DRAFT REGULATION ON OFFICIAL RECEPTION AND REPRESENTATION EXPENSES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00473A000300060037-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 33
• Document Creation Date: December 12, 2016
• Document Release Date: November 19, 2001
• Sequence Number: 37
• Publication Date: February 9, 1977
• Content Type: MF

11 .,_:...:5ive
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9 February 1977
MEMORANDUM FOR: See Distribution
SUBJECT: Draft Regulation on Official Reception and
Representation Expenses
DD/A Registry
1. Attached at Tab A is a draft of a proposed regulation to
govern the expenditure of appropriated funds for official entertain-
ment. The line item.in the Agency's budget which identified the
need for and secured the approval of these expenditures states:
Resources required for the Office of the Director support
those activities under his direct control and provide not more
than $16 thousand for official reception and representation
expenses, including the expenses of cooperating US Government
officials and private US citizens at meetings concerned with
the official functions of the Central Intelligence Agency.
2. The Agency's current policy on this subject is contained
in a memorandum from the DCI dated 17 May 1976 (Tab B). The
proposed regulation would make the following changes:
a. Prohibition of the expenditure of appropriated funds
for functions or activities attended solely by Agency personnel.
b. Provision of authority for the expenditure of
appropriated funds in the field on behalf of named categories
of US citizens.
c. Provision of authority for the payment of expenses
of Agency personnel who attend authorized functions or activities.
d. Establishment of criteria by which the authorization
of expenditures is to be judged by senior Agency officials.
3. The attached draft has been discussed informally with the
DDA and has been approved in principle by the A/DCI. Your coimlent
and/or concurrence is requested by 16 February.
STATINTL
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SUBJECT: Draft Regulation on Official Reception and Representation
Expenses
DDA
DDO
DDT
DT[)S&T
D/DCI/NI
Comptroller
General Counsel
Legislative Counsel
Inspector General
.Asst/DCI (Mr. Falkiewicz)
Executive Secretary
D/EEO
AO/DCI
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25X1A
STATINTL
OFFICIAL RECEPTION AND REPRESENTATION EXPENSES
A. Purr ose
This regulation prescribes criteria and procedures for the payment
of Official Reception and Representation Expenses incurred by the Office
of the Director of Central Intelligence and components under his control,
including expenses of cooperating U.S. Government officials and private
U.S. citizens at meetings concerned with the official functions of
the Central Intelligence Agency. It does not cover operational enter-
tainment in the United States or overseas which is authorized by
B. Definitions
1. Official Reception and Representation Expenses -- Direct costs
incurred to extend courtesies and amenities to designated officials and
persons who can aid or facilitate accomplishment of the DCI's duties
and responsibilities.
2. Courtesies and Amenities -- Activities which manifest respect
and consideration and are conducive to comfort, convenience and
the establishment of personal relat;i_onsh:ps; they include, but are
not limited to, receptions, breakfasts, luncheons and dinners.
3. Senior Agency Officials --- The DCI, DDCI, Deputy to the
Director for National Intelligence, Deputy and Associate Deputy Directors
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for Operations, Administration, Intelligence and Science and Technology,
heads of independent. offices, the A/DCI (Media), and those Chiefs of
Station designated by the Director of Central Intelligence.
4. Designated Officials and Persons --
a. Foreign Officials or foreign private citizens determined
by a senior Agency official to be entitled to the extension of
courtesies and amenities.
b. U.S. Government.Officials -- Civilian officials at an
executive pay level or in CS Grade 17 or above or equivalent grade
or position, military officers of equivalent rank or position,
Members of Congress and Staff Directors of Congressional
coamiittees or subcommittees.
c. State and Local Government Officials and U.S. Private
Citizens, including members of the news media, determined by a
senior Agency official to be entitled to the extension of
courtesies and amenities.
5. Host -- The Agency official present who extends the courtesies
and amenities to a designated official or person.
6. Sponsor -- The Agency official who requests and/or arranges
the extension of courtesies and amenities.
C. POLICY
It is the policy of the Director of Central Intelligence that the
expenditure of funds appropriated for official reception and representation
expenses is authorized on behalf of a designated official or person to
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provide an atmosphere through the extension of courtesies and amenities
that will further or facilitate accomplishment of the Director's duties
and responsibilities. The payment of expenses for functions and
activities on behalf' of a designated official and those in his or her
party, as well as Agency personnel invited to attend, is appropriate
and will be approved. by the Executive Secretary under the following
criteria:
1. The Activity or function must be authorized by a senior
Agency official.
