PROCEDURES FOR DIRECTORATE OF INTELLIGENCE MEMORANDA PRODUCED BY OFFICE OF CURRENT INTELLIGENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B01737A001000010013-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: October 3, 2001
• Sequence Number: 13
• Publication Date: August 8, 1966
• Content Type: REGULATION

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N 70-4
OCI NOTICE RECORDS AND CORRESPONDENCE
NO. 70-4 8 August 7'.966
PROCEDURES FOR DIRECTORATE OF INTELLIGENCE MEMORANDA
PRODUCED BY OFFICE OF CURRENT INTELLIGENCE
Recision: OCI Notice No. 70-3, dated 13 May 1966
1. Directorate of Intelligence Memoranda produced by OOI serve
a variety of special purposes and consumers. Observance of the
following procedures is essential to adequate control and coordina-
tion.
2. Notification: It is the responsibility of the officer in
OC7. initiating a memorandum, or the first person in OCI receiving
a, request for a memorandum, to see that the task is listed on the
Memorandum Status Report (A) and that an OCI Memo Control Form (B)
is filled out in complete detail. The Memo Control Form will serve
(1) as a memo initiation notice; (2) as a memo cover sheet for
preliminary and final dissemination, and as a.notice of relea.s-
ability
a. During office hours: The Memorandum Status Report is
prepared specifically for the D/OCI by the Secretary of the
D/OCI. The OCI Memo Control Form, containing information sup-
plied by the OCI initiator, is also prepared in the office of
the D/OCI, and passed to the Memorandum Control Officer (MCO),
Presentation Staff, who will notify appropriate personnel.
b. During off duty hours: From 1630 to 2230 Monday
through Friday, and from 0700 on Saturday to 2230 on Sundays
and holidays, the Senior Duty Officer (SD9) will take what-
ever action is necessary and will maintain the Memorandum
Status Report.
From 2230 to 0700 Sunday nights through Saturday
mornings, the Night Editor, serving as MCO (see duties in
para 6 below) will be responsible for maintaining the Memo-
randum Status Report. The Night Editor will furnish the MCO,
the Office of the D/OCI, the Dissem Officer, OCI, and other
designated recipients (C) at the opening of business a copy
of the updated Memorandum Status Report.
GROUP 1
Excluded from automatic
downgrading and
declassification
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OCI C 7OT RECORDS AND CORRESPONDENCE
8 August 1966
3. Preparation: The normal steps in the preparation of a
memorandum in OCI are:
a. The analyst will prepare a draft of the memo. Iii. every
case, the analyst will include an apprioriate summary and a
footnote indicating the coordination which has been completed.
b. At the same time he will initiate requests for appro-
priate graphics, and will notify the MCO of any resulting or
subsequent change in deadline.
C. The analyst will coordinate the draft memo with other
Agency components as the subject requires;
d. The draft will be reviewed by the Area Production
Assistant;
V
e. For the information of the D/OCI, the supervisor most
knowledgeable of the contents and circumstances of the memo-
randum will prepare a "talking paper" for the D/OCI's use in
briefing the DCI. (D) This is to be a capsule statement
indicating who requested or initiated the memorandum, why it
was prepared, its message, whether or not it merits the DCI's
attention, and any paragraphs of vital importance. The "talk-
ing paper" should also make a recommendation on the dissemina-
tion which should be given the memorandum.
f. The edited draft will be given substantive review in
the office of D/OCI, and in O/DDI as appropriate;
g. Final reading and preparation will be performed by the
MCO, who will arrange for the typing, reproduction, proofing,
and dissemination of the memorandum.
4. Identification: The MCO (during duty hours), the SDO (from
1630 to 2230 daily and 0700 Saturdays to 2230 Sundays), and the Night
Editor, serving as MCO (from 2230 to 0700 Sunday nights through Satur-
day mornings) will be responsible for obtaining a control number (OCI
Number for SECRET or below, TS Number for TOP SECRET, SC Number for
Special Intelligence, and TCS Number where appropriate).
5. Distribution: Any external dissemination of OCI memoranda
must be authorized by the signature of either the D/OCI, the DD/OCI,
or the Special Assistant to the D/OCI on the official dissemination
sheet.
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OCI NOTICE RECORDS AND CORRESPONDENCE
NO. 70-4 8 august 1966
Memoranda for immediate distribution will be identified as
such on the original OCI Memo Control Form and on'the Memorandum Status
Report. Appropriate instructions and a dissemination list must be
furnished to the Dissem Officer/Il Staff (or to the SDO outside of
normal duty hours) no later than the time the draft goes to Repro-
dubtion.
All other memoranda will be subject to preliminary dissem-
ination, followed by release by the D/OCI with appropriate dissem-
ination instructions.
a. Preliminary Dissemination: At the opening of business
each day the Night Editor acting as MCO will make a preliminary
dissemination of all completed memos as follows:
Copies 1 - 6 to DDI
7 -12 to D/OCI
13-17 to DDI Staff
18-22 to O/D/OCI
23-24 to MCO
12 Unnumbered to
b. Release for Dissemination: There will be no further
distribution until the MCO is so directed by the D/OCI, the
DD/OCI, or the Special Assistant to the D/OCI. At that time the
MCO will furnish the Dissem Officer/Il Staff the signed distri-
bution list (E/1-4) for elite, subcabinet, routine internal and
external, or routine internal CIA only. No changes will be made
in the distribution list without the approval of the O/D/OCI.
The Dissem Officer/Intelligence Information Staff will refer
requests for additions to the initial distribution list to the
MCO, who will obtain O/D/OCI approval.
c. Cover Sheet: Copies of memoranda furnished in either
preliminary or regular dissemination to the DCI, the DDCI, the
DDI, Executive Registry, and D/OCI will be accompanied by a
Memo Control Form (cover sheet), filled out by the MCO, the Night
Editor, or the SDO as appropriate. The cover sheet will indicate.
the requester or initiator of the memo, the subject, the purpose
of the memo, the dissemination recommended to the D/OCI in the
case of preliminary dissemination, and that authorized in the
case of final dissemination. Also attached to the D/OCI's copies
only will be the original of the "talking paper" referred to in
para 3.e. A record copy of this paper will be furnished the
MCO for the official file.
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OCI NOTICE RECORDS AND CORRESPONDENCE
NO. 70-4 8 August 1966
6. The MCO will be responsible for (a) maintaining appropriate
central files of all memoranda produced by OCI alone or OCI as a
contributor and coordinator; (b) ensuring that all who ri ed:to know are
infor.ed of,memordnl.a inpreparation; (c) coordinating necessary graphics;
(d) performing the final editorial review; (e) assigning appropriate con-
trol numbers to the memoranda; (f) arranging for typing, reproduction,
and proofing; (g) ensuring that instructions for dissemination are
obtained and conveyed to Dissem Officer II Staff; (h) obtaining instruc-
tions on release of memoranda and (i)
ensuring that the night or wee en and Night Editor are Informed
of memoranda for which they will have responsibility.
E. DREXEL GODFREY, JR.
Director of Current Intelligence
ATTACHMENTS: A through E (4)
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