COMMITTEE ON DOCUMENTATION MINUTES OF ONE-HUNDRED-FIRST MEETING, 3 APRIL 1968

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B00314A000300070010-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 16, 2016
• Document Release Date: December 21, 2004
• Sequence Number: 10
• Publication Date: April 18, 1968
• Content Type: MIN

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CODXB-M-101
18 April 1968
UNITED STATES ENTELLEGENCE BOARD
COMMITTEE ON DOCUMENTRTION
mtesofOne4Wndred-Ff_stMeetiMign3ArL11968
ers or, e resentatives Present
Chairman
DEA
CIA
NSA
State
Army
Navy
Air Force -
F3X
AEC
Secretary -
Others Pres]ert
DIA
CY.A
DDRAE
NSA
NSF
CSS
1.Arol_i_ra)_a_.ofMint.. Minutes of Meeting 100 (CODIB-M-1000
21 March 1968) were .pproved subject to changes proposed by
as in Attachment 1 hereto.
2. Report of COMB Panel on. Files for Use in COINS (WM-D-113/4,9
8 March 1968). (Discussion continued from previous meeting).
GROUP I
Excluded from automatic
down: rading and
declassification
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25X1 a. Chairman of the COINS Ev luation Panel,
was asked at the previous meeting to report on whether the files
recommended by the Panel on Files for Ue in COINS would permit
satisfactory evaluation of the Experiment. I 'submitted -
a written reply which 1144 been approved by the Evaluation Panel (See
Attachment 2) together with two short papers for background (See
25X1 Attachments 3 & 4) Tote: informed the Secretary that
subsequent to this meeting Attachments 3 & 4 were also approved by
the Evaluation Panel]. Representatives present were asked by the
Chairman if they had any comments on the statement of the Evaluation
Panel.
25X1 b. said DEA feels that the evaluation would
not be very realistic unless it includes all of the files In the
COXNS system and that he interprets the statement by The Evaluation
Panel as being in agreement,.
c, Gen. Taylor said he did not interpret the statement
in quite the same manner Evaluation of hardWare and software.
sub-systems, i.e., teehnical evaluation, would haVe to consider all
of the activity in the system. However, an analyst/user evaluation
could be restricted to a smaller set of files which would be the
,cnitziill.edi6iNition of the Experiment. This should be confined to the.
files recommended by CODEBb He understands that the Evaluation Panel
feels thet we should be a little flexible on, the exact files to be
included in the controlled portion Of the experiment until we get
Closer to starting time. He agreed with that concept. If there are.
25X1 other files thatl land the Evaluation Panel thinks should
be in the controlled experiment, there must be enough flexibility to
make the change. He felt that the Panel On CORNS Files had produced
what was wanted, i0e, a recommended set of ten files. These may
change and the selection criteria may change, but he did not Want to
.run an experiment on what appears to be p broad proliferation of files,
the value of which is questionable.
25X1 d0 wondered whether it might not be necessary
to remove some files from the system in order to conduct properly a
controlled experiment. Gen, Taylor indicated that this would be
reqdired only if the switch'becomes seriously overloaded. In Such a
case the files removed would not be those Which are In the controlled
experiment.
25X1
e. said he had no quarrel with the statement of
the Evaluation Penell He felt that it would be premature to decide
firmly now exactly which files will be in the formal test.
f. Other representatives present had no comment on the
Evaluation Panel's statement.
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25X1 g0 asked whether the ev luation procedures
developed for the COENS Experiment could be used to evaluate other
files which may be inthe WENS system but not a part sf the Experi-
ment, i.e., files used primarily or entirely by the sponsoring agency.
He felt that the usefulness of such files should be evaluated and
perhaps by the same procedure and system used to evaluate the official
COINS files. The Chairown felt this was a good suggestion and
25X1 reduested to. look into this question and also include
NPEC files even though WPM is not ready to go on-line yet because
of security problems.
25X1
h. The Chairman asked whether he wished t
amplify the statement included In the minutes of the previous meetin
rel tiva to the capability of the switch, j 'deferred to
who said that the switch (XIIM 7740) can keep track of
sdch-things as: who queries which file; the time, time out, and
length f time elapsed before response leaVes the switch; distribution
of queries 'ever time (by person; by agency; by file, etc.); and
peri die summaries as desired or necessary. He indicated that right -
now DEA pr.grammers were engaged in re-progr mming the switch for new
equiptent and This Is the best time to determine what the switch
sh uld record in the logs, whet questions will be asked and what hind
of answers are wanted, Kt was noted that Is on the
Evaluation Panel.
25X1 2. stated that it would be very useful to
the Evaluation Panel if they knew whet kinds of decisions would be
made b sed 4n the results of the evaluation and approximately when the
decisions would be mades
J. The Chairman indicted th t we should have a better feel
25X1 for the answers ft\ questions in a month or so. He
thanked I.r her contribution and thwt of the Panel and
I f) ib
directed that their written statements be att ched to these minutes.
(see Attachm2nts 2v30 4).
25X1 k0 inquired whether NSA would put Its own
iillitary Air Transport File in COENS in place of the DEA file. Hr.