2. At least one guest must be a designated official or
person.
3. The.primary :purpose of the Function or activity must be
to establish or promote a relationship which will further or
facilitate accomplishment of-the'Director's duties and responsibilities'.
a. In this regard, payment is not authorized for any
`-expenses incurred in the conduct of routine business or
meetings except as expressly authorized in this paragraph.
Whether the conduct of business or meetings is routine
depends on its frequency, the reason for its occurance, and
the nature of the.business or subject matter discussed.
For example, regularly scheduled interagency meetings are
routine for purposes of this regulation while infrequent
meetings with Members of Congress or the Cabinet at CIA
Headquarters are not.
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b. If requested by a senior Agency official, the
payment of expenses is authorized for light refreshments,
such as non-alcoholic drinks and donuts, at interagency
meetings attended by a designated official or person, or
at retirement or awards ceremonies or special conferences
attended by primarily non-Agency personnel.
4. Payment is authorized for official representation and
reception expenses incurred in the field, subject to to conditions
outlined in this regulation, for functions or activities on behalf
of a designated official or person in categories B4(b) and. (c) only,,
Operational entertainment in the field will continue to be handled
under other authority (see Paragraph A).
5. The payment of expenses is not authorized for functions or
.`-activities attended solely by Agency employees or individuals whose
41
services are funded in whole or in part by the CIA or one of its
proprietaries, or for whose service CIA reimburses another Government
agency or private organization.
6. The authorization required by Cl and the determinations made
under B4(a) and (c), as required by C2, may not be delegated.
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D.. PROCEDURES.
1. Annually, as a part of the budget planning effort, each Deputy
Director and independent office head will provide the Administrative
Officer.of the DCI an estimate of the amount of money needed by his
organization in the budget year for the purposes set forth herein.
Any significant increases in the cost -incurred in the current year
will be fully explained. The consolidated Agency estimates will be
incorporated in the budget estimate of the O/DCI.
2. Upon receipt of the allotment from the Comptroller at the
beginning of each fiscal year, the AO/DCI will advise each Deputy
Director of his proportionate share of these funds for planning
purposes and will maintain records to account for the drawdown of
funds by Directorate or independent office during the year. AO/DCI
is authorized to reallocate these fiends among Directorates and
independent offices if actual expenditure rates deviate sufficiently
to justify such action.
3. Expenditures will be authorized and recorded in the following
a. All expenditures will be charged to a DCI FAN account
established for this purpose,
b. When a senior Agency official concludes that the
expenditure of Government funds is appropriate in accordance
with the criteria established in Section C, Policy, above,
5
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and the estimated cost exceeds $50.00, he will initiate
a request (form attached) forcertification of the
-availability of funds and approval.of the function through
the?AO/DCI (for certification.of availability of funds), to
the Executive Secretary, DCI, who is designated the single
senior officer delegated the authority to approve these
expenditures-on behalf of the DCI.
c. Functions or activities which meet the criteria
-prescribed in Section C, above, but whose estimated cost is
less than $50.0() do not require certification of the availability
of funds nor the Executive Secretary's advance approval.
d. In each instance the sponsor (who may or may not be
the host) of the function will assume responsibility for the
payment of the costs incurred. The sponsor may claim re-
inibursement by submitting Form 264 with the authorization
form attached to the AO/DCI or may request an advance by
submitting Form 281 with the authorization form attached
to the AO/DCI. Claims or advances for functions exceeding
$50.00 will be handled individually. Individual claims
for functions costing less than $50.00 may be submitted to the
A0/DCI collectively provided the total does not exceed $100.00,
4. The AO/DCI shall submit quarterly reports through the
Executive Secretariat to the DDCI on the expenditures authorized
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herein. Such Reports shall reflect expenditures by major component
and independent office at Headquarters and Foreign STATINTL
field stations. Such reports shall also reflect and explain any
deviations from the provisions of this regulation.
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MEMORANDUM FOR: Executive Secretary
THROUGH : Deputy Director,
Administrative Gl zcel , AJ 1
(if appropriate)
SUBJECT . Request for .Approval to Incur :penes
Under III.
