MAINTENANCE AND DISPOSITION OF INACTIVE PERSONNEL RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00679A000100010109-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: November 17, 2016
• Document Release Date: July 12, 2000
• Sequence Number: 109
• Publication Date: March 11, 1953
• Content Type: REGULATION

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BJ-7: r , 3 a in ter an.ce and I) sposition of Inactive Personnel ',:ec oreda
, tive ertployme and applicant reY'orIs provide an i .portaiii.
;a.k'a ~. os i.rkAat'r ation On tile erpioyent tualilcatf,orks ml Suitability -~'or,
: ;r?u*x~t t i reenplc,,ernt of -ormr Agency* per sortaei and applicants,
ktia1 bat these rororda mintained in a sy;tematic nanner.
~e -to .tn, prc.,;edure shall govera the `,,tca=%,enance and di. position of intcttve
` ,at a sr 4 k d. applicant, records,
Rr t'f'icla.l. Personnel i=alders
''A*nl rIep eti ow3 of ex,jploye ni for re i o ,, other -, ?a~.n;.
d i^s z, other ~~adcr-I a~ ~ncies.
r .< ' e: date of scp" rat. on w.4 .i. c 3 'i3'm-d. or :3r:' ? ".!r
corner of hr) Official Persoriif:l Folder,
::xtra ti.,cs; 1 e~: of !'ac j eritr; in ti-(? v.111 ' -e
ed and Justoyedr.
!) t 11 r fr rences to psc udonytna will 54- coI. , d.
ii) 'u[ s i o lders u.1.1ll .)e i."ilal -al-ohabot'l c:al1 bv- e
,ytkiar year in a aeparate file.,
-`, ') In J unary of each year the f'ol ?er- r,_r . klr ~. d
c4.1t ?r f.a,f.a Will ,}? is tom, } f C- ,
~8i:M27i.,H V. to ho
~.r,ater p wr. aanen Storage,
Barn irattons o o ?loqP s t, v er ifi to o
F,r ~cw u as ir*i:ic ttc'd irk a) f : } $ ,caul ; i~
lid i l be followed
.lo,s.(.;gra JUL be . I'aia,tK d '~n i .. ?Et. s is-'
31, fo do -r from Ua (;a3. rai s' ,H'--cis'ral a,; Dn y a
ri t y IrScli'T1L.. "I., on.
Approved For Release 2000/08/16 : CIA-RDP80-00679A000100010109-6
 Approved For Release 000/08/16: CIA-
M P 679A00010000010109-6
V fi'r3000/08/16
:;F)curit;~ informatioliftO
(c) For voucherecit personnel Uie provisions of Chapter
Rl-35, Federal Pereonrel :Manual and paragraph 7, Person* 1.
Director Femorandum 30, 32-52 will be observed when folders
are forward ,-4 to a requesting agency.
(d) For unvouchered personnel, a letter summarizing
the individual's CIA service recoxq will be forwarded to the
requesting ai, mcy? In lieu of envy CIA documents,,
(a) For both vouchered and unvroucrao?: d personniol who.
were appointed to CIA by transfer from other Federal :;onciea,
or who hoed prior irederal enployront, all documents received
in CIA from such other agencies will be forwarded to the
gaining agency.
(f) When the service record request from another Federal
agency has been acknowledged and the appropriate records for-
war &.ed, the renaming pereon iel folder materli.l will ua filed
alphabetically in the calender year file of the true separation
cases and v ill be forwarded to the CIA Records Canter in
January of the following year.
(3) Separation to Staff Agent tatue
(a) .the letters uC0OB,9 and the date of separation will
be Stamped on the upper right corner of the Official Personnel
folder.
(b) ?i'fhe procedures indicated in (b) and (c) of paraa
jraph 2 a (1) above, will be fol.l owed a
(c) 'lie folder will be retained in the current cUen Barr
year file of true separation cases until notifications of
ten'.ination from : tuft l gant Gttitas, is xeceivedn
(d) Whs.: notification of tentanation of Staff ,,gent
;status is rec?eired, the letters "CO43OBm1 anti data will ~?.
deleted and the persosr el folder returned to the active file
e=r? the calendar year file and. will be forty d to the CZA
Records enter in January of the #`oliowi n,,; year... as ape-
prnspriste a
In order to standardize maintenance and provide a rapi,i
reterence saurce, Service Record. Cards (;standard Form 7) of Sep .raLed
rs r oaznel will be filed alphabetically in a centralised file in the
!' nreor l Division (overt)? The Chief of -'ronaac Mons and Records Branch
%Overt) will take appropriate steps to insure that proper security
measures are taken to prevent inproper diaciosure of information con-
t .ned in this file.
CON DEN ,
F curity Intornaation
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 Approved For eas2000/08~ae6~~ Q01010109-6
f s ti-ors InvenUiry Locator c.a.r+d.s
`o3ition inventory Locator Cards (,3x5 carne) of rge ~: prat
IP-1OYPes will be destroyed on the date of the .-eparatIon,
Inactive Aslant 'ecortis
P T'1icar,t :-alders
ap :..acannt files the mar of last conti: , or a ater 45t
mill be ~p?ed IT, the uppor left-ti xd corn r spa 1~, .+ ,
d ' Asa^;t~ , :; apppi.icant ioldersq aw tt:e ,te;a t`r7c t + r
. / ~ lic u, files Will a lA owod on Jana
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,
1.dOra5 ? it 3 t a pert6d of five years from + 'e
3
r
o
.
,
t or .nterest, 'removed .froze 'Ake file and t:rare, e= r d, to
"
'2aeord..h Cen
or Permanent storat-t.,
Sftrttty in.fox?:,latton_
for orris f Ar.~p11 cant, 'dies
f~ mix cards (in udd ng wiii to came for j r _. ~. '4 'i
Approved For Release 2000/08/16 : CIA-RDP80-00679A000100010109-6