RECOMMENDATION OF THE IG SURVEY OF THE DDA: REQUESTS TO PROVIDE ASSISTANCE TO OTHER GOVERNMENT AGENCIES

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP80-00473A000400020001-9
Release Decision: 
RIPPUB
Original Classification: 
C
Document Page Count: 
26
Document Creation Date: 
December 19, 2016
Document Release Date: 
September 19, 2005
Sequence Number: 
1
Case Number: 
Publication Date: 
March 7, 1977
Content Type: 
MF
File: 
AttachmentSize
PDF icon CIA-RDP80-00473A000400020001-9.pdf1.12 MB
Body: 
Approved For Release 2005/11/29 GIQ-k P$( 00473A00 , . 0200 DDA 77-1255 7 March 1977 MEMORANDUM FOR: General Counsel FROM xecutive Officer, DDA SUBJECT Recommendation of the IG Survey of the DDA: Requests to Provide Assistance to Other Government Agencies REFERENCES A. Memo for DDA from IG, dated 27 December 1976, Subject: Inspector General Survey of the Directorate of Administration B. Memo for Inspector General from General Counsel, dated 22 February 1977, Subject: Procedures for Approval of Assts ce to Other Agencies Pursuant to 25X1A 1. Submitted herewith are the responses from DDA offices as to which types of requests for assistance from other agencies are held within the categories of paragraph I of Annex E, II and/or for which there is precedence as to legality an propriety. 2. As you will recall, the recommendation of the IC survey of the DDA asks that these types of requests be sub- mitted to OCC for their concurrence in delegating approval authority to the DDA or responsible officer (as Office Directors) to approve these requests. 3, Your early response in this matter is solicited. Attachments EO/DDA ulm (7 Mar 77) Distribution: Ori. Addressee w/atts DDA Subject w/atts - DDA Chrono - RFZ Chrono 25X1~ STAT J Approved For Release 200/11/29 `-CIA=RIP 80-00473A000400020001-9 Approved For Release 2005/11/29:'CIA-RDP80` 00473A000400020001-9 DDA 77-1255 SUBJECT: Recommendation of the IG Survey of the DDA: Requests to Provide Assistance to Other Government Agencies Attachments: 1. Memo for EO/DDA from D/OC, dated 1 Mar 77, Subject: Recommendation for Delegation of Approval Authority 2. Menlo for EO/DDA from D/ODP, dated 7 Mar 77, Subject: Assistance to Other Government Agencies 3. Memo for .EO/DDA from D/OF, dated 4 Mar 77, Subject: Recommendation of the IG Survey of the D.DA 4. Memo for DDA from D/OL, dated 1 Mar 77, Subject: CIA Assistance to Other Government Components 5. Memo for EO/DDA from D/OP, dated 3 Mar 77, Subject: Recommendation of the IG Survey of the DDA 6. Memo for EO/DDA from D/OS, dated 4 Mar 77, Subject: Recommendation of the IG Survey of the DDA 7. Memo for EO/DDA from D/OTR, dated 4 Mar 77, Subject: Recommendation of the IG S urvey of the DDA Memo for EO/DDA from C/ISAS, dated 25 Feb 77, Subject: ISAS Contacts with Other Government Agencies Background: Memo for DDA Office Directors and C/ISAS from EO/DDA, dated 9 February 1977, Subject: Recommendation of the IG Survey of the DDA. Approved For Release 2065t1ii23 CIA-R6P80-00473A000400020001-9 Njktrljl Approved For Release 00473A000400020001- , 1_ MAR 1977 MEMORANDUM FOR: Executive Officer, DDA FROM rector of communications SUBJECT Recommendation for Delegation of Approval Authority REFERENCE : DDA 77-0739, 9 February 1977 Attached is a listing of the common types of Office of Communications activity for which there is "precedent as to legality, and propriety." This list is being forwarded in accordance with reference request. 25X1A Attachment: As Stated Downgrade to Administrative - Internal Use Only When Separated from Attachment Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 CONFIDENTIAL' I Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 _-1 is :`?Cst TO ?:i:R CR" ?t'ONE\T5 FOR h: s...? t iss:RLL. I5 PRECti?.`:\T' AS TO I.FSALI T i AND PROPRIETY Part :; i.pat i on in the National Communications System (NCS): a. Provide message handling and secure voice service to other departments and agencies under the National Communications System. b. Provide circuitry for use exclusively by elements of other U.S. Government departments and agencies in cases where capacity is available at Agency facili- ties and the circuitry can be provided at no cost or at nominal reconfiguration cost. c. Provide communications interfaces between CIA and other Intelligence Community automated information management systems. 25X1A Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 25X1A 25X1 or other members of the Intelligence Community in instances where the Agency has cryptographic pouch 25X1A 25X1 ProV,-4d :.ng conference facilities for use by 25X1A components of the Intelligence Community. minis assistance is provided on a space and facilities available basis and an information copy of the approval document is provided to the Director of Finance when reimbursement is involved. 