1a Approval is requested to incur expenses allowed under
2. I believe the expenditure .of appropriated fluids is
? authorized under -IR - or the costs for (reception, )neals,
:ottee, on, tor mne purpose
3. Senior government officials present including their grade,
Other U.S. Government employees present will be:
itle and unit affiliation will be:
5, ..Non-U.S. Government officials present will be:
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6. I certify that the attendance of a designated official.
or facilitate accomplishment of the DCI's duties and responsibi2_zties c
or person has been requested and that the function will further
I certify the availability of funds in the, amount -indicated in
Paragraph 7.
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MEMIORANDUM FOR: See Distribution
George Bush
Director of Central Intelligence
SUBJECT official Reception and Representation
Expenses at Headquarters and. Domestic
Facilities
REFERENCE Memo for Multiple Adses. from DCI, dtd
1 April 1976; Subj: Official Reception
and Representation Expenses at Headquarter
1. In view of the authorization contained in the I'Y
1976 budget appropriation, the referent is rescinded. and
the following policy pertaining to the expenditure of U.Sw
Government funds for official reception .and representation
purposes at Headquarters and domestic facilities is
substituted therefor:
a. Appropriated funds may be used for
official reception and representation expenses.-
including the expenses of cooperating U.S.
Government officials at meetings concerned ww.i.th
the official functions of the Central Intelligence
Agency, Agency employees in attendance at such
meetings will noxrnall .2x ecpto may for meals
served to them. When a Deputy Director c ~:c rats ne.s
t iat this wound be inappropriate and that the
employees should he reimbursed for expenses incident
to their attendance, the reason therefor must. be
stated on the voucher.
b. A Deputy Director or Independent Office
Head is authorized to certify claims for reimburse-
ment of expenses incurred for official reception
and representation purposes and to submit these
claims (in the format attached) to the Executive
Secretary who is designated the single senior
official who may approve the vouchers for payment
or reimbursement. Since the burden should be a
limited one, these responsibilities rill be exer-
cised without further delegation.
ADMINISTRtWIVE - IN's (;1"AT 1115 O ;LY
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c. As a'general policy the payment of,
expenses incurred for reception and representa-
tion purposes at functions attended solely by
individuals whose services are fundeU~by the
Central Intelligence Agency; or by one of its
proprietary organizations or for whose services
the CIA reimburses another agency, will not be
authorized. There may, however, in the view of
a Deputy' Director or an Independent Office. Head,
be unusual circumstances justifying an exception.
Such an exception shall require the prior
approval of the Director.
d. Due to a specific: limitation on the
total amount of money authorized for "official
reception and representation expenses," funds
for these purposes are included in the O/DCI
bud' get and ali ' such expenditures will be costed
to the DCI Improst Fund.
2. The foregoing policy and procedures do not apply to
representation expenses incurred-at overseas field stations
for operational purposes involving non U.S. Government
employees. Existing authorities governing these hinds of
activities have not. been modified,.
3. Funds appropriated for the purpose of reception and
representation expenses are limited. It is expected that
Deputy Directors and Heads of Independent Offices will
scrutinize each. request to assure that the need for incurring
such an expense is justified. and that a benefit to the U.S.
Government is derived.
cito
George Bush
Attachments
A. Memorandum Format
B. Voucher Format
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Official Reception and Representation Expenses
A. Purpose
(add) "It does not cover operational entertainment, in this
country or overseas, conducted
B.4.b. U.S. Government Officials
I note under the heading "U.S. Government Officials"
there is included "and members of the news media". It would
seem to me the news media people more properly belong under
B.4.c., "State and Local Government Official and U.S. Private
Citizens."
C.l.
STATINT~
Should not the word approved be replaced by "authorized?"
C.3.b.
Can this not somehow be extended so at least we may
continue to serve coffee at such time as we have other
governmental groups in for one-day courses, seminars, etc.
I make reference to the one-day Foreign Service Officers Course
and the one-day DIA/JCS Course.
C.4.
If the recommended additional language under "A. Purpose"
is added then the last sentence of C.4. can be deleted.
Paragraph 6.
You have here perhaps the most knotty and involved
administrative issue. In lieu of having all the vouchers
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y4
and T&A s t?rom e ie now into ere nor e approval of
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the Executive Secretary, the system would seem to make so
much better sense if the Chiefs of Station were authorized,
under the strictures of paragraph B.4., to conduct the
official reception and representational activity. The vouchers
would then be normally processed and adherence to the
strictures could be normally enforced by the audit procedures.
