PROCESSING OF LEAVE OF ABSENCE OR SEPARATION IN MATERNITY CASES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00679A000100010069-1
• Release Decision: RIPPUB
• Original Classification: R
• Document Page Count: 2
• Document Creation Date: November 17, 2016
• Document Release Date: July 12, 2000
• Sequence Number: 69
• Publication Date: June 23, 1953
• Content Type: REGULATION

Approved Fo'1ARel&ee 2000/08/16:6 i'-R6P 0679W0 010069-1
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D C R PERSONNEL ROORANDUM NO. 45.53
23 Jbne 1953
SUBJECT: Processing of Leave of Absence or Separation in Maternity Cases
1. The Annual and Sick Leave Act of 1951 authorizes the use of
sick leave when an employee is incapacitated for the performance of duty 25X1A
by reason of pregnancy and confinement. The grant of such leave is an
administrative matter for determination by the agency concerned. A
policy with respect to maternity leave as now stated in Regulation enc 25X1A
has been incorporated without change in Regulation Leave, which
will be published in the'near future. Granting of sick leave oyee
resigning for maternity reasons will be included in Regulation 25X1A
Separations, which is now in final draft stages. The following procedures
will apply to these actions.
Maternity Leave
a. Application for maternity leave will be made by memorandum
signed by the employee and accompanied by a doctor's certificate.,
This request must state the employee's intention of returning to
duty at the expiration. of the leave period.
b. Applications for maternity leave will be submitted to the
appropriate supervisor for approval when the requested period does
not exceed six months. Approval of additional maternity leave may
be granted by the Personnel Director or his designee upon receipt
of written advice from the attending physician certifying to the
necessity for the leave and the recommendation of the appropriate
supervisor. (NOTE: Pending publication of Regulation y
request for maternity leave requires Personnel Office p va .
C. Standard Form 52, Request for Personnel. Action, will be
prepared reflecting the recommendation or the approval, as appropriate,
of the employee's supervisor and forwarded to the Personnel Office
with a copy of the employee's request and the doctor's certificate
attached. One copy of Standard norm 52 in each approved case will
be forwarded to the appro yroll Branch. (NOTE: Pending
publication of Regulatioe only the memorandum request will 25X1A
be submitted, to the Personnel office except when SF-52 is required
by the amount of LWUP involved.)
d. Upon receipt of Standard Form 52, the a proppia.te Pe sernrei 37-a7
ch will interview the employee and act on the request
for leave, as appropriate. The employee shall execute Form 3)-.3O,
Final Payment Clearance Sheet,
RESIRICTED
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Approved For Release 2000/08/16 : CIA-RDP80-00679A000100010069-1
 Approved FVese 2000/08/16RXNWd0-0000010069-1
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eo The Personnel Relations Branch will forrard Standard Form
52, with attachments, to the appropriate Transactions and Records
Branch for the preparation of Standard Form 50, Notification of
Personnel Action, Standard Form 50 (or Standard Form 52 used in
lieu thereof) will show under Item 21, Remarks, Vie following
statement: "Maternity Leave six (6) months(This : Inc uuddingn may r accrued
sick and annual leave, balance by LWOP."
modified as appropriate 0 )
3. Separation
a0 when the employee does` not intend to rmtu= to duty, she
must resign However, she may request approval oC accrued sick
leave to her credit under Item 23 of Standard Form 52 showing her
reason for resignation, This request must be accompanied by a
doctor?s certificate.
b, The appropriate Personnel Relations Branch will conduct
the exit interview and act on the request for aic>'t leave. The
employee will execute Form No 0 34-30, Final Paymet Clearance
Sheet, on which the "reason for clearance" item will show that the
employee is resigning for maternity reasons and i:idicate the
effective date of separation as well as the last corking day?
co Standard Form 50 (or Standard Form 52 in lieu thereof)
will show under Item 21, Remarks, the following statement.
leave authorized for maternity reasons from -(last working
day) to ~(date of separation),," (If sick leave, supported
by proper medical certificate, has not been requested, the effective
date of separation will be the last working day. This statement
is not required in such cases0)
Temporary Replacement of Employee on Maternity Leave
ulation provides for authax?i.zatioxt of
ed R
eg
Propos
temporary identical positions to permit employment of replacements for
employees on extended.leaves. Instructions for processing these requests
will be issued upon authentication of
,- GEORGE t. M ELOON
Personal Director
Il
RELS dRI C TED
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Approved For Release 2000/08/16 : CIA-RDP80-00679A000100010069-1