Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
November 17, 2016
Document Release Date: 
July 12, 2000
Sequence Number: 
Case Number: 
Publication Date: 
December 11, 1953
Content Type: 
PDF icon CIA-RDP80-00679A000100010008-8.pdf251.05 KB
Approved ForRstl,ase2000/08/16 : CIA-RDP80449079A000100010 ity infonnation (OW 2.45- ?3 /6-2- PERSONNEL DIRECTOR MalORANDUM NO.101-53 SUBJECT 2 Placement Interviews tl December 1953 RESCISSION: PDM No. 50-53, Follow-up Interviews, dated 2 July 1953 PURPOSE The Placement and Utilization Division will interview individual Agency employees to insure their assignment to positions which will utilize their skillss, yield personal satisfaction and offer opportunity for their development and advancement to assignments of greater responsi- bility, Such interviews should confirm the soundness of the individual's placement and should disclose any factors which may be adversely affect- ing his adjustment and performance in the position, These may include aatters relating to promotional opportunibies, additional training, rotation, inability to meet position requirements, unsatisfactory per- sonal relationships with his supervisor or fellow employees, and similar problems. Recognition of such problems should be followed by the initia- ton of appropriate remedial action to bring about adjustments within the existing situation or to effect the reassignnent or separation of the empioyee. 2. INITIAL ASSIGNMENT INTERVIEWS n, Placement Officers will conduct an initial interview with each new employee at the time he enters on duty to insure that he understands the requirements of his position? the geographical area involved, and the likelihood of eventual overseas assignment. The results of this interview will be recorded on Forms 37-148, Employee Summary Work Sheet, and 37-148A, Followeup Interview Report. Actual topics discussed and understandings reached will be reflected in detail. Form No, 37-148A will be filed in the individual's official personnel folder, Form No, 37-148 will be maintained by the Place- ment Officer conducting the interview. b, Recruitment officers and others engaged in personnel pro- curement or processing who learn of an applicant's or an employee's etrong interest in overseas service will insure that such informa- tion is recorded in his folder for consideration in placement actions. Placement Officers will insure, insofar as possible, that such individuals are assigned to offices which can offer eventual overseas assignment. No commitments regarding overseas assignments will be made by members of the Personnel Office. Reasons for making a particular assignment will be recorded by the Placement Officer on the field interview sheet or in a memorandum for the record. CONFIDENTIAL Approved For Release 2000/08/16 : CIA-RDP80-00679A000100010008-8 Approved For Relow 2000/08/16 'CIA4RDP80-006741000100010008-8 a't1).2.1rir .1.a1"071:1P t /On n. FOLLOW-UP =SWIZZ en Placement Officers will conduct follow-up interviews, as eppropriate? to insure the satisfactory adjustment of an individual to his position. These follow-up interviews may be scheduled with. eut regard to the period which has elapsed since the individual entered on, duty or was reassigned, and should be repeated, as appro- priate until satisfactory placement of the individual has been ace eomplished. In In all cases, follow-up interviews will be scheduled and conducted for each new employee upon his completion of 30 and 120 3.ays of CIA service, elusive of time spent in initial training eourses. If the 30-day interview reveals that the employeeos adjust :tent is satisfactory and that his supervisor is satisfied with the employee os progress, the 120-day follow-up may be conducted by tele- phone with both the employee and his supervisor. However, if place- ment problens are disclosed in the 30-day interview, subsequent interviews will be conducted on a face-to-face basis as mon as practicable and as often as necessary. ? Follow-up interviews also will be conducted 60 days after an employee arsumes new duties through a reassignment, change of .;areer Designation? return from overseas assignment or leave in eecess of 3 months, or through restoration after military service. 7!, cow= or FOLLOW-0? IUTERVIEWS se The ?lacement Officer will carenilly review tae employeeoe official personnel folder prior to the interview. In planning the interview, the Placement Officer should consider the inftividualos qualifications in relation to the requirements of the particular position to which he has been assigned. b, Both the employee and his supervisor should be interviewed to deterline the manner in which the employee has adjusted to his positions, the degree of utilization of his abilities, his response to on-the-job training, and his overeall job performance. In addi-. tion, the supervisor will be asked to comment on the individualos qualifications for more responsible duties and any specific plans which may have been formalated in this connection. In general, the interview with employee and supervisor should cover the following pointst: (1) Description of the employeeos current performance. (2) Assistance given, if apy. (3) Type and amount of on-the-job training. - 2 - CONFIDETITIAL Approved For Release 2000/08/16 : CIA-RDP80-00679A000100010008-8 Approved For Releasea000/08/16, : CIA-RDP80-006794100100010008-8 frytonrttion (4) Employeeve response to and attitude toward on-the-Job treiaing (5) Special problems vlich the employee may have in oonnection with his work (ireluding unsatisfactory interepersona). relationships with superviscr or foliate emoloyeee). (6) Remedlol measures 4hich have been initiated, either by the employee or his suprivisorc) in connection with job-related problems, (7) Problems which meght be referred to the Employee Services Division, (3) (9) Degree of utilization of skills Opportunities given to perforn more responsible work., (SO) Action contemplated by either the employee or his eupervisor with respect to the employeevs future development. RECORDING FOLLOU-UP Imurrums regularly scheduled follow-up interview will be recorded ea Vona Lice, 37-218A9 Follow-up Interview Report, which forms shall be xeeetainod by the Placenent Officer responsible for the component to which the individual is assigned. Reports of other interview; will be similarly prepared whenever such interviews disclose a material change in the eon- ;yt7l&z4 situationc, 25X1A Pere el Director - 3 COHFIDENTIAL Approved For Release 2000/08/16 : CIA-RDP80-00679A000100010008-8