INTELLIGENCE INFORMATION HANDLING COMMITTEE MINUTES OF THIRD MEETING, 29 MAY 1968

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B00314A000300070003-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 16, 2016
• Document Release Date: December 21, 2004
• Sequence Number: 3
• Publication Date: June 6, 1968
• Content Type: MIN

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IHC -M-3
6 June 1968
UNITED STATES INTELLIGENCE BOARD
INTELLIGENCE RATION HANDLING COMITTEE
Minutes of Third Meetin 29 Ma 196
ploi..4bers13.E.p_Lelks,_ntatives Present
CP
Army
Navy
Air Force -
P3I
AEC
Seers teiry
Others Present
Out
CIA
NPIC
AEC
NSV
Socret
Service
ODRE,E
Lie 78S
FFFETI7n2
CO
GROUP I
Excluded from automatic
downgrading snld
declassificstiqn
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1, p_ppgloval of Minutes. Minutes of the Second DIC Meeting
(NHC44-20 10 May 1960) were approved as circulated0
member f FID: probable AEC Alternate.
2. New Members. as introduced as the AEC
and/ ker. Introduced as Observer from Secret Service
s his Alternate. CIA,
was Introduced as a new meeeer of the Support Staff.
25
3. Or anization and Functions of the ICHC.
a. The Chairman reported that he had talked with the a encies
which will furnish members of the Support Staff (St te, NSA, DIA, & CIA)
and it Is expected that all of the new Staff will be on board by 8 July.
Space for the staff has not been found in the CIA Headquarters Building
yet, but hopefully this will be done soon. He indicted thAt he wants
to work out a program of work for the Support Stff In order to prepare
25X1 an answer to most recent letter by 22 October. He feels
that the new BIC is free to come up with whatever program/plan it
believes best fee the community and should not be rigidly bound by
the PFEAB recommendations. In this connection, he feels that the best
procedure is to start with the individual agency systems and plans
and have them fit into a coeueunity-wide aysteR.
25X1 b. referred to his handout at the first IHC
mmetin (Attmchment 4 to XHC-M-1, I May 1955, Initial Tasks of the IHC
Support Staff) and said that he had "discovered" a list of problem
areas drawn up in 1953 (see attachment to these Minutes) which he felt
were still valid problems and more at the level et which the KHC should
work rather Than to have IT work at SOM2 other level such as "define
the problem". He proposed t et this list be given to the full-time
staff members and have them C002 up with el phased plan in early August
for further management decision by the MC.
c. The Chairman indicated that the problem Is haw exactly
te task the Support S.t4ff tim order to came up with solutions that have
not been reached in the pest 13 years or so. After the week of 4 July
he plans to sit down with The Support Staff and instruct them on what to do
25X1 d0 stated that if we have a prelem, we should
get about the jee of defining it, He felt that we have became obsessed
with the infoneation processing prettlem, which PFfAB has intensified,
when the real objective is to develop intelli mee? not just process
information. He stated that we have been tryin very hard for many years
to come up with a community system but have not been able to do it. In
the meantime we have done great deal within each agency in furtherance
of aesigned governme t business to put together effective information
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procezing systems, which, he 22815 18 Pbky the only way to do it,
IT At txum an VFEWB seems to think, that 7f3e Obtain nore information
non 1,:v can proces6 effectively, the solution Is to be aore
collection rather than to process af the "trash" we obtain,
? 51t that if we had hod an effective dialoTw with Dr. ilaker
.(;-J;rforol yemrs ago, we might nict now be fF.aced with the probly
:not presented. Me felt filother that It IA time to fin
,o'itt to Nhcg ih th2 EXeCUt/Ve Off102 we ewe writing. Obviously It f,7
Irestilent mod prehobly net even hr. Rostow who FAgmled tft.e.
znd the lubsecuent memo.
25X1 cvo cezTante6 that while the agencies may '1.avie
glrol at work developiug their to gyatwqm, they hove Mt
o? rlfiwg very hard to develop a comoamity ayatem. If they ha6 o31,
e? mint be much further along than we are toJay.