25X1A 9. Use of the II#iring range by elements of the U.S. Government. 3. Participation in the Intelligence Community cc^: }^.ications security effort. This assistance includes participation in the United States Communications Security Board (USCS3), the Special Committee on Compromising Emanations (SC~OCE), the Joint Communications Security Distribution and Account- ing Working Group (CDAWG), and the COMSEC equipment loan program. gence Community. 5. Providing briefings on and demonstration of unique (Agent) equipment and techniques to intelligence elements of the Department of Defense and other components of the Intelli- facilities and the other component does not. 6. Providing pouch service for cryptographic material to 7. Providing pouch service to Congressional or Executive Branch officials engaged in investigation of the Agency. Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001 ':)DP 402-77 7 ~:iarch 1977 -4: ' MORIs,i7DUNI FOR: Executive ;:officer, ?DA FROLi Clifford .). iay, Jr. 0irector of Oata Processing DD/A Registry 177,2 SUBJECT Assistance to Other Government < gencies REFERENCE Your memo dtd 9 Feb. 77, subject. ' Recom-- mendatiorn of the Inspector General Survey of the Directorate of Administration` LL (FDA 77-0739) 1. In r`ponse to reference menmorandum, ODP submits following as types of assistance to other ov g ernment agencies for which there is "precedent as to legality and propriety." a. Descriptive briefings and technical advice concerning unclassified SDP Aiardware and software used by ODP. b. Copies of unclassified computer software used by ODP which meets the requirements of the 1eder, l Software Lxchange Program for "Common-use software" (see attachment) . 2. ODP believes there is sufficient ''precedent as to legality and propriety" of these types of assistance because of the approvals that ODP has received for them during the past year, and the emphasis in the Federal {jovernment on exchanging ,.DP technical information, the program described in the attachment being one example. 3. If you need further information on this subject, please let mo know. I am as anxious as anyone to streamline the approval process for these types of assistance. Clifford D. May, Jr. a/s Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 Approved For Release 2005/11/29: CIA-RDP80-0O4W4QW2A001-9 7 L- Subpart 101-32.16--Federal Software Exchange Program 101-32.1600 Sr?ope of subpart. This subpart provides policy and pro- cedtu?es describing the Federal Software Exchange Program, the reporting of colmliou-use ADP software to the Fed- eral Software Exchange Center rFSECI, and subsequent use of this information for Goterlullent-wide sharing. The Soft- ware I c11allge Program will gather only computer programs laid logically related sets of computer pro?rams. No data files or data bases will be included. No private or personal data will constitutc any por- tion of the computer programs to be re- ported and exchanged by FSEC. This program, administered by the General Services Administration )GSA) , is estab- lished to promote the sli firing of com- puter prograns autd;'or other related doe- umentation. While the resources and aid of FSECiGSA will be extended to users in obtaining information concerning technical problems with software re- leased through FSEC, the ultimate I?C- sponsibility for successful inlpiemenLa- tion of all programs rests with the user. 101-32,1001 Apptirability. The provisions of this subpart are ap- piical.'1c to all Federal agencies j a% de- fined in 101-32.201(a) > having; ADP fa cilit?ies, resoul?ce.s, or requirements. This subpart, is applicatble to Coll] mon-usc software developed or revised by either Government or contractor personnel. This subpart is not appjicatblc to soft- mare that is classified, proprietary, oi? developed with revolving funds where i - imbul:srnlent of all cots is required, such as the ADi' Fund. Nor is it applicable to software to which lire Government does not possess the full rights of ownership. 101-32.161)2 ]h?liniliun'. 