25X1 'reported that NBA is developing a new improved file which it
would like to put an the CN S Experiment as a replacement for the
DEA file and will try to have it ready about Oetober 1958. He felt
that th DEA file has EZTZ detail than is necessary for current use
L The Chairman felt that Rt would be appropriate to
replace a file with a better one but That, If possible, the present MA
file should be kept in COENS until an improved file is availa'Aleo
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said that all iteiai In the DEA file comes from NSA and
that DIA could not maintain it unless A continues to provide The
input data0 said that NSA prefers to expend its effort on
building the new improved file rather than on upkeep of the present
file. He indicated that with CCM encouragement the new file should
be reedy by this October.
m. The Chairman encourafrd NSA to proceed as rapidly as
possible on the new file so that it could be Included in the expeelment
ASAP. He further indicated that unless some a ncy has definite
requirements for the present DIA file, it could not be included in the
controlled Experiment after NSA inputs cease.
n. During the discussion it was concluded that the test,
analysis and evaluation phase of the Experiment would commence on
1 July 1969 nd continue for one year.
3. Draft Reeort - Information Science Trainin
Personnel iCODBD113 5.8, Draft dated 28 March 1968).
for Xntelli ence
25X1 a0 reviewed the few changes in subject report
that had been requested by members or had been found necessary by the
support Steff. These were all approved except for one (change regarding
C figure. (This was resolved with I issequent to the
meeting and the revised report has nowbeen published by USEB as
USEB- -39.7/28, 4 April 1968.
25X1 b0 inquired regarding the delay in the st rt
of courses at The DXS Nntormation Science Center?
out that the delay was due to slippage In acquirin personnel0 He
said that 22 sl ts have been approved in the FY69 budget but there has
been difficulty in translating these slots into specific grades. Only
the Deputy Direct r of the Information Science Center nd a secretary
have been hired so far. He indicated that there was no difficulty with
rites et te acquisition of space or equipment.
pointed
25X1 c. --------- linquired whether it was the intention to
prepare a training eeport on a regular periodic cycle. He felt that
better response by the agencies could be tiven if they had Care time
in which to prepare.
d. The Chairman responded that he uould like to see such
a report issued at least annually. It was then egreed That fu
reports should cover fiscal years which would also include ecedemic
rs. Ht.wa also agr-eed that the next issue should ewer the
period I duly L967 to 1 Okay 196S. The Chairmen then asked
to review this study, the problems encountered in its preparation, the
to re
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methodology empl yed, talk with appropriate people in the various
agencies to find out what additional factors should be incorporated,
nd gat a package to ether that would serve es the basis for
eollecting The infoemation far the next report.
.e.I th
said et the FBI would like to participate in
the nett repori;;;;;;
they CM now training prOsTeMYMV3 and compute
operators.
f.I Ifelt thet one element mot ineRuded in the present
report was an n cation or measure of the quality of train (e., ernealeGel.
He also felt that cam should, continue to exert pressure to get the
proper training in quality as well as quantity and to gat the proper
grade structure f r trained ,ople in the information science fReRd.
g. The Ch irman indicated that he would like the next issue
of the report et Include If possible, some evaluation of trainin in
terms of what It h s done for the agencies,
h. drew attention to the Long time-lag (about
two years) between n w developments in the information science field
and their incorpor tion Into university treining courses. The Chairman
indicated that if he gets an opportunity, he will point this out to
of the PM B Communicati ns Panel in the hope that he might
be able to influencessome of the directors of the universities which
offer courses In information science.
25X1 I Ipothted out that there was same disparity
between figures presented for DIA and the military departments, i.e.,
some include all intelligence personnel worldwide and others include
only those at the headquarters level. The Chairman asked
to Investigate the question of how deep to go within the services so
th t the next report can contein comparable figures for all of them,
if possible.
25X1
25X1
j0 pointed out that the figures given for State
include more than just OR but that there wts not sufficient time to
survey the entire Department. He referred to the difficulty of
isolating intelligence functions from other foreign aff.dos functions
at Sttte. The Chairman agreed that It would not be practical to
isolete the portions of State th t have purely intelligence functions
and f r that reason all of State should probably be included. Dr0
indic ted that for the next report he would attempt to survey
all of State.
4. Other Business.
a. CONS Semi-Annual Report. The Chairman stated that he
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wanted a failly complete report on CORNS by atibeut hS April so that
he could review it decide whethee to include it in the answer to
NSAM-368 on IL May 1968. He requested everyone involved in the
preparation of inputs to the CORNS report to ?overate fully in order
to meet this schedule.
. ? b. DCED 1/4. The Chairman announced that en the USEB
Agendp for 4 April was e discussion of The new MED 1/4 establishing
the Rntelligence Enformation Handling Committee End m stetement of
Objectives for the committee. [Note: Both rif theee were approved by
USEB gnd were than Issued as ettachments to USEB-0-71.2/1, 4 April ]L958.
When the new DCW 1/4 is printed, a copy will be distributed to each
meMber end alternate on the new committee].
c. Response to.NSAM-358. The Chairman announced that also
on the USB Zleenda for 4 April was a DrAft Response to NSAM-358. He
then explained in general the structure and content of the draft
reply0 rNote: on 4 April USRB concurred in general principle with
the Draft Response as circulated by UM-D-39.1./8, noting that the
intended to make SOM2 changes in form and language prior to sending
it to the President].
d. COOS Management0 Ln response to a query frail!
The Chairman indicated that The CORNS management structure was stiie
under discussion And That a new paper might be ready for WEB by 11, Aprile
[Note: on 11. April the DC E with the concurrence of USEB signed a state-
ment on the general arrangements under which the CORNS experiment will
be conducted. This was than issued as an attachment to USX -D-39.1/9,
11 April 1968].
5. 5N2gIfselseAreM. As noted in pare 4 b0 above, the new DC
1/4, terminating COMB and establishing the Entehlivnce Rnformation
Handling Committee (EHC), was approved on 4 April. Therefore, this
is the hest paper to be issued under a COMB designation. Recipients
of COMB Issuances who do not wish to receive isou nees of the XHC
should notify the Support Staff (Code 143-5618) without delay.
IACMELQIVU bcAns.flo_s7
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