TRAVEL AND TRANSPORTATION EXPENSES FOR APPOINTEES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00679A000300020043-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 14, 2016
• Document Release Date: March 4, 2003
• Sequence Number: 43
• Publication Date: February 2, 1960
• Content Type: MEMO

Approved For Rele se J5AI,5dSEIA RDP80-00679A000300020043-6
STAT
2 February 1960
Official R rC. Oapy
t~ce of Perst~eel
SUBJECT: Travel and Transportation Expenses for Appointees
REFERENCES: a. Memorandum from DDS approved by DCI 9 January
1960, (ER 6o-1liJ), Subject: Payment of
Travel Expenses for Appointees
1kc.sc,N0E0 ey b. OPM 20-605-12,. dated 2 July 1958, Subject:
o4nh Revised Minimum Pay Rates for Engineering
,4t.,e_ 9u d Scientific, and Medical Officer Positions
RESCISSIONS: a. OPM 22-100-1 (2-59), dated 13 February 1959
b. D/Personnel Special Memorandum No. 21,
dated 6 April 1957
1. Reference a. authorizes the Director of Personnel to approve
reimbursement of travel expenses to individuals who have earned grad-
uate degrees and who are being appointed to economist positions, or to
individuals being appointed to the positions listed in reference b.,
or to certain appointees who are disqualified during EOD processing.
This authorization has been granted by the Director of Central Intel-
ligence pursuant to section 8(a) of the Central Intelligence Agency
Act of 1949, as amended, and may be extended to other categories, or
withdrawn, by the Deputy Director (Support) as the needs of the Agency
dictate.
2. Reimbursement of appointees to economist and other positions
as designated in reference b. is for travel to Washington., D. C. from
the appointee's place of residence. Reimbursement to disqualified
appointees is for travel to and from Washington, D. C. and the place
of residence. In either case, reimbursement will be governed as to
amount and allowable items by Standardized Government Travel Regula-
tions. Also in either case, reimbursement constitutes additional
compensation (chargeable as object class 01) and is taxable as such.
3. Recruitment Officers and Personnel Representatives are re-
sponsible for briefing candidates being considered for employment in
positions for which travel and transportation expenses may be author-
ized. In doing so, they must caution each candidate against performing
travel prior to receiving a written authorization which specificall-'r
invites him to enter on duty. The attached Memorandum of Understand-
ing will be transmitted to the individual at the time he is invited to
enter on duty with the request that he complete and return it as soon
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CIA INT USE ONLY
as practicable. If the Memorandum has not been received by the
time the person enters on duty, the Appointment Clerk will have
the individual complete and sign one copy. The signed Memorandum
will be forwarded to the appropriate division of the Office of the
Comptroller with the approved travel voucher.
l Each case in which reimbursement for travel and transpor-
tation expenses is proposed will be referred to the office of the
Director of Personnel for review prior to transmittal of the in-
process letter. Prior to transmitting the EOD letter, the Person-
nel Representative concerned will obtain a Travel Order from the
sponsoring operating component which will include certification of
the availability of funds and, under the Special Provisions section,
the approval of the official authorized to sign personnel action
requests for that component. The Travel Order will be identif?ed by
the operating office's symbol and allotment number. The approval
line will be left blank for signature in the off*-'ce of the Director
of Personnel. The regular payrolling of the individual concerned
will determine whether claims are paid from vouchered or confidential
funds.
5. The employee's claim for reimbursement will be submitted by
the employing office in the same manner as for other travel vouchers,
with the exception that vouchers will be routed thr_,,ugh the Personnel
Operations Division for the attachment of the signed Memorandum of
Agreement and appropriate flagging to indicate that it is chargeable
to object class 01 rather than 02.
6. Determination regarding the refund of such payments if the
appointee is separated within twelve months of appo _ntment will be
made by the Director of Personnel
7. Payment of round trip travel expenses of i.adividuals who
are disqualified for employment within 120 days of appointment is
authorized in certain cases. Such cases will be processed by the
Special Assistant to the Director of Personnel and au:bmitted to the
Director of Personnel for approval. Such claims ar= paid from Office
of Personnel funds and no action is required by the employing office.
GORDON M. STEWART
DI -rector of Personnel
STAT
Approved For Release 2003/05/05 : CIA-RDP80-00679A000300020043-6
 Approved For Release 2003/05/05 : CIA-RDP80-00679A000300020043-6
MEMORANDUM OF UNDERSTANDING
Concerning Travel Expenses
As an applicant for employment with a classified activity of
the United States Government, I understand that if I am accepted
for employment I will be entitled, as part of my compensation, to
reimbursement of travel expenses for myself and my dependents and
transportation of my household effects from
to Washington, D. C., subject to the following conditions:
1. Reimbursement will not exceed the maximum allowable fcr a
domestic transfer under Executive Order 9805 and the Standardized
Government Travel Regulations as the same may be amended.
2. If I incur travel and transportation expense without rior
written authorization, I do so at my own risk.
3. If I voluntarily leave the employ of the agency within: one
year after entry on duty I may, within the agency's discretion, be
required to refund reimbursement received.
Ii. It is my responsibility to report this reimbursement as
part of my compensation (income) under Federal and State incomE
tax laws.
Signature:
(r `O)
Approved For Release 2003/05/05 : CIA-RDP80-00679A000300020043-6