1'c~rms u"ed in this subpart are defined as follows: ca+ ''Software'' means all programs and routines used to extend the capabili- ties of e o ni ntel:s, as distinct from "]lardwaru- anti "firmware." Soltwnre includes independent. .subroutines. related groups: of soul fines, single pro;;ralln, and sets or systculs of prof,r(urls. it), "Common-use software" means Lila,, portion of software which deals with problems Compton to ninu)y agencies, that, would be useful to other agelu?ies, FEDERAL SOFTWARE EXCHANGE PROGRAM 101-32,1 Goa(d) and is written in such a way that minor variation, in reotlirenients can be ac- commodated without significant Inro- grauiuun,, effort. Examples of such soft- t':alre are: III dmLagenleilt business applica- tiotnS, ComtpUter systems Support Mid utility programs, simulators, scientific or engineering aplAications, programming aids which are application-indepen(ient, and bibliographic or textual programs. cc) "Computer program" means an identifiable series of instructions or statements, in a form acceptable to a computer, prepared to achieve a certain result. (d) "A?,ttotnatcd data system" means a set of logically related Computer pro- grains designed to accomplish specific objectives or functions. ) e) "Software sunnnary" means a condensed cle:scriptioll or abstract of a computer program or automated data ,systeni. (1) "Federal Software Exchange Cell- ter I FSEC I " means III organization es- tablishe(l pursuant to the authority of the Adn;inistrator of General Services for the Collection, aniloulleenlent, bib- liographic Control, and dissenlinatioli, of common-use software anion? Federal agencies. (g) "Federal Software Exchange Cat- clog" means a reference publication, maintained by F'SEC, which sutniuiu?i?r,cs information about Government-owned Connnon-use softttvarc produced by and for Federal a.,?encies. ti I fl 16()3 (:onemon-u~r "oit%rile. For the purpose of this subpart, coln- )non-use software is tliat which: (a) Satisfies the definition of 101- 32.1G021 h). rb) Has been tested and proven oper- ational for at least 110 day's and is main- tained by or fora Federal agency. Ic1 Is calnpnse(l of stand-alone sub- routines. pro-,,rains. or subsy.stenls; i.e., not dependetlt on s~)ecial or unique hard- scare options or software features unless such optiins or features can be readily Lr;ulslutcd or sinnilated for luu?dware other than the original and can be sinli- larlv useful on different lhardw;ur. )d) Was clr'vcloowd by Government, personnel or throu''h contr; ct or gl:amit with Government funding,. ITf it ttas de- veloped wider contract or g,ruit, all rights of ownership to the software must be vested in the Government.t FEOEI?AL PHOPGFtTY MANAGEMCNT OEGU LATIONS IAMENOMENT C- 8O, FED17uAimY 19761 I Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 DAT/' MANAGEMENT SERVICES Approv dlFor Release 2005/11/29: CIA-RDP80-00473A000400020001-9 1 I01-:;2.1(,(11 I'r{ t.tnt operation :Intl Itolioy ouidano'. 'I'll(,. Federal Suftc[; rC T'xcharcc Pro- t:ra,n is operated by GSA or ils author- ized representative pursuant to the over- a11 polic'y' guidance and direction of GSA. The rcg:iona.l Agency Services Coordina- tion, Divisions of AD'L'S will handle direct ope'-ational contact with agencies as out- lined in ? 101-32.1609. 151-32.1605 Program obJerlivcg, The objectives of the Software Ex- cllanue Program are to provide for the: (a) Collection of common-u e soft- willc information. ('a) Development and ulaintell anc.C of a ,,;tint( of co111111011-1150 software to minimize the redevclopnlerlt of programs already tested and in use elsewhere. (,) Publication and distribution of a software exchange catalog containing abstracts of common-use software. 1.11 Di,sscnlillatoll of co1111110n-1USC software and/or documentation (c) Reduction of overall costs, time, and use of personnel resources for soft- ware acquisition and/or development. ? i(1I-32.1(10(1 St?r,irr> lu':fornRd by tilt, I'vilrral so1't,tlu?e l',x1?Iutiigt'. Cell- ter (F.SE :). The functions of FSP;C include (a! P14aint?aiuin^. ^ contraI library of sun unary descriptions of conu11o11-arse 1,,,l ,Is and systems. inclndinlc a cotn- plc(c index of this inventory and master copies of requested programs, systems. and dorumcntation. (b) Editing, screening, and compiling agency abstracts of common-use pro, grants or systems submitted for exchange by Federal aacncics. (C) Functioning ,Is a central point of contact with 00cncic:; for information and dissemination of available ,software. i) Puhlishine wid distributing the basic P'ederitl Software Exchange Cata- log with periodic updates. ^) Assisting Federal agencies in iden- tifying currently available software to satisfy their rerluirenlellhs. 111 r\ssic?t.ing agencies in obtaininr: in- for)n,;lion concerllinfg technical I:roblenhs with softlvcu'e released through I?'SI?C. 1 t;) Notifying; ((;:(fl)ies cif changes to L.. sot ,ware obtained through FSEC. h 11)1-?:1'-'..101)7 ,\grnrc ,n tinn?. I'cder;[1 agencies are rC,l:!red .o: 1:11 Continuall revue':: selL':a'C with- in the agC11Cy to iclciitif:. ;.: r.:;l?;:;.lt. or sys- tems which would be of u~?7 to ot,.cr agen- cies meetinl: the crite'r'ia set forth in 101-32.160:3. ( b) Submit abstracts of ;:rograms nlcet.ing the criteria in ; 101-312'.1603 to FSEC, National Teclnic-.l In:'c rn;aeon Service, Springfield. VA 22i51, cn Stand- ard Form (SP) 18:1, Federal Inf rnlaLion Processing Standard Seft'.