PROCEDURES FOR DIRECTORATE OF INTELLIGENCE MEMORANDA PRODUCED BY OFFICE OF CURRENT INTELLIGENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B01737A001000010010-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: October 3, 2001
• Sequence Number: 10
• Publication Date: May 13, 1966
• Content Type: REGULATION

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N 70-3
OCT NOTICE RECORDS AND CORRESPONDENCE
NO. 70-3 13 May 1966
PROCEDURES FOR DIRECTORATE OF INTELLIGENCE MEMORANDA
Recision: (1) OCT Notice No. 70-1~ dated 31 January 1963
(2) OCT Notice No. 70-10-2. dated 21 September
1. Directorate of Intelligence Memoranda prod fed by OCI serve a
variety of special purposes and consumers. Obsernce of the following
procedures is essential to adequate control and.p/oordination.
2< Notification: It is the responsib33 ity of the officer in OCI
initiating a memorandum, or of the first person in OCT receiving a request
for a eiorand'um., to see that the task ~d listed n the Memorandum Status
Report l) and that an OCI Notice of Special Paperk2) is filled out in
complete detail.
f
a. During office hours The Memorandum Status Report is pre-
pared specifically for th, /OCI by the secretary of the D/OCI. The
OCT Notice of Special Parer is also prepared in the office of the
D/OCI and passed to t e Memorandum Control officer (MCO) Presen-
,tation Staff'. who wiJ,Z notify appropriate personnel.
b. During o`'duty hours: From 1630 to 2230 Monday through
Friday, and from- 0700 on Saturday to 2230 on Sundays and holidays.,
the Senior Dutj Officer (SDO) will take whatever action is necessary
and will maiain the Memorandum Status Report.
;om 2230 to 0700 Sunday nights through Saturday mornings
the Night Editors serving as MCO (see duties in Para 6 below) will
be responsible for maintaining the Memorandum Status Reort. The
Night Editor will furnish the MCO, the office of the D/OCI and the
# Di9tem Officer, OCI., at opening of business a copy of the updated
3- Preparations: The normal steps in the preparation of a memo-
dum in OCT are:
a. the analyst will prepare a draft of the memo;
(1) Attachment A
(2) Attachment B
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b. at the same time he will initiate requests for appropriate
graphics., and simultaneously he will notify the MCO of any change
in deadline;
c. the analyst will coordinate the draft memo with other Agency
components as the subject requires;
d. the draft will be reviewed by the Area Production Assistant;
e. the edited draft will be given substantive review in the
office of D/OCI, and in O/DDI as appropriate;
f. final reading and preparation will be performed by the MCO
who will arrange for the typing., reproduction., proofing, and dis-
semination of the memorandum.
. Identification: The MCO (during duty hours), the SDO (from 1630
to 2230 daily and 0700 Saturdays to 2230 Sundays) and the Night Editor.,
serving as MCO (from 2230 to 0700 Sunday nights trough Saturday mornings).,
will be responsible for obtaining a control number (OCI Number for Secret
or below, TS Number for Top Secret., SC Number for Special Intelligence).
5. Distribution: Memoranda for "Lzmediate Distribution" will be
identified as such on the original OCT Notice of Special Paper and on the
Memorandum Status Report. Appropriate instructions and a dissemination
list must be furnished to the Dissem Officer/11 Staff (or to the SDO out-
side of normal duty hours) no later than the time the draft goes to Repro-
duction.
All other memoranda will be subject to preliminary dissemination.,
followed by release by the D/OCI witth appropriate dissemination instructions.
a. Preliminary Dissemination: At the opening of business each
day' the Night Editor acting as MCO will make a preliminary dissemi-~
nation of all completed memos as follows:
Copies 1 - 6 to DDI
7 -12 to D/OCI
13 -17 to the DDT Staff
18 -22 to O/D/OCI., and
23 -24 to the MCO
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b. Release: There will be no further distribution until the MCO
is so directed by D/OCI or DDIL At that time the MCO will obtain from
O/D/OCI and p ss. tom.. the Dissent Officer/II Staff the approved distri-
bution la.s-t(3) for elite subcabinet or routine dissemination. No
changes will be made in the approved distribution list without the
approval of O/D/OCI. The Dissem Officer/IT Staff., will refer requests
for additions to the initial distribution list to the MCOs who will
obtain O/D/OCI approval.
c. Data Sheett Copies of memoranda furnished in either pre-
liminary or regular dissemination to the DCI., the DDCI, the DDI.,
Executive Registry, and D/OCI will be accompanied by a Data Sheet(4)
filled out by the MCO., the Night Editor., or the SDO as appropriate'
indicating the requestor or initiator of the memo., the subject, and
the dissemination made. For preliminary dissems., the data sheet
should include the purpose for which the memo was requested' the
intended or recommended dissemination level, and a statement on the
relative importance (routine or critical) of the information con-
tained.
25X1 C
25X1 C
6. The MCO will be responsible for (a) maintaining appropriate cen-
tral files of all memoranda produced by OCT alone or OCT as a contributor
and coordinator; (b) ensuring that all who need to know are informed of
memoranda in preparation; (c) coordinating necessary graphics; (d) per-
forming the final editorial review; (e) assigning appropriate control
numbers to the memoranda.; (f) arranging for typing reproduction., and
profing;! g) ensuring that instructions for dissemination are conveyed
to Dissem Oi 'icer/II Staff; (h) obtaining clearance of selected memoranda
for release and (i) ensuring that the night
or weekend SDO and Night Editor are informed of memoranda for which they
will have responsibility.
25X1A
Director of Current Intelligence
(3) Attachments C through E., there are also CIA internal distribution lists
available.
(4) Attachment F
5 -3-
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