INSTRUCTIONS REGARDING THE PREPARATION OF ALL JANIS MATERIAL (THIS SUPERSEDES ALL PREVIOUS INSTRUCTIONS)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-01147A000300030024-7
• Release Decision: RIPPUB
• Original Classification: R
• Document Page Count: 8
• Document Creation Date: December 12, 2016
• Document Release Date: March 7, 2002
• Sequence Number: 24
• Publication Date: July 1, 1944
• Content Type: NOTES

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RRSTRICT^D
JOINT INTBLLIGTNC3 STUDY PUBLISHING BOARD
.LaSalle Building, 1034 Connecticut Av?., N. W.
Washington, D. C.
1 July 1944
Subject: Instructions Regarding the Preparation of A11 JANIS i.i;at?.zial
(This sub? rrsedes all previous instructions)
1. Classification
A. Joint Army and Navy Intelligence Studies (JANIS) will
normally be classified as "Confidential.'"
B. The Chief of the Branch preparing a chapter of JANIS will
be responsible for determining the classification
(Restricted, Confidential ). of the text, illustrative
matter, and other material.
C. The classification of the text will be narked on the cover
of each chanter.
D. The classification of the illustrative matter and. other
material will be marked on the original and. duplicates.
D. Over-classification must be avoided.. All material in-
cluded will be assigned the lowest classification consis-
tent with security.
2. preparation of Text
A. Manuscript will be submitted: in tri?6licate on 8 x 121:-inch
paper. The original will be on heavy ,iaper and the duoli-
cates on heavy second. she=ets. Triple spacing, indentations,
and style as illustrated on the attached sample page will
be followed. Note: right margin 1 inches wide.
B. :^ach page of the manuscript will be numbered consecutively.
0. Mach topic will be numbered.
D. In making cross references use topic number and letters.
(See sample page, Topic 51, B, (1) and 51, B, (2); a)
H. Mach chapter will have a bibliography prepared in accord-
ance with the enclosed. sample. references `,o the bibli-
,o :ranhy Z11 be made only whe there is s ecia need to
cite authorityi Reference, where needed, will follow the
style set on the enclosed sample page (Topic,51, A; (1)).
3o Preparation of Illustrative Hatter
A+ Illustrative matter consists of tables, figures, and plans.
(1) Tr3,bles are i~iaterial set in columns in a style that
distinguishes it from the text for ready reference of
many particulars or values.
(2) i urea are illustrative material (maps, charts, photo-
graphs, drawings, etc,) bound in with text.
(3) Plans are illustrative material too large to be bound
in with text, i.e.,"that require folding in two direc-
tions to come within JANIS proportions (10 x 13 5/8).
B. All illustrative material'will be numbered consecutively in
each chapter In order of occurt-once; and will include charter
number, i.e. Table II-1, Table 11-2; Figure II-1, Figure
11-2. (Roman numerals refer to chapter; arabic, to illus-
tration.)
C. All illustrative matetial:rill be captioned as shown in the
f ollowjng examples:
*JCS review completed*
RE'STRICTHD
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ST IR CTFD
(1) Tables:
(a) All tables will be completely titled and. dated.
(b) Table number and title will appear above the t ble.-
(c) The form will be: titles centered below table
numbers, i.e.,
TABL XI - 3
United States, Hospital Facilities, 1939
(2) Figures:
(a) All figures will be completely titled a and. dated.
(b) Figure number and title will be placed on back
of figure (except in the case of maps where title
and legend may be placed within the figure).
(3) Fold-in figures and Plans:
(al All fold-in figures and Plans will have title and
legend within the border. Figure or Plan number,
JANIS number and classification, however, will
appear in upper right-hand. corner above the border,
i.e., .
Figure VII +- 3
JAifIS No. 38
Confidential
D. A list of the cautions of all illustrative material will. be
submitted with the manuscript (1 original and.2 copies).
2. All illustrative ,material must be referred to in the text.
Reference will be made as follovws: (Table 11--4) (Figure V-3).
F. Placement of illustrative material will be designated by
placing the identifying numbers on the right-hand margin of
the manuscript opposite the line in which first reference
to it is. made. . (Sample prtge, Topic 51, A, (1) a~ & b.)
G. The final reproduced size of all illustrative material, in
printed JANIS volumes, grill'not be mori than 8 1/16 x 11
inches with the exception of fold-in figures and plans.
Normally, the width of all illustrative material will be
4 inches for, column width and 8 1/16 inches for pale width.
4. Specif is Instructions Repardin ,Photograp Is
_1. 'Three glossy prints of photographs will be submitted.
B. It is requested that wherever possible original prints be
supwwlied and that no retouching be done. (Ho:aever, salient
features, place names, direction arrows, etc. may be indi-
cated on the-pictures)
Co Caption will be typed on slip of paper and -masted on back of
photograph. (Typing directly on photograph shows through on
face of picture.)
D. Caption will- include (1) .JANIS and figure number, (2) title
or location,.. (3) data of photograph, (4) direction of view,
.(5) file number-of photograph, (6) specific .I scription (what
photo is intended to.show).
F. Vertical aerial photographs ,'rill have north .-arrow and graphic
scale drawn on face of picture.
F. No Photo raphs that cannot b specif icaally idontif ied will
be used.
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5. Specific Instructions Re ardi_,_g liap?_
A. An original and 2 copies (photostat, ozalid, or blue print)
of all maps Will be submitted (copy may be reduced. size).
B. All maps intended to be figures will be drafted to rro,7or-
tions that will reduce to dimensions shown in (1), (2), or
(3) below,` referencos are in the order listed:
(1) Pee size. Maximum ime:age 8 1/16" wide by 10;'" high.
(2) Fold paralled to binding. 1Haximum image 1211 high
by 1011 to 17" wide.
(3) Fold parallel to top of page. Maximum image 8-1r wide
by 14" to 261' high. This type of map is not desirable.
r (4) Maps that require turning the book for perusal are not
desired and will be used only in extreme necessity.
It is not necessary, however, that map always be
oriented with north at top.
0. All maps that are important illustrations for the whole
chapter will be printed with an apron to allcw full view of
figure as text is read, and drill be placed at end of chap.:;
ter. In exceptional cases, additional legends, insets,
etc. may be printed on apron.
D. Plans are inclosed in a separate jacket which accompanies
the JANIS publication. These illustrations fold in 2
directions and may be of any desired size; it is preferred,
however, that plans fit the following sheet sizes:
width height width height width height
91 x 262 262 x 182 37 x 131
91 x 39 262 x 27 37 x. 26(
134 x 182 262 x 37 37 x 39;
13 x 7A, .1
27 x 18 39 x 9
131 x 37 27W x 26 39 x 18-
18? x 263; 27c x 39- 39= x 271
18:5 x 39-4- 39 x 37
E. Base 1 ap. It is intended that standard base map with appro-
priate overprint will be reproduced at 1~>ast once in each
chapter. In some chapters it mar be the only map, in others
it mar be an index to the treatment of the area, the maps
included, etc. A work base map printed in non-photographic
blue will be supplied. F