(:Irc Suamlary. Common-use pre? 'ra;n' ;,nd systems meetil g the specified cr;' -r,.rt v: t1 be CIO- and reported to en a Con- tinuillg; basis. In addition. ,.o the instruc- tions on SF 185, the GSA. pull Ticatioll. ADP Management Information ?3ystcnls, ADP MIS Reporting Prot aadures. Ap,pen- (lices A. D, and E. shall "_c used for ill- forr,'at?ion concert lit organisation codes, computer manufacturer's. and models. (c) Notify FSEC, using SF 1113, of changes to software ilrev:ausl reported. Such changes should hove been ade- quatcl;' tested to ensure the effective per- formance of the. softv..u'e. Id 1 Notify P'SEC, u-fii SP 18`.. of prc- vionrly reported proern:ns that titer. age;lc:.' no 1nuger plaint;_ins, PC;torts shah be made within 30 day's ternhi - nati' g Maintenance.) C) Make a one-tin:^_ SIn,1Ssiun. within 15 days of recei;lt, ni the FSEC re- quc:,t, of an actual program a::;i%or its cloctrncntatioll. System g1'o.^.rarl docu- mentation shall he provic:rd to the ex- tent that it can be im;)ic iICntccl are olhcr users and should contain as ;I Ir.alinlum the following: +1) A narrative: (2) User instructions which sin .uld hi- C.11160 program ,ntpll: i c rcgn)r tucnts. system resource requuiidl-ntit.y of the cornput,er on which h sot?.vare is u11C1'.'1UUOllal. prOt,ri011 l::iailor e, the 11alr,e, 1lninber and release of the s':stem under '.which the softi':acc is otreratin_r. ;1, t)hc'itble data common;'abort, inter- face requirements and ;li cui'Or mess: i:e (iescritltioI1s, with recoll;:rx-ndc(l co ri't eI se aCliolls: Q, A broad lor:ic rlcv.cI:. ,..t in indicate the rn c of removal or ac.:;;tion of pro- grauh n:ndule,s: (4) Sample ,mutts all," 0':1 :1 ruts: alhcl FEo ERAL PROPERTY MANAGEMCNT I)EGULATIONS (AMENDMENT E-180, FEUI-4UARY 1976) Approved For Release 2005/11/29 : CIA-RDP80-00473AO00400020001 - SUBPART 101-32.16 Ff_OERAL SOFTWARE Approved For Release 2005/11/29:{~Iq~; OPAWW400020001-9 tot-:12.II i:1 r- ' 5) I'ro^rum listing of ill(' so rce and obiccl coiling as well as available crw.s- refrronee list inns generated by the ap- plical: e asr,cmhlrr or compiler. (f) Notify FSEC of t"clinical problems with .,oftware submitted to or ohtained from FSi;C. within 15 days of detection of the problem. Nrnt:: The subnllt' hlg agency will not be resnon';lble to anothor agency (or the ntain- trnanro of snftcvarc subnlit.tcd to f:.SFC that has hrcn inlnlenlenled in another agency. The 'Am'ts ICC Bred by flits F'I'AlR lace been clr-arecl In aceordallce with Fl'1TR 101-11.11 and arr exempt from report, control, 101?-32.16011 ~%rramp,menls and cuille- loc:; for use of the Sufiltarc I':x- cltan;ac Program. (a) Agencies having requirements for software that they plan to aeon ire from conuliercial sources s11a11 screen existing Federal ADP software re.sow'ces by re- Viewing the Federal Software Exchange Calal')g or by obtaining assistance from FSEC to meet its software renuirenlents. (1)) Programs Or systclll,s listed in the Federal Software Exchange Catalog are available llu'oimgh FSEC which will coil- tact the contributing agency for the re- quested documentation and '01' programs. The ,ontributing agency shall send the doctuncutation and a copy of the pro- gram on either tape or cards. to FSEC only one's per prograln, lei FSEC will make a copy of both the documentation and the program to be kept on file for future requests. FSEC: will provide the software package to the requesting agency at, the published price. ? 101-32.1609 Ellfci' Ott titm' software procurvillenl prOvess. , (a) When an agency is unsuccessfl)i in obtaining the required software from tlioso available through FSEC, the usual procedures for the procurement of soft- ware: i.e., submitting GSA Form 2068, Request for AUP Services, or submitting alt llcrlltest. ' APRI. v.-Ill be followed. In fleas iilstnuccs. the pi ovisions of 1 101-:12.203-.,' apply to the clc 'e(op liens of custom software services. and the provisions of : 101-32.104 apply to proprietary software packages. (bl The agency shall include a ccrtifi- cation statement on GSA Form 2068 or on the APR that FSEC was screened Ill)- successfully On a specified date. A dele- gation of l)rocurcnlcut authority will not he granted if such certification is not provided. ? 101-32.1610 horns availaltiiit.?. Supplies of Standard Form 185 may be Obtained by submitting a requisition in I?'EDSTRIP/MILSTRIP format to the GSA re, ional office providing support to the requesting activity. 101-32.)611 Federal Software Ex- ch:tnOr (;atalog availability, The Federal Software Exchange Cata- log of coil) t;loil-use prognalli.s and sys- tems may be obtained from the National Technical Information Servicc, Spring- field. VA 22151. llevisions to the catalog, will be published quarterly. ? 