ESTABLISHMENT OF A MANAGEMENT IMPROVEMENT PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-01154A000100020007-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: July 2, 2002
• Sequence Number: 7
• Publication Date: December 10, 1971
• Content Type: MEMO

Aooroved For Release 200 jCIA-RDP79-01154A000100020007-1
OPTIONAL FORM 10
MAY 1962 EDITION
GSA FPMR (41 CFRI 101-11.6
Memorandum
TO : Director of Basic and Geographic Intelligence DATE: 10 December 1970
FROM :
SUBJECT: Establishment of a Management Improvement
Program
A. Management Effectiveness Goals
1. is currently involved in its most dy-
namic management e rec iveness goal since 1950. Although conceived in
late FY 1970, a major reorganization of the Division will take place
during FY 1971. The complete implementation of this effort will be ac-
complished in two phases and will ultimately improve the operating effi-
ciency of the Division.
a. Phase I. This portion of the reorganization involves a re-
duction in the number of branches from six to three. Specifically
it combines the four former compilation branches into one research
branch and thereby provides centralized control over the Division's
research effort. Also, it releases three former branch chiefs to
concentrate entirely on substantive production of intelligence maps.
b. Phase II. Since 1951, as
been separated from the Division for security reasons and has been
located in the
has also been separated for the same reason. The
administrative and logistical problems, inherent in this situation,
will diminish when all branches of the Division will eventually be
co-located on one floor in Headquarters Building in a "Satellite"
All Source area. All facilities of common concern, such as lab
room, type setting equipment, supplies, vault space, etc., will no
longer have to be duplicated. Temporary assignments of personnel
to handle special projects bearing code-word classification will
no longer be required and overall communication between the Divi-
sion front office and the individual branches will improve.
2. In Jb.1y 1970 thel conducted a comprehensive
survey of its activities'aw prepare a report which defined the duties
and responsibilities as they relate to personnel assignments. The aim
of this study was to clarify the many questions which arose during the
IG Survey in FY 1970. Eventually there will be a sorting out of assign-
ments so that the expertise available in the Division will be properly
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utilized i.e., a map will be done by a cartographer and a chart or graph
will be assigned to a visual information specialist.
3. Time and motion studies of the operating procedures in the Divi-
sion will result in increased efficiency and a reduction in cost during
FY 1971. A pin-registry system will be fully implemented to save time
registering map plates, a time and attendance record system is being
developed to reduce the number of errors encountered in the present sys-
tem, recommendations will be submitted to reduce the amount of Records
Center space required to store Agency maps, and supervisors will be more
severely judged on cost consciousness in their Fitness Reports.
4+. Training is considered an essential ingredient in management effec-
tiveness goals. An overall plan is being developed to take full advantage
of the Agency's training facilities. The Division will continue to offer
to all new employees its in-house cartographic training course which in-
cludes an emphasis on the judicious use of supplies and equipment. Manage-
ment development programs will be continued to enhance the effectiveness
of supervisors. All personnel will receive appropriate indoctrination in
the potential of the computer/plotter system with the aim towards increased
productivity. The position of Special Assistant for ADP has been established
this fiscal year to speed-up the development of World Data Bank II and to
bridge the gap between cartographic research and the automated production
of separation plates.
B. Cost Reduction Goals
It is difficult to estimate the dollar value of cost reduction goals
since the capital investment of hardware--particularly ADP hardware--is
substantial. However it is anticipated that productivity will increase
and that the overtime for FY 1971 will be reduced by one man-year. It
should be emphasized that the Division is providing support via automation
which previously could not be accomplished manually. The constant demand
for faster turn-around time, particularly in supporting current intelligence
reporting programs, forces the Division to be on a constant lookout for
more efficient production techniques.
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