slip of paper and pasted on back of
photograph. (Typing directly on photograph shows through on
face of picture.)
'D. Caption frill include (1) JANIS and figure, number, (2) title
o'r location, (3) date of photograph, (4) direction of view,
(5) file number of photograph, (6) specific description (what
photo' is intended to show).
E. Vertical aerial photographs will have. north .arrow and graphic
scale drawn on face of picture.
7. No photographs that cannot be specifically jd ntified r
All
be used*,
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5, Specific Instructions Regard' "13.0
A. An original and 2 copies (photostat, ozalid, or blue print)
of all maps will be submitted (copy may be reduced size).
D. All maps intended to be figures will be drafted to p ronor-
tions that will reduce to dimensions shown in (1), (2), or
(3) below.` ;xeferencos are in the order listed:
(1) Page sizee Maximum image 8 1/16" sti.de by 11" 1.Zigh.
(2) Fold xaaral],ed to bindin ;e erne. Maximum image 12" high
by 10" to 17" wide.
(3) Fold parallel to top of page. Maximum image 84u wide
by 14" to 26'f high. This type of map is not desirable.
(4) Maps that require turning the book for perusal are not
desired and will be used only in extreme necessity.
It is not necessary, however, that map alv.,rays be
oriented with north at top.
C; All maps that are important illustrations for the whole
chapter will be printed with an apron to allow full view of
figure as text is read, and will. be placed at end of chap-,
ter: In exceptional cases, additional legends, insets,
etc. may be printed on apron:
D. Plans are inclosed in a separate jacket which accompanies
the JANIS publication. These illustrations fold in 2
directions and may be of any desired size; it is preferred,
however, that plans fit the following sheet sizes:
w dth height width height width height
94 x 261- 261 x 181 37 x 139
* x 391, 262 x 2'1' 37 x 26i'
14-4 2. 182 261 x ?l 37 x 393t
1 4, x 279 274 x 1`, 39-3 x 94
l3r x 37 2"l9 x 26a 394 x i&2
i x 261 274 x 394- 39-?} x 27`'
181 x 394 394 x 37
E. Base Map. It is intended that stands--ar,d base map with appro-
priate overprint will be reproduced A least once in each
chapter. In some chapters it may be the only map, in others
it may be an index to the treatment of the area, the maps
included, -tc. A work base mar; printed in non-photo raphie
blue will be supplied. 73ach contributor will plot in black
on this ma;~ the date he wishes to have overprinted- on
the bass map.
F. No map prepared for JANIS will carry credit line of origi-
nator.
6. It is requested that Plans Officer, Lt. (jg) L. 0. Quam, Re 7400,
ext. 62021, be consulted on matters not covered in this memo-
rand.=4
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(SAMPLE PAGE OF COPY FOR JANIS )
I r E
C H A P T E R
Climate and P?eteorolo;r
51. Weather and Operations
A. Air operations.
(1) Low-level bombing operations.,
Weather conditions over the Jargon Islands are on the
whole favorable for low-level bombing operations. Ceiling,
visibility, icing, and wind conditions are unsatisfactory
most of the time. 12024-36
(a) Ceiling. Ceilings low enough. to interfere
with low-level bombing are rare. Cloud types in the air
mass associated with the trade wind belt are cumulus
which are ragged-looking as compared with the sharply
defined cumulus clouds occurring in the United States.
(Figure V-16)
(b) Visibility. Horizontal visibility is
generally good in, this area. Visibilities less than 2'
miles occur during heavy rains. The average number of
days of heavy rain (low visibility) is shown on Table V-3.
H. Amphibious operations.
(1) Sea and swell.
Sea, caused by local winds, and swell, caused by distant
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weather, vary seasonally in the vicinity of the Jargon
Islands. Details of sea and swell. are discussed in
Chapter III, 32, A.
(2) Winds.
(a) Surface winds. In general, from December
through April, winds are northeast to easterly. During
the remainder of the year, winds are variable, but tend
to prevail from south to southwest. (Fivre 'V-4)
LaI d_and ea. breeze. There is a slight
tendency for onshore winds to be strengthened by day and
offshore winds to be strengthened by night. (Topic 52, D, 4).