25X1 f. camoented that people in high placw3 4v fevl
that we have prohl no, I.e., thot we calect acme than we eza p!,r,t,2es',;
eftuTtively, and that W2 don't know what iv: allready avail&ble.
tney &re wrang Wa hove to wrestle with the problem of changing their
attitudes. He Observed that joining of Independently-developed agency
syetems Into a community system will not be al easy it
nTh aot ;)een greatly succesfuI In this r.4,??Jek2t, ulthough
:tavu Wnn FetA sacceskies,
25X1 g. said he could nit see why we ohoul(l mzt
WAc to intevate the ogency systems, but he felt that WT &axast ;Ivve
m btter mierstanding of just what teae problem 1.:; W" P1LA3 b'eea it.
.? 0t.zggestcRd that the JEW Gxperience Ln ovzolying pith a
dtrectIve might be helpful?, He felt thAtt if we could agree on t7=PJ
(311;ta brows and how they sra To he organized and maintained, we tie&tii,l
go leug way to4ard so1vog the apparent prohlem,
ho The Chairman, responding to the nbove comments, sale
ttkT h'n? had alrecidy acheduled a meeting with 10) f MAG. to 25
its en erienceo He al.su telt It he munt meet with
egtti .mbably to find out what they hove In mih4 arAt tu 25
25X1
? kjot wrt hnkwe Aoald do. Other mazbers agreed tat this
? the proper course. The Chairman indicat&el that he Nad alretWy
n move in that direction and was now trying to arrnhgv a 7rfting
25X1
25X1 io reviewed briefly ti e DCX rerons to NSAil-7;,6
? zhx, lotet ommorandum to the DCIE cigm yMr, Rustrw
indiented that the OCI's pone to t'SPIM-::(A in
oct, that a community 1-Tstem would have to ierlve friA,p .mc,? frZhvr
(-,zOnt nf titre agencies' Gy,3tems, that the DCI oi xlt ?
21,ral at t54t tiffigi, that tIvire Wer taiT tin 'tcchlt
? bit-or,? he crwlal develop a detailed plan,ttt cW
btt tiv*, and that tlwDXfn'-,o4ITvT"' yz
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The recent memo from sAid, in effect, that he was not
25X1 accepting the BCE's Judgement about the difficulty of developing a
plon end that he vented the DCE to come beck by 22 October with
whet he sold he could mot give by 22 Ma i.e., a detailed phmsed
plan for m community system. felt that there were three
alternative courses of act2on. T Rost fls to tell mgaRn 25
thmt WG comet come up with a phesed plmm wRth costs end bemefIts
the 4ther informetIom he wants by 22 October. The second oltermmtAve
As to tw mhemd and try to reopond a requested. Ho one appeaos to
hove confAftmce that the Job cam be dale properly by 22 October. Et
meons doing all of the thing. An Amex A to the =Vs response to
HSAM368 between maw and Th2% SaaAlleY WRIGM we will hove to stort to
write to get Th2 reply ready by 22 Octdber. 'felt that 25
thRs woluld be quit e umreollstic. The thiod olternet2ve would bo To
respond im generalities ogoRn os in the previous re.ponse, end to
soy again 'blot WQ hove mnmy thints to do before we can construct a
25X1 phmsed plmn. po2nted out that there is a notRon in
oma qumrters thot what Is EilgV being done by the And2vIduml mgencles
cam be done better on a eommunity bas2s. Many of the people who feel
thet way have alal OUGreT0ted motion of the degree of duplimmt2on mnd
Inefficiency. Nor do they fully appreciate the mead for emit atvnty
to do whmt it haz to do in au port of Ats awn miss2on. He felt that
the problem mow is to 2dentAfy in good foRth tho%e orees of common
e0fleeTTZ where community effort could reolly pay off end to preserve
The right of emeh agency to do for itself whit At feels At must do to
DIVE2QT Ats particuDo needs.
25
we'
J. 1 felt that At would bo unrealistic to
25X1 allow anyone Including HUB to define a system thot does not Include
the analysts without whom the so-celled wsystmay would be only a
processing mmchine. W2th the analyst includedD at begins to look like
a system.
