PROCEDURES FOR DIRECTORATE OF INTELLIGENCE MEMORANDA PRODUCED BY OFFICE OF CURRENT INTELLIGENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B01737A001000010028-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: October 3, 2001
• Sequence Number: 28
• Publication Date: May 13, 1966
• Content Type: REGULATION

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NIGHT EDITOR FILE
25X1A
N 70-3
OCI NOTICE RECORDS AND CORRESPONDENCE
NO. 70-3 13 May 1966
Recision: (1) OCI Notice No. 70-1., dated 31 January 1963
(2) OCI Notice No. 70-10-2., dated 21 September 1962
1. Directorate of Intelligence Memoranda produced by OCI serve a
variety of special purposes and consumers. Observance of the following
procedures is essential to adequate control and coordination.
2. Notification: It is the responsibility of the officer in OCI
initiating a memorandum, or of the first person in OCI receiving a request
for a Terorandum' to see that the task is listed 9qn the Memorandum Status
Report l) and that an OCI Notice of Special Paper(2) is filled out in
complete detail.
a. During office hours: The Memorandum Status Report is pre-
pared specifically for the D/OCI by the secretary of the D/OCI. The
OC1 Notice of Special Paper is also prepared in the office of the
D/OCII and passed to the Memorandum Control officer (MCO), Presen-
tation Staff., who will notify appropriate personnel..
b,. During off duty hours: From 1630 to 2230 Monday through
Friday., and from 0700 on Saturday to 2230 on Sundays and holidays.,
the Senior Duty Officer (SDO) will take whatever action is necessary
and will maintain the Memorandum Status Report.
From 2230 to 0700 Sunday nights through Saturday mornings
the Night Editor., serving as MCO (see duties in para 6 below) wili
be responsible for maintaining the Memorandum Status Report. The
Night Editor will furnish the MCO the officeof the D/OCI and the
Dissem. Officer OCI., at opening of business a copy of the updated
Memorandum Sta us Report.
3. Preparations: The normal steps in the preparation of a memo-
randum in OC1 are:
a. the analyst will prepare a draft of the memo;
(1) Attachment A
(2) Attachment B
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b. at the same time he will initiate requests for appropriate
graphics and simultaneously he will notify the MCO of any change
in deadline;
c. the analyst will coordinate the draft memo with other Agency
components as the subject requires;
d. the draft will be reviewed by the Area Production Assistant;
e. the edited draft will be given substantive review in the
office of D/OCI, and in O/DDI as appropriate;
f. final reading and preparation will be performed by the MCO
who will arrange for the typing, reproduction, proofing, and dis-
semination of the memorandum.
1+. Identification: The MCO (during duty hours), the SDO (from 1630
to 2230 daily and 0700 Saturdays to 2230 Sundays) and the Night Editor,
serving as MCO (from 2230 to 0700 Sunday nights tcirough Saturday mornings),
will be responsible for obtaining a control number (0CI Number for Secret
or below, TS Number for Top Secret, SC Number for Special Intelligence).
5. Distribution: Memoranda for "Immediate Distribution" will be
identified as such on the original 0CI Notice of Special Paper and on the
!toe Memorandum Status Report. Appropriate instructions and a dissemination
list must be furnished to the Dissem Officer/II Staff (or to the SDO out-
side of normal duty hours) no later than the time the draft goes to Repro-
duction.
All other memoranda will be subject to preliminary dissemination,
followed by release by the D/0CI with appropriate dissemination instructions.
a. Preliminary Dissemination: At the opening of business each
day, the Night Editor acting as MCO will make a preliminary dissemi_
nation of all completed memos as follows:
Copies 1 - 6 to DDI
7 -12 to D/OCI
13 -17 to the DDI Staff
18 -22 to O/D/OCI, and
23 -24 to the MOO
re'AA-V AAJ_A_ W, 11
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b. Release: There will be no further distribution until the MCO
is so directed by D/OCI or DDI0 At that time the MCO will obtain from
O/D/OCI and p ss to the Dissem Officer/II Staff the approved distri-
bution list(3 for elite, subcabinet, or routine dissemination.
changes will be made in the approved distribution list without the
approval of 0/D/OCI. The Dissem Officer/II Staff, will refer requests
for additions to the initial distribution list to the MCO, who will
obtain 0/D/OCI approval.
c. Data Sheet; Copies of memoranda furnished in either pre-
liminary or regular dissemination to the DCI, the DDCI, the DDI,
Executive Registry, and D/OCI will be accompanied by a Data Sheet()
filled out by the MCO, the Night Editors or the SDO as appropriate,
indicating the requestor or initiator of the memo, the subject, and
the dissemination made. For preliminary dissems, the data sheet
should include the purpose for which the memo was requested, the
intended or recommended dissemination level, and a statement on the
relative importance (routine or critical) of the information con-
tained.
25X1 C
6. The MCO will be responsible for (a) maintaining appropriate cen-
tral files of all memoranda produced by 0CI alone or OCI as a contributor
and coordinator; (b) ensuring that all who need to know are informed of
memoranda in preparation; (c) coordinating necessary graphics; (d) per-
forming the final editorial review; (e) assigning appropriate control
numbers to'the memoranda, (f) arranging for typing, reproduction, and
protfing; g) ensuring that instructions for dissemination are conveyed
to Dissem O`'?cer II Staff; (h) obtaining clearance of selected memoranda
for release and (i) ensuring that the night
or weekend SDO and Night Editor are . frorme of memoranda for which they
will have responsibility.
25X1A
E. DREG GODFREY JR.
Director of Current Ir elligence
Distribution C
(3) Attachments C through E; there are also CIA internal distribution lists
available.
(.) Attachment F
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