101-32.1612 Software 1 xelimiii t Pro- grant review. GSA will review FSEC after it lids been operational for a period of 6 months, and at least annually there- after, to deterniine the efficiency of op- ct'alions, eflectivcness of mission, and sienificance of software cost avoidance realized. ? 101-32.161 3 Acsislanre liv (.SA. Assistance in any Phase of the Soft- v:arc Exchange Program covered by this subpart may be obtained by contacting the General Services Administration 'CPS), \Vashington, DC 20405, or the appropriate regional Agency Services Coordination Division. FEDERAL t'rlQPcIsTV MANAGEMENT REGULATIONS (AMENDMENT E-tao, FEBRUARY 1976) Approved tor Release ggQQ11 11 Approved For Release 2005/11/ `CII-RDP80-00473A0004000200 4 MAR 1977 MEMORANDUM FOR: Executive Officer, DDA FROM Thomas B. Yale Director of Finance SUBJECT Recommendation of the Inspector General Survey of the Directorate of Administration REFERENCE DDA 77-0739 dated 9 February 1977 1. As requested in referent, we have identified the following requests for assistance from other agencies which are generally continuing in nature and for which precedent as to legality and propriety has previously been confirmed. c. The replenishment of agent cashier's accounts, check deposits, check printing, fund withdrawals, CIARDS investments, and other business with the Treasury is continuing in nature and generally does not create a situation that would require OGC approval as stated in referent. I Approved For Release 2005/1 jaa,R,Ql P80-00473A0004000 rF LiS $ ~ L ~ri:4 it 25X1A STAT ant !^'~I,A~~! Approved For Release 20 l~i S4t1AJ P80-00473A000400020001-9 d. Discussions with NSA concerning continuin established approved arrangements and should not require further OGC review. 2. We realize the preceding interagency matters do not impact only on resources of the office of Finance. Obviously, I Imatters affect all directorate resources across the board and we have included them as examples of focal point administration by the Office of Finance. As you know, the Assistant Director for Liaison, Office of Finance, is responsible for the fiscal integrity of interagency agreements. In that capacity, he is expected to insure on my behalf that such agreements have been approved by the proper authority, have been coordinated between all parties, and are so constructed as to be fisca]ly manageable. 25X1 25X1A Approved For Release RDP80-00473AO00400020001-9 1:~ikyt3. Approved For Release 2005111'12F9 : CIAfP6-00473A0004000200011 LIAR 1977 MEMORANDUM FOR: Deputy Director for Administration FROM James 11. McDonald Director of Logistics SUBJECT CIA Assistance to Other Government Components REFERENCES (a) Memo dtd 10 Feb 77 to DDA fr D/L, same subj (OL 7 0478) (b) Multiple Adse Memo dtd 9 Feb 77 fr EO/DDA, Subj: Recommendation of the Inspector General Survey of the Directorate of Administration (DDA 77-0739; OL 7 0674) (c) Memo dtd 7 Sept 76 to DDA fr D/L, same subj (DDA 76-4509; OL 6 4467) 1. In response to reference (b), the combined requirements of references (a) and (c) by and large establish the parameters of the Office of Logistics' involvement in rendering assistance to other Government components. Official cognizance will be taken of new requirements as they arise. 2. Activities commonly practiced in support provided other Government components include, but are not limited to, the fol- lowing categories (ordnance support is provided only a. Materiel support consisting of Agency-peculiar items; b. Materiel support consisting of c. Support of experimental, developmental, and/or research activities of mutual benefit; d. Materiel/service support under provisions of the Economy Act; 25X1 25X1 STAT Approved For Release 2005/11/29': CIA-RDP8D 473A000400020001-9 Approved For Release 2Q05/.1,1M 0-00473A000400020001-9 SUBJECT: CIA Assistance to Other Government Components e. Materiel support involving protective and/or defensive items for use in hazardous areas of the world; if. Support of established facilities around the world which serve a mutual purpose; g. Provide printing and photography support as covered by Memoranda of Understanding or Agreement; h. Provide Agency-produced publications for sale through the Superintendent of Documents, U. S. Government Printing Office; i. Provide technical or professional information and assistance of a nonsubstantive nature. 3. There is precedent as to legality and propriety of the support items listed herein. This list is rather comprehensive. and we see no need to expand in other areas at this time. We have received approval for all categories except 2i above which was requested in reference (a). 