25X1 k. pointed out that If plans, whIch had been
developed In pmst yeors by the ogencfles es m result of addressing
their own specific problems, hid been implemented rmther then being
41lowed to die, wa would be much further ahead then WG ore t*Iloy,
25X1 1. se2d he did not now SG2 how the AEC could
relate to the specific prOblem at hand0
said that the Secret Service !rts E great
m.
deml of IntelL1tgnoe now from the USEB ezencies mnd processes it An
their own wmy to mtisfy thaIr needs. He felt That the White House
prebmbly does not understand how mach interface there its already between
ogencies.
25X1
25X1 isa. I
comments abovd.
agree.. essentially with
He said that each agency hos its own standards of
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accuracy, timellness0 etc., mnd felt that the louver the systaAm?
the wemkorlts accuracy and responsiveness would be.
25X1 felt that while all of the agencios
may be looking at their van peculiar po441ems ms they understood
them, they mmy, in foot, he level bo%s who is making the
deons end telling the what Their systems should be like. He
speculated thmt perhaps the real J-2 function is nowet the White
House level.
p. The Chmiamem expressed appreciation foe the comments
ove and felt also that @my system which Is proposed must be based
on the needs of the analysts for support.
&
m. The Chairman indicAted that the COOS ammagement
paper will prdbably be signed by the OCE very shortly and m copy will
be sent to each member, ENoteg Copy wee sent to emch member en
B June]. He said that s A result of this p per he wants to develop
m very close reLitionship with the COM wnager when he As appointed
by NSA.
25X1 b.
yet.
25X1
stated that NSA h
s not selected the manager
inquired regarding the relationship between
the CONS :Lager and the EHC. The Chairmln stated that this relation-
ship would be primrily through him ;Is the representative of the BCE
and Chairman of the EHC, .,nd through a COOS Evaluation Panel and a
WENS File P nel which will be established within .tw IHC structure.
d. The Chairman discussed the need of the EHC for
comprehensive briefing on COOS. Et was a eed that such briefing
should be scheduled for e rly in August.
5. g_.2.oS,....a_allSEBFile&ProrannPCS.
reported that the 1 %ay catalogs had been extracted from the FPCS
data base and a 1 July agstribution Is pllned. He reported that
the CEA inputs were received too late to be included in their proper
sequence In the index catalogs but will appear In addenda thereto.
He said th t DEA had found that the large size of some of the catalogs
and the relatively small number of changes being sent in had made
quarterly publication of the FPCS unrealistic. He suggested p lication
t six-month intervals as of I May and 1 November. The members agreed
25X1 to this public tion frequency. I 'pointed out that the quarterly
public tion schedule was approved by USED which also c lied for a
:1
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comprehensive evaluation after one year of operation. It was agreed
that a nete should be sent to USIB informing them of the change to a
eemi-annual schedule.
6. tshooRNSAIdurigorksofComi. reported 25
that NSA is now formulating detailed pl ns and schedules with the
nt mas of participants, etc., for the subject workshop. He requested
all wh had not done eo to furnish the names of suggested discussion
leaders, particip nts, and additional topics to be covered as requested
at the last EHC meeting. The Chairman stated that he planned to attend
at least the first day 4nd probably the last and hoped that all EHC
members will also ttend these general sessions. lreminded 25
the members of the limitation on full-time pPrticipants to 50 persons.
7. SecuritmelleIefAnge The Chairman felt that all ICHC members
25xishould have a briefing from en NSA consultant, regarding
the security problems related to machine processing and transmission of
data cononining sensitive information. Et was agreed that such a briefing
would be arranged for either Mondey, 15 July, or Thursday, 18 July, If
possible. An attempt will be made to get a larger room so that others
may also attend.
8. DIA Information Science Center. The Chairman reviewed DEA's
year-long efforts to get approval: of a GS-17 slot for the director of
the Information Science Center. This has finally been disapproved and
GS-16 and two GS-152s have been epproved. He suggested th t nominations
of qualified a a tr s for these jobs be furnished 1 He 25
25X1 requested to set up a briefing for the IHC on the Center and
the courses iug planned. He indicated that the Center will look to
this committee for guidance.
9. p_gRox9!qRg_Ag!irlq!_IE_IElmmsl.
25X1 a0 stated that it would be very expensive to
provide the intormation requested for the upcoming training report.
