PROCEDURES FOR DDI PUBLICATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B01737A001000010029-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: October 3, 2001
• Sequence Number: 29
• Publication Date: November 10, 1965
• Content Type: REQ

Approved For ReleagDQ17T1190CI A~RDP'7JB01737A001000010029-9
PROCEDURES FOR DDI PUBLICATIONS
The Central Intelligence Bulletin (CIB)
1. There is an established format for the CIB.
Every afternoon at 3:15 the CIB Panel--representa-
tives of CIA, DIA, and State--meets to comment on
proposed articles. The approved articles reflect the
coordinated views of the agencies. These CIB Panel
articles will have been typed on mats by the time
you report for duty at 10:30 p.m.
Articles prepared after the panel meeting
are preceded by an asterisk (*) to indicate that
they are not coordinated. If there is analytic in-
terpretation, the article is followed by a special
paragraph. The SDO has pretyped copies of this
paragraph which is fastened to the mat for reproduc-
tion to photograph.
* Because of the shortage of time for preparation of this item, the analytic
interpretation presented here has been produced by the Central Intelligence
Agency without the participation of the Bureau of Intelligence and Research,
Department of State or of the Defense Intelligence Agency, Department of Defense:
This paragraph has a special type face to
set it off and should be scotchtaped, not typed, on
the regular CIB mat. The SDO must approve the use
of this special paragraph.
2. Be sure the classification of each article
agrees with the highest classification of the sources.
Watch the State cables used as sources; they occa-
sionally have the LIMDIS (a dissemination control)
close to the address list and it may not easily or
readily be noted. When the gist of a brief for the
contents page is based on comint the codeword clas-
sification must be used, in parentheses, after the
gist and before the page designation.
pa r t i cu t a r the
"situation reports" generated on the overnight--mu-s't
have the classification of each,_,paragraph 'fir-ked in
the margin, -and also 'the `specific No Foreign Dissem
port io arly marked. I:f.the..2 a y X has noT-d-one
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Intelligence Memoranda
1. Intelligence memoranda L___ ,
25X1A
~,, _. .....,~ %lul, t -u.i d=icer U\ rs .
Frequently a memo is not full
y proc-
esses during the day and is given to the early even-
ing shift for typing. These memos usually have been
very carefully edited and reviewed. The principal
tasks for the night editor are to proofread the mats,
assure that a map is available if needed, prepare the
appropriate cover, write the requisition. order,
and fill in an information sheet
for the DDI, D/OCI, DDI staff, D/OCI staff, and memo
control.
2. Memos follow an established format explained
under tab headings "Procedures for DDI Memos" and "Memo
Format."
3. Every paragraph after the summary (unnumbered)
is numbered. The over-all classification is pre-
printed on the mats but specific controls such as NFD,
BUO, or NDA have to be typed on.
4. Covers: There is a variety of covers match-
ing the levelsof classifications.
The variables on a memo cover are , date,
control number, title, and classifications. Forms pre-
printed in black ink duplicate a cover text with only
the variables to be typed in. ---- - xec-u;tIve
tr" " 'J` (See cover and memo samples in
style book.)
5. Cover changes: If two offices jointly pro-
duce a memo, botY names go in the footnote on the first
page.
9- 45 = .::has ,to -be --blocked
of t with ..c.a n . ta,pe.? c ..the coy-er. recto-
rates cooperate on a memo, block out Directorate of
Intelligence and Office of Current Intelligence on the
cover. Retype in capitals both Directorates so they
will have the same size face.
6. Dissemination Directions: Complete in.struc-
tions are included or preliminary and regular dissem
under tab-heading "Memo Data Sheet, Memo Status Report,
Memo Dissem."
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7. Memo information cover sheets: Follow in-
struction in paragraph the has already
prepared this information sheet (and dissemination
list) she will leave a note. The memo draft usually
has a notation. that the memo was self-initiated, and
would have specific instructions if it was not.
Situation Reports
1. Situation reports are intelligence memoranda
on trouble spots and are produced as frequently as
developments demand. The SitReps are typed on mats
with preprinted classification.
2. When the analyst turns in his draft of a
situation report, be sure the classification is clearly
indicated (also find out if any portions of the SitRep
are for CIA internal use only). The Ops Center has a
list of the agencies which receive the SitReps by wire;
Communications has to know the classification in order
to transmit by the proper channels. If any portion of
the SitRep is for CIA internal use only, that portion
should be typed and printed separately as an. addendum
to that issue.
3. Format: Situation reports are intelligence
memoranda. Tie heading style for memos is followed:
classification, control number, Central Intelligence
Agency, Directorate of Intelligence, date, Intelligence
Memorandum, title, and numbered paragraphs. The per-
son. in charge of the Task Force writing the situation
reports will have decided during the day whether a map
should accompany the SitRep. If so, the maps should
have been printed (usually when CIB maps are printed).
This aspect will have to be checked nightly. If no
map is planned but the copy indicates one is needed,
the night editor must advise the SDO who will make the
decision of having a map printed, if time permits.
4. Deadlines: The draft, for example, for an
0600 SitRep should be received by 0545 so a copy may
be made, sent to Communications and received in the
White House soon after 0600.
Weekly Reports--The Situation. in South Vietnam
See tab marked Vietnam Weekly. This publication
.was once processed Wednesday evenings, but now is edited
during business hours, and typed and proofed by the
night staff. Sections II and III are printed over the
weekend. Section I is not typed until Sunday night to
permit updating.
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Night Journal
The night journal is written by the SDO and is
usually checked over by the night editor for any
errors, both on the draft copy and also on the mats.
The production schedule for the night journal varies
with each SDO and depends also on the volume of ma-
terial he has to submit. Night editor should see to
it that the Repro Requisition is filled out to in-
dicate that Registry needs copies 1-183 and Ops Center
copies 184-223. Also fill in date and number of orig-
inals. Partially completed Requisitions for this
purpose are on. the shelf in the typists' room. (See
sample under "Misc. Advice for Night Editor.") Night Editor
is authorized to leave at 0700.
Dissemination
The night editor is not responsible for over-
seeing the dissemination. Of publications, but he is
responsible for ensuring that any publication intended
for pickup by the early courier is taken. Specific
directions are usually left when such an arrangement
is planned. There is a courier pick up box in the
Ops Center, and the couriers check it when they come
in about 5-5:15 a.m.
The day dissemination staff (registry), comes in
about 7:00 a.m. It is a good idea to make a list of
memos if they are scheduled for dissemination at OOB
and leave it or give it to registry personnel. This
will be additional insurance that no mistakes are
made. The current practice, however, is that memos
receive a preliminary distribution to DDI, D/OCI for
an early morning staff meeting at which time the type
of dissemination is authorized.
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