FOLLOW-UP TO RECOMMENDATION NO. 12 OF IG SURVEY OF DIRECTORATE OF ADMINISTRATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00473A000400020010-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: September 19, 2005
• Sequence Number: 10
• Publication Date: March 2, 1977
• Content Type: MF

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MEMORANDUM FOR: Acting Director of Central Intelligence
FROM . John H. Waller
Inspector General
SUBJECT . Follow-up to Recommendation No. 12 of IG Survey of
Directorate of Administration
REFERENCE . .29 January 1977 memo from ADCI, Subject: Survey of
Directorate of Administration: Recommendations of
the Inspector General
1. Paragraph 11 of referent memorandum requested that the
Inspector General reexamine the recommendation that the Office of
Logistics and also Office of Finance establish a quicker system of
invoice processing and payment to contractors and advise the ADCI.
2. Our reexamination confirms that the Offices of Finance and
Logistics have established a quick pay procedure to assist in accelerating
the processing of vouchers paid to vendors. These Offices are working
also on a program of automation which would assist in the processing
of invoices. It will take some time before full automation can be
implemented. Another step is the planned acquisition of a Xerox tele-
copier by which the Office of Finance can obtain copies of supporting
documents from the Office of Logistics which support vendor billings.
This is especially important where price discounts-are involved. This
machine would eliminate the need for mailing many of the invoices
requiring fast processing and payment.
3. I recognize that every effort is being made by the DDA to
improve the invoice processing and payment system and is satisfied
that the recommendation in our survey is being appropriately implemented.
John H.-Waller
Attachment
Reference memorandum
cc: DDA wo/att
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29 Januanr 1977
DD/A Registrar
MEMORANDUM FOR: Deputy Director for Administration
General Counsel
Inspector General
Comptroller
Assistant to the Director
SUBJECT: Survey of Directorate of Administration:
Recommendations of the Inspector General
1. The recommendations contained in the IG's December 1976
report on his survey of the Directorate of Administration are approved
as indicated herein. The action designated for each recommendation
should be completed by the responsible official or officials within
90 days or as otherwise indicated.
2.- Recommendation 1: That the DA identify types of common and
routine requests for assistance from all
other agencies which may be approved by
designated subordinate levels within the
Directorate and request that 0GC concur
in this action.
Recommendation 9: That approving authority be delegated by
DDA to subordinate levels in cases of
routine administrative contacts with other
government agencies.
The Office of General Counsel is currently reviewing its
memorandum to the IG dated 27 July 1976 which stated that the
Director had assured the Chairman of the Intelligence Oversight
Board (24 April 1976) that 0GC "will review each and every proposed
request for Agency assistance to otbAr government components
25X1 A I I." This apparently has been
e policy which we have been following since that time. I have
been informally advised that at the conclusion of this review
the Office of General Counsel will likely rule that only those
requests covered by Paragraph (3) of should be forwarded 25X1A
to the General Counsel for review. If that ruling is made, the DDA
should identify all types of requests for assistance from other
a encies whlLch are within the categories in Paragraph (1) of Annex E,
25X1A Iland/or for which there is precedent as to legality and propriety.
The DDA should ask the General Counsel to concur in the designation
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of these types of requests as proper and in the delegation of
authority to responsible officers with the Directorate of Adminis-
tration to act on the same.
3. Recommendation 2: That relief from the present moratorium
on the use of media personnel, based on
be obtained from the DCI
to allow use of media guest speakers in
Agency training courses.
Recommendation 8: That the DDA obtain relief from 25X1A
to allow use of media personnel as guest
speakers in training courses.
Approved. The Agency policy against paid or contractual
relationships with members of the U.S. media was not meant to preclude
the use of such personnel as guest speakers (paid or otherwise) in
Agency trai.nin courses. If the General Counsel believes that an
amendment of II is necessary in light of this clarification of
Agency policy, the DDA should draft the amendment and submit it
for approval.
Recommendation 3: That the DDA take steps to purge the
Records Center of files which should not
be there (e.g., the "indefinite" files) and
reinstate tight controls on future storage.
Approved. It is noted that the DDA had previously made
substantial progress toward this end. The DDA should report on when
the process will be completed.
Recommendation 4: That the DDA conduct a study to evaluate
the vital Records Program and to determine
what steps should be taken to revitalize
it and to ensure that the program and records
conform to the anticipated needs of the
Agency. This study should consider
recommendations that have been made con-
cerning the Agency's emergency and
relocation plans.
Approved.
6. Recommendation 5: That the DDA clearly assign to one unit
the responsibility for the Directorate
classification/declassification program.
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Approved. The DDA should report any factors which would
preclude assignment within six months of the classification aspect
of the program to ISAS.
7. Recommendation 6: That the DDA review resource requirements
for accelerating the effort to establish a
computer program, the data base of which will
contain all formerly classified information
now in the public domain.
Approved. The DDA should provide a report within 60 days.
8. Recommendation 7: More rapid pro ress should be made in
updating HR's pro
with special emphasis
added to making certian that various
management decisions, public declaration[s] by
the Director and legal rulings made by the
OGC or, in some cases, the Attorney General,
find themselves incorporated in the new
regulations. Concurrent with the update
is the purging of obsolete regulations.
This recommendation and the DDA's comments should be considered
by the General Counsel's Regulations Task Force and a report thereon
should be included in the Task Force report to the EAG.
9. Recommendation 10: That the Office of Logistics obtain from
OGC a legal opinion as to whether the DCI's
responsibilities for protecting sources
and methods covers the disposition of
obsolete but sensitive materials.
Approved.
Recommendation 11: That approving authority be delegated
by DDA to subordinate levels in cases of
routine exchanges of technical information
with other government agencies.
The DDA and General Counsel should review with the IG
the facts and circumstances which led to this recommendation. If
the routine exchanges in this recommendation are covered by
the action directed in paragraph 2 applies.
11. Recommendation 12: That OL and OF establish a quicker
system of invoice processing and payment
to contractors.
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The IG should reexamine this recommendation in light of
the changes already made by the DDA and report his findings within
30 days.
12. Recommendation 13: That the DDA address the issue of
establishing written standards on waiving
OF contract audits of small dollar
procurement contracts.
The IG should review the DDA's proposed action and provide
a report within 60 days.
13. Recommendation 14: That the DDA make a thorough review to
determine if the Agency should have its own
industrial hygienist.
If it is the opinion of the General Counsel that the
Occupational Safety and Health Act does not require the Agency to
have an industrial hygienist, this recommendation is disapproved.
14. Recommendation 1S: That an in-depth study be undertaken
to determine the need for a central control
point to monitor both ADP growth and ADP
policy and to evaluate proposed and
revalidate existing ADP systems. This
study should also address the role ODP is
assigned by
This problem is currently under review by the EAG and will
be resolved through that mechanism.
15. The Inspector General shall monitor the implementation
of these recommendations.
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Acting Director of Central Intelligence
cc: Comptroller
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