MINIMAL AWARDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00706A000100130001-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 46
• Document Creation Date: December 9, 2016
• Document Release Date: September 2, 2000
• Sequence Number: 1
• Publication Date: April 15, 1977
• Content Type: SUMMARY

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/3
 ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM: EXECUTIVE SECRETARY
EXTENSION
NO,
SUGGESTION AND ACHIEVEMENT
AWARDS COMMITTEE
DATE
1001 AMES BUILDING
2086
13 April 1977
TO: (Officer designation, room number, and
DATE
building)
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1 DC/BSD
SE 56 Has.
~`7
1 to 5: For your information.
2. C/BSD
5E 56 Has.
G
6: Attached are 16 Minimal
Award ca ses for
our a
roval
-
--
__
y
pp
.
3? DD/Pers/SP
5E 56 Has.
A
PR 1977
4 Exe sst/OP
58 Has.
5? DD/Pers nel
SE 5 as.
Chairman, SAAC
ApR 19
5E 58 Has.
s.
9-EXECUTIVE SECRETARY
7
SUGGESTION AND ACHIEVEMENT
AWARDS COMMITTEE
LS BUILDING
10.
2
12.
13.
14.
[15.
FORM
3-62
^ UNCLASSIFIED ^ INTERNAL F1 EkSECRET
610 USE EDITIONSFREVI?us SECRET El CONFIDENTIAL USE ONLY
^ INTERNAL ^ UNCLASSIFIED
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
DC
Directorate of Administration/OS
A. Summary of Suggestion
Install plexiglass shields over the food in the
Rendezvous Room at Headquarters as a health measure.
B. Evaluation
1. OL declined this suggestion in July 1975
because the GSI Cafeteria Manager stated that the shield
or "sneeze screen" suggested is not a very effective
measure in preventing food contamination. The major
source of food contamination by foreign matter is the
use of customer hands, i.e., handling of serving im-
plements, etc., around the food and self-service area.
This cannot be effectively prevented.
2. In August 1975, the suggester discussed his
proposal with FDA and Fairfax County Department of Health
and determined glass shields are required by law.
3. OL then contacted OGC who determined that both
the Commonwealth of Virginia and the County of Fairfax
have provisions in their respective codes that require
counter-protector devices (memo attached).
4. The plexiglass shields were installed in the
Rendezvous Room in late February 1977. OL/LSD said no
cost was involved. GSI found a shield, formerly in use,
and had their employees install it. About 88 persons
daily use the Rendezvous Room for lunch in addition to
those attending after-hours functions.
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C. Recommendation of Executive Secretary
1. Not line of duty.
2. $50 award (MODERATE/EXTENDED).
D. Decision of the Chairman
/S*w'I? STATINTL
Chairman, uggest;Lo and Achievement
+60 1 -
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OGC 75-4285
1.8 November 1975
LSD/OL
SUBJECT Suggestion No. 75-485 - Plexiglass Shield Over Food in
Rendezvous Room
1. This Office has reviewed appropriate statutes to determine the existence
of a legal requirement to install a protective screen over the food service area in
the Rendezvous Room. In our opinion, such a i equ.irement exists.
2. Currently both the Commonwealth of Virginia and the county of Fairfax
have provisions in their respective codes relating to the protection of foods placed
on display. Title 35, Code of Virginia ?36 provides that: "All foods shall be
effectively protected from contamination. Adequate refrigeration shall be provided
for all perishable foods." Additionally, ? 29 of the same title states: "Nothing
contained in this chapter shall in any way limit the power of any county, city or
town to prescribe by ordinance for the regulation of sanitary conditions in restau-
rants located therein."
report based on a 1962 "Code" and that appropriate recommendations are being
,protective devices is currently being noted as a deficiency on the FDA inspection
only concurrent jurisdiction over the property upon which it is located, requires
Agency compliance in these circuthstances with the cited regulations.