110/ , comes H. McDozxd James H. McDonald Approved For Release 20,112' 4 C1 R, PR?0-00473A000400020001-9 W~J W n Wt - by%k k r ?~ r Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 3 MAR 1977 MEMORANDUM FOR: Executive Officer, DD/A FROM F. W. M. Janney Director of Personnel SUBJECT Recommendation of the Inspector General Survey of the Directorate of Administration REFERENCE Your memo of 9 Feb 77, same subject 1. This is in response to referent memorandum in which you request information concerning those common types of activities for which there is "precedent as to legality and propriety." a. Position Management and Compensation Division: As is standar Government practice, our position classifiers maintain contact with the Civil Service Commission and other Government departments and agencies for the purpose of exchanging information on position classification. This activity was approved by the ADD/A on 22 October 1976 after a 19 October 1976 review by the Office of General Counsel. b. Retirement Affairs: We have responded to inquiries from the Outplacement Division regarding how we are doing in the field of external employment assistance -- such queries are very infrequent. c. Recruitment and Placement: We recently provided the FBI, after approval by the DDA, the Inspector General and the General Counsel, with information concerning our clerical recruiting and testing programs. d. Benefits and Services: We respond to requests from the Office of Workers' Compensation Programs, Social Security Administration, Bureau of Retirement and Insurance/ CSC, and the Veterans' Administration for information essential to resolving particular cases. Also, we have over the, years provided safes to OWCP and BRI for secure storage of classified material concerning certain Agency employees. Approved For Release 2005/11/29 CIA RDP80-00473A0D0f00020001-9 tai?AAIA Approved Fot ease-2065/ 11,224 I 2. We believe that responding to bona fide inquiries from other Government agencies in the field of personnel management and/or administration is of such practice in the United States Government as to fall within the category wherein there is "precedent as to legality and propriety" and that approval authority should be delegated in these instances, to the Director of Personnel. F. W. M. Janney Dist: 0 & 2" Add 1 D/Pers Chimo 1 RDK Chrono ST~TINTL OD/Pers jmm (3 Mar 77) Approved For Release 2005/11/29 CTA-RDP80-00473A000400020001-9 Approved For Release QL1i lC D$0-00473A000400020001-9 t' '., H 4 MAR 1977 MEMORANDUM FOR: Executive Officer, DDA FROM Robert W. Gambino Director of Security SUBJECT Recommendation of the Inspector General Survey of the Directorate of Administration REFERENCE . Memorandum from Executive Officer, DDA dated 9 February 1977, same subject (DDA 77-0739) In accordance with your request in paragraph 2 of reference the following list is submitted representing those common types of activities involving assistance to other government agencies in which the Office of Security is engaged and where there is "precedent as to legality and propriety": a. The Office of Security conducts security surveys at other government and quasi-government organizations to insure the existence of requisite facilities for the storage and control of Agency classified material and sensitive compartmented information. Examples of organizations involved are: Department of Agriculture, Bureau of Standards, Federal Reserve Board, Export-Import Bank, residence of the former Vice President, Intelligence Oversight Board, National Archives and Records Service. b. The Office of Security manages and partially staffs as a service of common concern to the Intelligence Community 25X1 STAT Approved For Release 20f9l /a ill ~ 2h (00473A000400020001-9 Approved For Re llpq ';1/I9 : pfA RDP80-00473A000400020001-9 c. The Office of Security conducts computer security surveys and provides guidance and briefings on computer security to other federal departments and agencies on a request basis where the protection of intelligence information is involved. d. Office of Security representatives on an ad hoc basis provide tutorial training in technical surveillance countermeasures to personnel of other Intelligence Community departments and agencies. In addition, technical surveillance countermeasures equipments are loaned on a memorandum receipt basis to such agencies on an ad hoc basis when a specific item in their inventory is lacking or temporarily in short supply. e. On a request basis the Office of Security provides to components of the Department of Defense, the Department of State, the Department of the Treasury and other members of the Intelligence Community on the hostile technical surveillance threat and other countermeasure techniques and equipment. Many of these briefings are provided as an instructional session in established training courses. f. The Office of Security on a request basis provides Denied Area Reality Briefings to other federal personnel who are undertaking official travel to the Soviet Bloc, the Peoples Republic of China, and other hazardous areas. In most cases the traveler has had access to sensitive intelligence information or is a senior officer in his own agency. 