He felt that we should examine the requirement for some of the information
called for and perhaps eliminate some of it. He felt that in this way
the cost of providing what is necessam could be reduced by at least an
order of magnitude. After much discussion it wlis agreed to postpone.
any further action until after the Subcommittee on Education and Training
is organized and has had time to review what Is required for the next
training report.
10. Information Processing Standards Tech Memo. The following
is extracted from the March 1968 issue of the EPS Tech Memo prepared
by the Center for Computee Sciences and Technology of the Nation 1
Bureau of Standrds:
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NAMENG ENF TECN FOR X TaCH Fen
Tho%e ectiv ly involved in Federal ADP programs qualify to P202ava
ZPS Tech, Memo. If you are Interested an receivang future assuas
of S TtCH MSVO, please fonlard mailing Information as follows --
NAM MENU'
TETX3 (11 OR ANEZATEON WET MIER & &MET
MEM& UIEDENG CETI!, STkaa, ZEN' CCDS
Pleaeg limit information to 25 char:cters per line; we must have
yosoZip Code; omit ra?cs and commas. Mail to:
A
ENFORMRTION P MESSING STANDArimS UCH M3MD
Room B-264 Enstrumentation Building
Center for Computer Sciences and Technology
National BUM= of Standards
Washington, D. C. 20234
Executive Secretary
Att,Achment:
Potential Areas of Emprovement
SCRT
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Irs,Q2hf
0
ENC-H-3
&ttochmont
L. ve ability to) deliver potentiaTly oigneont info in form
weft/ aTT enploitation.
mipiro
2. Develop additional toolo for imformang molyoto of Uzot info
onlato att wheoe.
3. Develop
oitt a0 for captioring oemilto of IndividmoL anolypio
of even oepoot co information.
4. X
ve md hoc reoponoe capmbility foam mmtommted Info ref oyatemo.
5. Develop otandord ite liot.
6. Develop contont control code mnd implement Ito ume mt pUblArolheoa
pointo.
70 atmaldomlise Rtam deociption eLsmento aind hmplemenT woe.
O. Edentify mnd publish list of codin to ahoNing 'Aida
elementm W2 coded by emch tool mnd by uham.
9. Develop common llmt of info elemento from prement Mem.
10. Develop otainderd Info element Identlficmtiono mnd otmot wain
he in report oerleo halving gremtemt town.
U. Develop otondatrd inotmllmtion deocolption formmt for me
throughout community.
Promote development of standmrd photo otoom e mnd retrievol
system and formats.
13. Reduce multiple ooreening of item mt mmny pointo In community.
lk. Reduce dupe proceming of foreign pubo;cmpture all pertinent
info from fswei,sc pUbo. Make it avmilmble to en lye= --
Promoe foreign pWx3 ref center.
15. Complete identificmtion mnd definition of intelligence
commmnity in term of =go. nd oyotems to facilitate Info
Procesming, communication mnd research.
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gPeeM2mt236n og E.Y. problem in &Rada specific terms that
sunlied researPh 2EZ be directed toward the real mnd
probaemio.
17. Scocaraing aritGrie clt hnndrado of ,,ainto in community not
doamsne&
og doaummtatien on indenIns cad filaugcriterip
'-G,S_MTEMQ@ fe?oiLit5leo.
Le. En oloence of Q11eQE,--01V-; divioion co Intel yroduction oeoponsibilityp
is ae zoLegne to alloTte info pam2cosing betuam mgamies or
cmpon=to.
20. Iac2k of ability to test awertiono ouch OD cable reporting io
oeldom followed by Mod copy.
21. Feasibil2ty of nsiag opacial common proEFcmming lmnguage
for, Info
22. Specificction of variety of file conversion conditionz to
emble feaolble techniqueo to be devised.
23. Develop effective wEy To integrate note of oy3toms yeT leove
them orgatnimationolly separate.
24. Specinl survey and analysis of pacific problem areas anch
gs archivingo transliteration syatems, etc.
25. evelop community reqmirements (and specific3tions for specific
31 0P0 techniques.
25. Development, testing, recommend tion and monitoring of Techniques.
27. Systems information library.
28. Community-oriented tehenical and operational feesibility review
of E.P. RgO proposals end system chmges.
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