4. The Fairfax County Code provision is essentially a verbatim copy of a
similar provision in regulations proposed by the Food and Drug Administration
and published for comment in a recent issue of the Federal Register. Mr. David
Dunlap of the regional office of the FDA indicated that the absence of counter-
3. Section 20-5(c) of the Code of Fairfax County is more specific and requires
the installation of "effective, easily cleanable, counter-protector devices or similar
types of protective equipment." The location of the Headquarters Building in the
county of Fairfax and fact. that the Federal Government does not have exclusive but
Counsel at FDA, the attorney who worked on the proposed regulations, indicated
made to GSA to remedy the deficiency. Mr. Terry Coleman of the Office of General
(1962 Recommendations), 1963.
-contained in Public Health Service Pamphlet No. 934, Food Service and Sanitation --
_. that the 1962 "Code'- referred to by Mr. Dunlap was an FDA advisory regulation
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 IA-RD'%WO
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'"r 5. In order to avoid conflicts with existing local laws and what, In all proba-
dmj bility, will subsequently be more stringent Federal directives, it is recommended that
appropriate protective screens be installed.
STATINTL
AdmiIr!is.L:AiYj xc, I Use Only
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-152: dated 24 October 1975
, GS-12
Directorate of Science and
Technology/NPIC
A. Summary of Suggestion
1. Background
Some cypher lock controls in were
located so that it was possible for an in i PTP
activating the cypher control to be struck and injured
by an access door being opened by a person exiting the
controlled. area.
2. Suggestion
Move the cypher control activating boxes a
short distance from their current locations and out of
the path of the door when opened.
B. Evaluation
1. A representative from Headquarters/Office of
surveyed the cypher lock controls in Building
rit
y
TTATINTL for possible safety hazards and determined that
n
ff t
ere were eight locations in which there was su icie
space to. move the cypher locks. NPIC/Logistics Branch
has completed the move of the cypher lock controls in
these locations.
2. NPIC rated intangible benefits MODERATE/
EXTENDED and recommended a $100 award for this safety
improvement. Although there were no reported serious
accidents, many employees have been struck by cypher
doors opening into the hallways, have spilled food and
have incurred minor injuries.
3. Safety Branch concurred in the recommended
award.
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C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $100 award (MODERATE/EXTENDED).
D. Decision of the Chairman
STATINTL
l,5` ? 7
Ch.airm , ge n an ate
Achievement Awards ommittee
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-211: dated 11 June 1975
, GS-05
FPO
Directorate of Science and
Technology/NPIC
A. Summary of Suggestion
1. Background
On each landing of the center stair-
way up to the fourth floor and on e sou stairway on
landings 2, 3 and 5, there was enough space between the
handrail to permit a person to fall. If something were
spilled in one of these areas, a person could easily
slip and there was nothing to prevent the person from
falling through the railing to the next floor.
2. Suggestion
Install stairwell restraining devices in the
center and south stairways on the landings to prevent
a person from falling through. Some 600/700 employees
use these two stairways alone.
B. Evaluations STATINTL
1. NPIC said tenants (OIA, USAIIC,
and DIA) as well as visitors sometimes use the stairs.
In case of fire, the whole building must evacuate by the
stairs. The restraining devices prevent a person from
falling through the railing and possibly causing serious
or permanent injury. The restraining devices were in-
stalled in December 1976. Director, NPIC wants to speed
up evacuation time. The elevators are out quite a bit
at the center and south portions of the building; the
freight elevator is in that area and a great number of
employees use the stairways during normal times; also,
there are chemicals at the center and south portions
of the building which makes the need for safe and speedy
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evacuation even more important. NPIC rated intangible
benefits SUBSTANTIAL/EXTENDED.
2. CIA Safety Officer said:
"This was a good and timely suggestion.
Safety Staff had recommended this improve-
ment years ago in their safety inspections
but the work never was done. The suggester
would not have known about Safety's recom-
mendations so it was a very good suggestion
and shows initiative on the part of an FPO.
If it would prevent one serious fall, it
is worth a $150 award."
C. Recommendation of Executive Secretary
1. Not line of duty.
2. $150 award (SUBSTANTIAL/EXTENDED).
D. Decision of the Chairman
STATINTL .. .77
Chairman, suggestion allE Achievement Date
Awards Committee
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-221: dated 11 December 1975
MORRIS, Joseph B., WG-9
Painter
Directorate of Administration/OL
(GSA - McLean Field Office)
A. Summary of Suggestion
1. Background
The 12 x 12 metal inspection plates in the
Headquarters Building floor cost approximately $9.74
and the life expectancy was two weeks to five years
depending on the traffic areas. The plates had a
crush pressure of only 16,000 pounds (in the center).
