REQUEST FOR APPROVAL OF MATERIALS HANDLING STUDY, WITH PLANNING RESEARCH CORPORATION FOR(SANITIZED) FROM FY-1967 FUNDS

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B00873A001800010025-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 28, 2016
• Document Release Date: September 13, 2012
• Sequence Number: 25
• Content Type: MEMO

Declassified in Part- Sanitized Copy Approved forRelease2012/09/14 : CIA-RDP79B00873A001800010025-8
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NPIC/D -72 -67
MEMORANDUM FOR: Deputy Director for Central Intelligence
THROUGH: Executive Director-Comptroller
THROUGH: Director, Office of Planning, Programming
and Budgeting
THROUGH: Deputy Director for Intelligence
SUBJECT: Request for Approval of Materials Handling Study,
with Planning Research Corporation for
from FY-1967 Funds
REFERENCE: Chief, Administrative Staff, 0/DDI Memorandum dated
4 February 1964 an: "Approval of R&D Activities."
1. This Materials Handling Study is a 15-month effort to investigate
and recommend more effective and economical methods and procedures for
moving film and collateral documents within NPIC.
2. Az the input of film to RPIC has increased from approximately
530,000 feet in 1955 to 4 million feet at present, the film files end
411 collateral reference materials have increased proportionately. There
are now over 50,000 cans of film and more than 2 million pieces of
support documentation on file in the Center. Over 24,000 square feet
of storage space is required for the film storage alone. The entire
Collateral Support Division of 140 people is engaged in collecting,
organizing, analyzing, and retrieving reference documents, and
approximately 25 persons in the Production Services Division are required
to maintain and move the roll film files. In addition, nearly every
member of both the operational and support components in the Center
devotes pert of his time to selecting, ordering, waiting for, and
using these materials.
3. Because of the pervasiveness of the material handling
activities, the number of persons involved, and the rapidity with
which these files end their use have twovt4 the Center has become
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SUBJECT: Request for Approval of Materials Handlin Study
with Planning Research Corporation for
from FY-1967 Funds
encumbered by overcrowded filing facilities, overburdened support
personnel, end under-utilization of its analysts and technicians
because of time lost searching out end retrieving specific filed .
items. The dimensions of these activities are such that on increased
efficiency of even one percent would save thousands of dollars per
year.
4. Although Center personnel have exerted great efforts to keep
ahead of this problem, it has become apparent that the enormity and
the diffuse nature of the activities involved demand extensive and
specialized expertise not obtainable within the-Center. Consequently,
16 companies were solicited for bids on a Materials Handling Study.
Seven proposals were actually received, and the Planning Research
Corporation was chosen as prospective contractor after a eompetitive
evaluation by representatives from the Technical Development Staff,
the Collateral Support Division, the Production Services Division,
and the Information Processing Division.
5. The work to be performed in this study, which is explained
In detail in the attached proposal, will be divided into two main
efforts of 6 and 9 months respectively. The first period will allow
an exhaustive study of the problem, and the second will be devoted to
drawing up comprehensive reCommendations for systematic materials
handling procedures, techniques, and equipment. There gill be 5
progress evaluations evenly spaced through the study. These will
serve as go, no-go decision points, as well as allow for mid.course
directional refinements.
6. The study will concentrate on ghat have been identified as
the three main areas of concern: imagery use, film storage and
transportatton, and collateral material. Basically, the evaluation
of imagery use will be concerned with the most efficient means of
making available the multiple copies of film required for different
purposes and by different persons. This will require a scientific
analysts of the optimum number of copies, the best means to produce
theecopies, and their preferable form. The study of film storage
and transportation will weigh the relative advantages of various
means of distributing film throughout the building, as well as
Improved means of controlling and recording the location of film.