25X1 h. The Office of Security provides indoctrination briefings for access to sensitive compartmented information to personnel from a variety of federal agencies outside the Intelligence Community including the Executive Office of the President and the Congressional Branch of Government. Approved For Release Qk1!121? A- Ikl! e-00473A000400020001-9 Approved For Release ~M/11/19r:LClA-Rbf80-00473A000400020001-9 i. Representatives of the Office of Security participate in joint groups and interagency task forces addressing problems associated with the security of computer operation's. k. As a service of common concern the Office of Security maintains a centralized data base identifying individuals throughout government and industry who have been approved and briefed for access to sensitive compart- mented information. 1. On a request basis the Office of Security provides briefings and demonstrations to other government agencies on subjects involving the functional expertise of various areas of security interests, including (in addition to technical surveillance countermeasures and computer security, as already mentioned) physical security, etc. 25X1A 25X Approved For Release 200 y1 f :I r- $," k0473A000400020001-9 CON Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 n. On an ad hoc basis the Office of Security makes accommodation purchases of equipment on behalf of other Intelligence Community agencies where the purchase results in a r i b ecogn za le advantag4o,th4p U. _,C, 25X1A Approved For Relea .1005/11119-: CIA-FDP80-00473A000400020001-9 Approved For Release. 09,5/.1,1/,29 : CIA-RDP80-00473A00040002000 .9D/A Registry 1 1.,,.:. al USE ONLY OTR 77-7179 4 March 1977 MEMORANDUM FOR: Executive Officer, DDA FROM . Harry B. Fitzwater Director of Training SUBJECT : Recommendation of the Inspector General Survey of the Directorate of Administration REFERE, NCI' Memo fm BO/DDA to DTR, dtd 9 Feb 77; Same Subj. (DDA 77-0739) 1. The Deputy Director for Administration has previously delegated authority to the Director of Training to approve training for Department of Defense personnel which has become "routine and repeated." This covers p.rimarily training in our Tnfoi-mat-ion Science r-nurses-i rquesLet! Dy a DUO area division. It also includes lectures, courses and work- shops provided for the Defense Intelligence School and other DoD training activities. 2. There are several areas of activity within the Office of Training for which there is "precedent as to legality and propriety" to assist personnel from other government agencies. We routinely receive requests for from the Departments of State and Treasury (Secret-Service)'.' Similarly, we have received permission on several occasions to enroll Secret Service and Library of Congress personnel in our Information Science courses. We have also recently received approval to provide language training for a military attache. Personnel from our Management and Administrative Training Branch occasionally lecture in management programs conducted by other government agencies, such as the Army Security Agency. We provide assistance in the form of lectures and briefings to a variety of groups visiting the Agency and to groups in their own buildings. We also receive requests occasionally for training films and documents from other government training organizations. 25X 25X Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 SUBJECT,: Recommendation of the Inspector General Survey of the Directorate of Administration 3. It would seem appropriate to request a delegation of authority to the Director of Training to (a) approve enrollment of personnel from other components of the Intelli- gence Community in OTR courses; (b) approve lectures and STATINTL briefings to other U.S. Government groups; and (c) approve assistance in the-form of training films and documentg r,, arry E. Fitzwater 2 Approved For R r,2005111./29: CIA-RDPBQ.