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SANULE PAGE OF JANIS BIBLIOGRAPHY
JANIS 204
CHAPTER XV
Allied Air Forces, Headquarters, Director of Intelligence, S.VJ.P.A.
4 Oct. Report of Airfields and Seaplane Stations in the Japanese
1941. Erip ire .
2. Brooks, C. E. P.
.1926. Climate through the A?Stuff??f the Climatic Factors
and their Variations, london, Macmillan, 439 pp.t illus.
Coorenge 1, J. G.
1879, curn.al een?r Reis naar'Misool_ nirign de. Gea v'ni.ba~
van October tot December 1872. pp. 135-210. (Journal of
a trip to &sool, Onin, and Geelvink Bay .frog,. October to
December 1872. )
4.
Daly Regional A.
1929. Swinging Sea Level of the Ice Age, Geol. Soc. Amer. Bull.,
Vol. 40, pp. 721-734.
De Clercq, F. S. A.
1891. Esplorazioni alla Nuova Guinea 0landese. Cosmos di Guido
Cora. Vol. 10, pp. 205-211. (Exploratioions in Netherlands Now Gain,
6.
7. ?
1933-
8.
The Western Groups. Pacific Island ,Pilot, Vol.
London.
boo pp.
TideTables , Pt. I, Sec. B, pp. 149-151, 167-169, 209-211.
T,ondon.
International Hydrographic Bureau.
1939? Tides, Harmonic Constant . Special Pub. 26. Monaco,
10, Joint Intelligence Center, Pacific Ocean Areas.
1944- NOMOI. Bull. 5-44-
11, Kerr, W. C.
1881. On the Action of Frost in the Arran ement of Superficial
Earthy Material. Am, Journal. Sci., Sec. 3, Vol. 21, pp.
345-358.
12. Penck, Albrecht.
1914. The Shifting of the Climatic Belts. Scot. Geog. .11 g.,
Vol. 30, p. 281.
13. U. S. 0?o- )artment of Commerce, Weather Bureau.
1930. Climatic Summary of the United States. U. S. Weather Bur.
Bull. W., Ed. 3, Sec. 98. 22 pp., illus.
25X1
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I.1L
114
1931-36. C_Limatological Data for the United States b,i Sections.
South Carolina Section in Vole. 18-23,
15. U. S. Navy Department, Hydrographic Office..
1938. SaiDirections for the Caroline Islands, Vol. 1,
HO 165. (Confidential)
16.
Jan, .
1936,
Naval Air Pilot. Pacific Islands. iO 184(Confidential).
17. U. S. Navy Department, Office. of Naval Intelligence.
April Th's Ph lipnines. WI 93, Part II, Sulu and Palawan,
19), 3
210
?
pp., illus.. (Restricted).
18. U. S. Navy Department, Office of Naval Intelligence, DIC, r
18 April Interview with William A. Craven. Ser. 160:L44,,
5~~~
1944?
Norfolk, Va.
19, U. S. t 'ar Department, Office Chief of Engineers, Intelligence Branch.
Dec. 1913. Netherlands New Guinea Terrain Into lii a .
xyc..
Strategic Enr. Study 93, 111 pp. f ilius. (Caifiderit ie.l )
IVI,p s and Charts
20. U. S. Army Nap Service.
1943? Special Strategic ilestern Nevr Guinea, 301601,
Scale 1:2,000,000.
21. U. S. Navy Department, ..Hydrograp;lic Cffice.
.? J ,. HO Chart 0' .
HO Chart 1 08.
Other Sources.
An appropriate note indicating additional sources may be appended, e.g.,
In add.16tion? to thy.. sources cited, persons with detailed know'' edge of area
and/or subject, aerial photographs, and intelligence dispatches were used.
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It is requested that for references in _ , e
authors give a translation of the title, the location and the
material covered if these are not evident from the title, the
proper capitalization, and accents if any.
In all references, underline the exact title and give the
author or originating agency, date; title, edition (except first),
pagination or volume, illustrations, and place of publication.
Important series may be noted. Part is given only when it is
separately paged or is necessary for finding the reference easily.
For additional directions concerning the preparation of
Principal Sources, call Mrs. Beryl Wisman, RE 6700, e xt . 76069.
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