The third area, collateral material, will deal with the more than
2 million maps, charts, books, and miscellaneous reference documents
used as tools by the analyst. The contractor will aim toward
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SUBJECT: Request for Approval of Materials Handl Study
with Planning Research Corporation for
from FY-1967 Funds
combining these areas into a single system, but the very different
nature of the materials involved and the different parts of the
building in which they are located require that they initially be
analyzed individually.
T. I recommend that this project be approved for contract with
Planning Ranaarchorporat1on for a 15-month effort at a funding
level of
AMUR C. LUNDAHL
Director
National Photographic Interpretation Center
Attachments: a/s
APPROVED:
R. J. SMITH Date
Deputy Director for Intelligence
APPROVED:
Vice Admiral, U.S. Navy
Deputy Director for Central Intelligence
Distribution:
Original - NPIC/SS/LB (After approVal)
1 - DDCI
1 - Exec. Dir.-Compt.
1 - 0/PP&B
1 - DDI
2 - NPIC/ODir
1 - NPIC/TDS/DS
SECI?ET
Date
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R & D CATALOG FORM
TE
11 April 1967
I. PROJECT TITLE/CODE NAME
Material Handling Study
2. SHORT PROJECT DESCRIPTION
A study of material handling as it pertains to the
imagery exploitation process.
3. CONTRACTOR NAME
4. LOCATION OF CONTRACTOR
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Los Angeles, California Wash.,
5. CLASS OF CONTRACTOR
Applied Research
6. TYPE OF CONTRACT
7. FUNDS
8. REQUISITION NO.
9. BUDGET PROJECT NO.
NP-M-1-09017
FY 1966 $ None
FY 19 67
10. EFFECTIVE CONTRACT DATE
(Begin - end)
June 1967 - October 1968
11 SECURITY CLASS. 25X1
A.A. - Secret
T. - Unclassified
W. - Unclassified
FY 19 68
12. RESPONSIBLE DIRECTORATE/OFFICE/PROJECT OFFICER TELEPHONE EXTENSION
DDI/NPIC/TDS
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13. REQUIREMENT/AUTHORITY
To solve the massive film, chart and reference materials handling and storage
problem in NPIC.'
14. TYPE OF WORK TO BE DONE
An investigative analysis of current methods and procedures of
mateiials handling (Phase I and II-FY-67) leading to the solution, development,
and/or modification of equipment, and implementation and installation of an
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15. TEGORIES OF EF ORT
MAJOR CATEGORY
Materials Handling
SUB-CATEGORIES
Data Handling
Data Management
Automatic Processing
16. END ITEM OR SERVICES FROM THIS CONTRACT/IMPROVEMENT OVER CURRENT SYSTEM. EQUIPMENT. ETC.
Reports covering: 1) Analysis of problem, 2) Recommended methods of solution,
3) Evaluation of alternates, 4) Detailed specifications for system components,
5) System implementation plan, 6) Installation of system components, 7) Personnel
training.
17. SUPPORTING OR RELATED CONTRACTS (Agency A Other)/COORDINATION (1) Aeronautical Chart and Infor-
mation Center - Intelligence Data Handling System, (2) U.S. Naval Oceanographic
Office-Data Handling System. Coordination has been effected with ORD, NPIC
internal components and the Intelligence Community through the Committee on
Photographic Exploitation (COPE).
18. DESCRIPTION OF INTELLIGENCE REQUIREMENT AND DETAILED TECHNICAL DESCRIPTION OF PROJECT (Continue on addi-
tional page if required)
The increasing photo reconnaissance activity and the resultant volume
of materials to be stored in NPIC necessitate the development and installatiLl_ of
an advanced storage and retrieval system. Particular emphasis will be placed on
automated material transport, photo storage and display, storage and retrieva...
of collateral data and reports, photo chip storage and retrieval map storage
and display, and target and mission plot storage and display.
APPROVED BY AND DATE
CE
DEPUTY DIRECTOR I
I DOC'
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FORM ew,e, ?CPC= I ,
Declassified in Part - Sanitized Copy Approved for Release 2012/09/14: CIA-RDP79B00873A00180001.0025-8