In order to accomplish this, each Chief of Station probably
would have to be given a specific allotment but that is the
current situation today. In this connection you might make
reference to Headquarters Regulatio M
Ref: DDA 77-0464 - Note to DDA fr Asst to A/DCI dtd
26 Jan 77, Same Subject
STATINTL
STATINTL
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CENTRAL INTELLIGENCE AGENCYi
OFFICE OF TIIE DEPUTY DIRECTOR ( )J? ~7, - ~''+~
26 January 1977
NOTE FOR: DDA
1. Per your request. The draft
regulation is an attempt to establish a
self-executing system which does not
continually require exceptions by the DCI
or DDCI.
2. The A/DCI suggested that I send it
to the Comptroller and ask that he put it on
the EAG agenda. However, in light of the
EAG's crowded schedule and the current
uncertainty concerning the A/DCI's
availability, what would you think about
submission of the draft to the Regulations
Control Branch to start the coordination
process as an Agency regulation? ,-
Attachment
Draft Reg
STATINTL
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OFFICIAL RECEPTION AND REPRESENTATION EXPENSES
of Official Reception and Representation Expenses incurred. by the Off .cc
of the Director of Central Intelligence' and components under hi _s control,
including expenses of cooperating U.S. Government officials and priva-e
This regulation prescribes criteria and. procedures for the payment
A.. Purpose
U.S. citizens at meetings concerned with the official functions of
1. Official Reception and Representation Expenses -- Direct costs
incurred to extend courtesies and amenities to designated officials and
persons who can aid or facilitate accomplishment of the DCI's duties
the Central Intelligence Agency.
B. Definitions
2. Courtesies and Amenities -- Activities which manifest respect and.
and responsibilities.
consideration and are conducive to comfort, convenience and the
establishment of personal relationships; they include, but are not
for Operations, Administration, Intelligence and Science and Technology,
Director for National Intelligence, Deputy and Associate Deputy Directors
3. Senior Agency Officials -- The DCI, DDCI, Deputy and Associate
Deputy to the Director for the. Intelligence Commtmity, Deputy to the
limited to, receptions, breakfasts, luncheons and dinners.
heads of independent offices, and A/DCI (Media) .
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4. Designated Officials and Persons
a. Foreign. Officials or foreign private citizens determined.
executive pay level or in. CS Grade 17 or above or equivalent grade
b. U.S. Goverment Officials -?-- Civilian officials at an
courtesies and amenities.
Members of Congress and Staff Directors of Congressiona]
committees or Subcommittees (and menbers of the news media.
or position, military officers of equivalent rank or positz.cn,
State and Local Government Officials and U.S. Private
Citizens determined by a senior Agency official to be entitled.
to the extension of courtesies and amenities.
5. Host -- The Agency official present who exte;td_s the courtesies
and amenities to a designated official or person..
6. Sponsor _W The Agency official who requests and/or arranges the
expenditure of-funds, appropriated for official reception and representation
expenses is authorized on behalf of a designated official or person to
provide an atmosphere through the extension of courtesies and amenities
that will further or facilitate accomplishment of the Directors duties
and responsibilities. The payment of expenses for functions and
It is the policy of the Director of Central. Intelligence that the
extension of courtesies and amenities.
C. POLICY .
activities on behalf of a designated official and those in his or her.
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by a senior Agency'official to be entitled to the extension of
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and will be approved by the Executive Secretary under the following
party, as well as Agency personnel invited to attend, is appropriate
criteria:
1. The activity or function must be approved by a senior
Agency official.
2. At least one guest must be a designated official or
person.
3. The primary purpose of the function or activity must be
to establish or promote a relationship which will-further or
facilitate accomplishment of the Director's duties and
responsibilities.
a. In this regard, payment is not authorized for any
expenses incurred in the conduct of routine business or
meetings except as expressly authorized in. this paragraph,.
Whether the conduct of business or meetings is routine
depends on its frequency, the reason for its occurance, and.
the nature of the business or subject matter discussed.
For example, regularly scheduled interagency meetings are
meetings with Members of Congress or the Cabinet at CIA
routine for purposes of this regulation while infrequent
payment of expenses is authorized for light refreshments,
-O
b. If requested by a senior Agency official, the
Headquarters are not.
at retirement or awards ceremonies.
meetings attended by a designated official or person, or
such as non-alcoholic drinks and-donuts,at interagency.
