QUALIFICATIONS ANALYSIS PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00679A000100010129-4
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: November 17, 2016
• Document Release Date: July 12, 2000
• Sequence Number: 129
• Publication Date: January 16, 1953
• Content Type: REGULATION

Approved For Release 2000/08/16 :CIA-RDP80-OD~79A000100010129-4
_~
CQ~
16 January 1953
UPM 20380-1G
1. The Res
SU~ECT: ~}ualifications Analysis Program
13.ESCI~ION> PDM No, X1?.52,, Ilnployee G~ual.ifications Coding Projects
dated 31 October 1952
R~'Fk;RENCE ~ PDM No. 37-52? Maintenance and Utilization of Applicant
gisters dated 5 August 1952
and codification
arch and Planning Staff is now completing the analysis
the education, experience, and other qualifications
This project, which has involved an e xpenditure of
of Agency personne
considerable time an
Agency, has resulted
effort on the part of personnel throughout the
n the preparation of machine records containing
comprehensive qualific
nection with the planni
ti ons data which wi 11 be used constantly a.n c on-
ments of the career servi
programs filling the requ
of operational programss satisfying require-
s boards facilitating placement and promotion
ements of unusual .f~.gency projects, and pro-
viding assistance to managem;
system be maintained in a cur
t planning. It is imperative that this
nt manner and that all offices having
responsibility for its operatio;
tion to ensure operational effec
RSONNEL I~TRECTOR MEMURANDUM N0. 3?-53
and maintenance exert max3mtun coopera-
Venea^s.
2. The following assignments ire now in effect regarvling the
qualifications Analysis Program:.
a. Transactions and Records B anches are responsible for having
each ~w employee complete two c opi of the qualifications question-
naire (Form Nor 37-152). (A,ppli-cant eta Form No. 37-1a.9 will no
longer be used in connection with call~cting qualifications data.}
One copy of the questionnaire will be fd aided to the approprl.ate
Placement Branch for coding and subsequen return for filing in the
employeers official Personnel Folder; the Cher will be transmitted
to the office of assignment. With regard those employees who
enter on duty with provisional clearance, Tr sections and Records
Branches will. wait until such employees obtai full clearance and
receive a permanent office assignment before d~ tributing questionw
noires to them. In order to maintain current ap~li.cant recard.s~,
Transactions and Recon~.s Branches wi11 advsie Personnel Procurement
Division whenever security action is initiated on person Pram the
applicant register<
b. Placement Branches will analyze and code the qualifications
of new personnel upon receipt of qualifications questionnaires from
Transactions and Records Branches. After the coding is completed'
~'~3a ~l~p~p~'o~ie~i~F~or'~
J~ ~-- CONFIDENTIAL PDM 3-53
ase 2000/08/16 :CIA-RDP80-00679A000100010129-4
 Approved For please 2000/08/16 :CIA-RDP80-~79A000100010129-4
CONFIDENTIAL
questionnaires wi11 be returned to the appropriate Transactions and
Records Branch for filing in Official Personnel Folders arr3 the
code sheets will be transmitted to the Machine Recoxds Branch.
Periodically each Placement Branch will be furnished an Employee
qualifications Register showing the qualifications of Agency perms
sonnol in such categories as education and training?.language pro-
ficiency~ area knowlsdge~ and occupational experience and skills.
This Register may be used by Placement Officers for selection and
other placement purposes.
c. Central Processing Branch will continue to have employees
returning from overseas complete two copa.es of the questionnaire.
One copy will be forUrarded to the appropriate. Placement Branch and
the other to the individuals office of assignment.
d. Personnel Procurement Division will continue its functions
as outlined in PDM 37-52.
e, The Research and Planning Staff will be responsible for
mon:i.toring and coordinating the program. This responsibility will
include but wi 11 not be ]3mited toc periodic Spot checking of coded
qualifications to ensure accurate interpretation; prepari.ng~ co-
oriinating, and disseminating changes to coding manuals; preparing
training materials on coding; arxi negotiating with Machine ftecoxds
Branch for special machine nzns that cannot be satisfied from the
Employee qualifications Register refarrad to in b, above, (Special
requests for machine listings involving the Applicant Register will
be processed by PPD.)
3. To ensure that qualifications recox~ts of 1~gency personnel are
maintained on a current basis a CIA Notice wall be published annually
to advise all personnel of their responsibility to inform the Personnel
Office of significant changes in their qualifications such asp anew
dsgree~ different type position within the ,F~gency, or new language pro-
ficiency. ~'i form will be devised to accompany this annual CIA Notice,
~S~
GEORGE E. MEIAON
Personnel Director
~M 353
Approved For Release 2000/08/16 :CIA-RDP80-00679A000100010129-4