-O,4000400020001-9 Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001- 25 February 1977 TINTL MEMORANDUM FOR: Executive Officer, DDA THROUGH Assistant for Information, DDA DD/A Registry FROM . Chief, Information Systems Analysis Staff SUBJECT ISAS Contacts with Other Government Agencies REFERENCE Memo to DDA Off. Directors from EO/DDA, dtd. 9 Feb. 77; Subj; Recommendation of the IG Survey of the Dir. of Admin. (DDA 77-0739) 1., With the exception of the Agency Archives and Records Center, ISAS branches' contacts with other Govern- ment agencies to date are not to render assistance but for liaison and information purposes only. 2, The Agency Archives and Records Center provides records storage facilities to the National Security Council in accordance with an agreement between Messrs. Allen Dulles and McGeorge Bundy signed 12 June 1961. We are currently storing and servicing 514 cubic feet of permanent material deposited by NSC (130 cubic feet of which were accessioned by ARC in January 1977). 3. At present we are carrying on extensive liaison with ersonnel from the National Archives and Records Service (NARS) who are rendering assistance to us in a number of areas associated with our 30-year declassification and review program. A great deal of additional liaison with other Government agencies is anticipated when this program becomes active as we are called to act on Agency documents that turn up in the files of numerous other Governmental agencies. Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 4. The Records Administration Branch and the Archives and Records Center maintain active and continuing liaison with NA:R.S, GSA and Records Management Officers of other Government agencies in matters relating to records manage- ment st,aridards, procedures and techniques. 5. The Micrographics Program Branch personnel represent the Agency in various federal working groups, i.e., IHC Micrographics Working Group, Federal Government Micrographics Council, Federal Government Word Processing Council, etc. STATINTL Distribution: Orig ,-T 1 - Adse 1 - ISAS Subject 1 - ISAS Chrono STATINTL DDA/ISAS j1b (24 Feb. 77) -2- Approved For Release 2005/11/29: CIA-RDP80-00473A000400020001-9 ;Approved For Release 2005/11/20 : CIA-RDP80-00473A000400020001-9 SUBJECT: Recommendation of the IG Survey of the nbA. RESPONSES: Oc OUP OF ___ OI, QMS Negative, per OFI O T R ISAS Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 STATINTL ~.._?~ Approved For Release 2005/11/29: CIA-RDP80-00473A00 02000-s 9 February 1977 MEMORANDUM FOR: Director of Communications Director of Data Processing Director of Finance Director of Logistics Director of Medical Services Director of Personnel Director of Security Director of Training Chief, Information Systems Analysis Staff STATINTL FROM ATINTL Executive Officer, DDA SUBJECT Recommendation of the Inspector General Survey of the Directorate of Administration 1. One of the Inspector General recommendations approved by the Acting Director concerns the delegation of approval authority for routine requests to provide assist- ance to other government agencies. The ADCI's memorandum on this recommendation reads: Recommendation: That approving authority be dele- gated by DDA to subordinate levels in cases of routine administrative contacts with other government agencies. The Office of General Counsel is currently review- ing its memorandum to the IG dated 27 July 1976 which stated that the Director had assured the Chairman of the Intelligence Oversight Board (24 April 1976) that OGC "will review each and every proposed request for Agency assistance to other government components Annex E -- formerly STATINTL This apparen y as been the policy which we have been following since that time. I have been infor- mally advised that at the conclusion of this review the Office of General Counsel will likely rule that only those requests covered by Paragraph (3) of Annex E, STAT Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9 should be forwarded to the General Counsel for review. If that ruling is made, the DDA should identify all types of requests for assist- and/or for which there is precedent as to legality and propriety. The DDA should ask the General Counsel to concur in the designation of these types of requests as proper and in the delegation o of authority to responsible officers with the Directorate of Administration to act on the same. categories in Paragraph (1) of Annex E, arkce from other agencies which are within the STATINTL 2. Please submit those common types of activities for which there is "precedent as to legality and proppriety." " We will then ask the General Counsel to concur in the delegation of approval authority to provide such assistance to other government agencies. Your response would be appreciated by Friday, 4 March 1977. STATINTL STATINTL EO/DDA lm (9 Feb 77) Distribution: Each Addressee 1- D'DA Subject 1 - DDA Chrono 1 - RFZ Chrono Approved For Release 2005/11/29 : CIA-RDP80-00473A000400020001-9