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 STATINTL
reception expenses incurred -in -the -field, -subject to the conditions
outlined in this regulation, for functions or activities on.beh,alf
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4.. Payment is authorized for. official. representation and.
of a designated official or person in categories B4Cb) and (c) only,
Expenses incurred in the field on behalf of foreign officials or
foreign private citizens will continue to be handled under other
authori
services are funded in whole or in part by the CIA or one of its
S. The payment of expenses is not authorized for functions or
activities attended solely by Agency employees or individuals whose
proprietaries, pr for whose service CIA reimburses another Government
agency or private organization.
6. The approval required by Cl and the determinations authorized
Officer of the. DCI an estimate of the amount of money needed by his
Director and independent office head will provide the Administrative
1. Annually, as a part of the budget planning effort, each Deputy
by B4(a) and (c) and required by'C2 may not be delegated.
D. PROCEDURES
organization in the budget year for the purposes set forth herein..
Any significant increases in the cost incurred in the current year
will be fully explained. The consolidated Agency estimates will be
incorporated in the budget estimate of the O/DCI.
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2. Upon receipt of the allotment from the Comptroller at the
beginning of each fiscal year, the AO/DCI will advise each Deputy
Director of his proportionate share of these funds for planning
purposes and will maintain records to account for the drawdown of
funds by Directorate or independent office during the year. AO/DCI
is authorized to reallocate these funds among Directorates and
independent offices if actual expenditure rates deviate sufficient
to justify such action.
3. Expenditures will be authorized and recorded in the following
a. All expenditures will be charged to a DCI FAN account
established for this purpose.
b. When a senior Agency official concludes that the
expenditure of Government funds is appropriate in accordance
with the criteria established in- Section C, Policy, above,
and the estimated cost exceeds $50.00, he will initiate
a request (form attached) for certification of the
availability of funds and approval of the function through
the AO/DCI (for certification of availability of ds) ,. to
the Executive Secretary, DCI, who is designated the single
senior officer delegated the authority to approve these
expenditures on behalf of the DCI.
c. Functions or activities which meet the criteria
prescribed in Section C, above, but whose estimated cost is
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than $50.00 do not require certification of the availability of
funds nor the Executive Secretary's advance approval.
E d. In each instance the sponsor (who may or may not be
the host) of the function will assume responsibility for the
payment of the costs incurred. The sponsor may claim re-
imbursement by submitting Form 264 with the authorization
form attache&-t& the AO/DCI' nr riiay request an advaxide by
submitting Form 281 with the authorization form attached
to the AO/DCI: Claims or advances for functions exceeding
$50.00 will be handled individually. Thdi.vidual claims
for functions costing less than $50.00 may be submitted
to the AO/DCI collectively provided the total does not
exceed $100.00.
4..- The AO/DCI shall submit quarterly reports through the
Executive Secretariat to the DDCI on the expenditures authorized
herein. Such reports shall reflect expenditures by major component
and independent. office at Headquarters and Foreign:
field stations. Such reports shall also reflect and explain any
instances of non-compliance with this regulation.
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MEMORANDUM FOR: Executive Secretary
Deputy Director, (if appropriate)
M ministrative Officer, DC~1
SUBJECT : Request for Approval to Incur Expenses
r
Under HR
1. Approval is requested to incur expenses allowed under
2. I believe the expenditure of appropriated funds is
authorized under HR for the costs for (reception, meals,,
coffee,
(other)
on
(date)
title and unit affiliation will be:
Other U.S. Government employees present will be:
5. Non-U.S. Government officials present will be:
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3. Senior government officials present including their grade,
 or facilitate accomplishment of the DCI's duties and responsibilities
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6: I certify that the attendance of a designated official
or person has been requested and that the function will further
CRequestor
Deputy Director,
I certify the availability of funds in the amount indicated in
Paragraph 7.-
.The ..estjirtated . cost-of this ; function is
zttrativeOfficer, DC
APPROVED:
Executive Secretary
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1. Re the covering memo of 13 January, paragraph 3
discusses the present authority for a Chief of Station to
arrange entertainment for Agency employees exclusively when neces-
sary to enable an Associate Deputy Director or higher to meet
the Agency employees, and sometimes spouses, under secure
circumstances. This authority is rarely used because officers
at this level don't travel that much. The last time was when
Mr. Bush and Mr. Wells went to Europe. The authority has existed
in one form or another for 20 years, but the present delegation
was signed by Mr. Colby in a book dispatch. It would be dif-
ficult to expect a COS not to entertain visitors at this level,
but it would be a financial burden if the COS has to pay for it
himself. The Directorate of Operations is the area primarily
involved. The memo states that the DDCI agrees that the authority
should be cancelled, but I do not believe that has happened yet.
