PAYMENT OF CLAIMS INCIDENT TO INVITATIONAL TRAVEL OF CANDIDATES FOR STAFF EMPLOYMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00679A000300020035-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 14, 2016
• Document Release Date: March 4, 2003
• Sequence Number: 35
• Publication Date: September 14, 1961
• Content Type: MEMO

CEP 1951
Approved Fl Release 2003/05/05.: Cl 0-00679A000300020035-5
IWAV
14 September 1961
SUBJECT: Payment of Claims Incident to Invitational Travel of
Candidates for Staff Employment
1. PaQ2se
This memorandum outlines new procedures for paying travel claims
to applicants invited to Washington, D. C., for employment interviews and
examinations. The intent of these changes is to permit cash payment of
invitational travel claims on a constructive round-trip cost basis while
the invitee is at headquarters. Under former procedures, an applicant
invited to Washington at Government expense experienced up to eight weeks
delay before receiving reimbursement for expenses. The delay frequently
imposed a hardship on travelers, many of whom had to borrow funds to make
the trip. In many other instances, the delay adversely affected the
affirmative interest of likely candidates for employment. The application
of these new arrangements will preclude repetition of the circumstances
cited above.
a. Invitation to Applicants
The officer in the Office of Personnel who contacts the
applicant to arrange a visit to Washington will do so only after re-
ceipt of a properly approved travel order prepared by the Personnel
or Administrative Officer of the interested operating component.
(1) The communication to the applicant which authorizes com-
mencement of his travel to Washington, D. C., at Goverment ex-
pense must include the following instructions:
'This is not an offer of employment, but your trans-
portation expenses from your present address to Washington,
D. C., and return will be borne by the Government. You
are authorized round?4rip, first-class rail or air travel,
but jet surcharges are allowable only;',if you fly economy
?PM x+-61
Approved For R '~i a - 80- T9~O b3d01)2U '555-5
1Sac .
 Approved For Release 2003/05/05 : CIA-RDP80-00679A000300020035-5
or tourist class. If you so choose, travel is au-
thorized by bus or privately-owned automobile, the
total cost not to exceed the cost of travel by com-
mon carrier. In lieu of reimbursement for actual
expenditures for hotels, meals, and other personal
expenses, you will receive an allowance of $16.00
per day while you are away from your home. Please
retain all ticket stubs and receipts to support
your reimbursement voucher. You will be reim-
bursed while in Washington and you should contact
, on
after you arrive to arrange for preparation of a
travel voucher on the basis of which you will be
paid- if
(2) Upon reporting to the officer in the Office of Personnel
designated in the communication, the applicant will be directed
to the Central Processing Branch (CPB) for preparation of the
travel voucher and receipt of cash payment of his travel claim.
c. Payment of Claims
(1) A special imprest fund to be used for reimbursement of
invitee travelers has been established in CPB for payment of
these claims. The custodian of this fund will supervise the pre-
paration and review of travel vouchers of invitee travelers and
is authorized to make immediate cash payments in the amounts shown
on such vouchers. After payment by CPI, vouchers will be for-
warded through present channels for further processing, approval,
and certification.
(2) If collection of an overpayment is required, responsi-
bility for notifying the traveler and for collection shall rest
with CPB. If adjustment of an underpayment is required, payment
shall be sent to the traveler through. CPB.
25X1
25X1
D. ECHOLS
op m x+.-61
Approved F P80-00679A000300020035-5