This should be discussed with Mr. Wells and Mr. Shackley.
2. Re the memo of 7 January 1976. In paragraph 3 the
are two sentences, beginning on line 5, which statel that fiel
stations have to resort to other authorities to entertain U.S.
officials such as travling Congressmen, etc. There is no other'
authority. That is why the DDO asked the DDCI to approve the
book dispatch. At the present time a COS has to pay for the
entertainment himself if he arranges it. The existing authority
does not cover overseas stations.
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memorandums do not draw a clear enough distinction between
"official receptions" and "operational entertainment," whether
in this country or overseas. The regulation, as written, could
be interpreted to bring all oe entertainment involving
U.S. citizens into the "official reception" category, which could
create a great deal of confusion. On page 4, paragraph 4, the
second sentence excludes certain types of operational entertain-
ment which is to be handled but only (a) foreign 25X1A
officials, and (b) foreign private citizens, who are (c)
entertained in the field. This is too narrow. I think that a
(~ 5
clarification could be included iz-a final sentence under para-
graph A, "Purpose" on the first page of the regulation, "It does
1.,71/jnot.cover operational entertainment, in this country or overseas,
~1
conducted When the EAG votes on this they should
understand that there is operational entertainment involving U.S.
citizens, in, this country and overseas, which is outside that
25X1A
contemplated in the discussion of "official receptions." George
-phoned me about this, and I confirmed to him that
was broad enough to take care of the DDO requirements, but the
wording of this regulation would restrict the application of
to a very limited area.
4. D/O accepts the fact that the budgetary ceiling of
$1.6:_-O'-OO applies to official receptions, including the entertain-
ment of U.S. Government employees exclusively. This, the
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Limitation applies to (a) all official receptions, (b) entertain-
ment ofcooperating officials of other U.S. Government agencies,
and possibly (c) entertainment of Agency employees whenever this
is authorized.
i,P5
which (b) above
'.OR what Mr. Wells
willing to fund
is approved, or
There is presently no internal authority under
can be authorized overseas, and that is basically
is looking for. He has agreed that the D/O is
separately for that type of entertainment if it
the D/O is willing to abide by the $16,000
limitation (or whatever limitation may be established in future
budgets). Either way is acceptable. However, the OGC rulings
AL_ L
did not apply to the entertainment o private U.S. citizens
^r;i-;.__; and if we fold' that into the interpretation it is going
to be very difficult.
5. Any statement of policy on entertainment is going to
have to be very specific to facilitate the processing of the
vouchers through the approving and certifying officers. Key
questions the EAG must answer:
a. Do we continue to reimburse a COS for expenses
involved in entertaining Associate Deputy Directors or
higher, with attendance limited to Agency employees
exclusively, when necessary to enable the visiting
official to meet employees under secure conditions?
If the EAG agrees, no change in procedures is necessary,
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 although the present authority is in the form of a
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book dispatch signed by Mr. Colby as DCI. The program
is tightly managed, careful records are kept, and the
accounting treatment can be adjusted so that the costs
are charged to a single centralized account if this is
desirable. At the present time they are not charged
to this centralized account. These costs have never
been regarded as "official reception" expenses. Such
a change would pose no problem.
b. Should we authorize entertainment overseas of
cooperating officials of other government agencies, in
the same way that we now authorize the entertainment of
the same officials in the U.S.?? If so, the book dispatch
proposed by Mr. Wells would provide the necessary authority
and procedural instructions, and Mr. Evans
have agreed that they should not be involved in process-25X1A
ing vouchers of overseas entertainment, although they
handle all vouchers for domestic "official receptions."
The proposed book dispatch would make the DDO the approv-
ing official, but all costs would be charged to the same
account for financial control purposes. If the new pro-
posed reg a-d-d&s-e-., the overseas portion, the procedural
quest:i.onsmust be considered. As written, it would require
Ben Evans to approve overseas expenditures also.
c. Do we recognize that there is frequently opera-
tional entertainment of private U.S. citizens in the U.S.
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and overseas which should not be classified as "official
reception" expenses??? If so, this type of entertainment
should be excluded from the proposed reg. See para 3,
above.
6. Page 4, para. 4b.
a. Question whether members of the news media
should be classified as"U.S. Government officials."
25X1A
25X1A In the same sentence
we find the term "representation." I think we should
avoid language which could link "representation" and
"official receptions" since there are technical distinc-
tions which make them two entirely different things.
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