They were often crushed by the heavily laden electric
trucks used throughout the building. The crushed
plates created a safety hazard.
2. Suggestion
The suggester designed a new plate 1/8" thick
which has a low profile reinforcement that will with-
stand pressure in excess of 35,000 pounds. The new
plates should have an indefinite life expectancy,
eliminating the need for replacement.
B. Evaluation
1. Detailed OL evaluation attached.
2. CIA Safety Officer, concurred in a $25 award
for the safety benefits. There have not been any
recent accidents caused by tripping on the plates.
C. Recommendation of Executive Secretary
1. Not line of duty.
2. $25 Award (MODERATE/LIMITED).
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D. Decision of the Chairman
Chairman, Suggestion an Achievement
Z, -
i- 4 77
Date
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2 8 FEB `1977
MEMORANDUM FOR: Executive Secretary, Suggestion and Achievement
Awards Committee
Chairman, Internal Suggestion Awards Panel, OL
SUBJECT . Replacement of Metal Inspection Plates in CIA
Headquarters Buildings Floors
REFERENCE . (a) Employee Suggestion 76-221 dtd 11 Dec 75,
same subject (OL 5 6260)
(b) Memo dtd 9 Aug 76 to ES/SAAC fr C/ISAP/OL
same subject (OL 6 10,146)
(c) Ltr dtd 6 Jan 77 to McLean Field Office, GSA
fr Regional Commissioner, subject: Suggestion
Approval
1. We have concluded our evaluation of the subject suggestion and
have determined that the suggested reinforced 1/8-inch inspection plates
definitely constitute an improvement over the unreinforced plates pres-
ently in use.
2. Originally, the inspection ports in the Headquarters Building
floors were designed with a 1/8-inch recess to accommodate a removable
steel cover plate of equal thickness. This arrangement works very well
in those areas of the building which are not frequented by heavily loaded
equipment; however, in the areas where forklifts are constantly in opera-
tion, the standard plates are not strong enough to support the additional
weight.
3. In an effort to extend the life of these plates, and ultimately
to reduce the cost incurred by frequent replacement, the General Services
Administration (GSA) adopted a policy of replacing damaged plates with
plates made of 3/16-inch steel. The thicker plates succeeded in solving
the problem of frequent replacement; however, they protrude slightly
above the level of the floor and there have been some complaints about
tripping over the raised edge.
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SUBJECT: Replacement of Metal Inspection Plates in CIA Headquarters
Buildings Floors
4. After having tested one of the 1/8-inch reinforced plates for
a period of 14 months, it was compared with one of the 3/16-inch unrein-
forced plates that had been in place for roughly the same period. On
the basis of this comparison, it appears that the 1/8-inch reinforced
plates provide the strength and durability currently achieved by the
3/16-inch unreinforced plates. Inasmuch as the 1/8-inch plates do not
create a safety hazard by protruding above the level of the floor, it
is recommended that they be used in cases where the additional strength
is required.
5. Attached herewith is a letter from the Regional Commissioner,
Public Buildings Service, GSA which advises the suggester that his sug-
gestion has been adopted and that an award in the amount of $25 has been
approved. In view of this information and in further recognition of the
fact that no monetary savings will accrue to the Agency, an additional
award based on the savings aspect does not seem appropriate. However, it
does seem that a safety improvement is likely to accompany the implementa-
tion of this suggestion and may merit an award from the safety standpoint.
Therefore, it is recommended that this case be forwarded to the Safety
Branch, Office of Security for their evaluation and recommendation.
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 Approve or ReYea~se~0~1 rClk-2BRb-W06A000100130001-1
Mr. Joseph B. Morris
Arlington Area
McLean Field Office
Your suggesticn R3-7.6-199 ,. submitted on December 12, 1975,
concerning 12 x 12, inspection metal plates.
has. been adopted.
I am pleased to inform you that a cash award in the amount of $25
has been, approved. This amount, of course, is sub.iect? to inccme tax.
in effecting iniprcverr,ent and. economy in our operations. Keep your
suggestions coming in:
on behait of Region 3, I?wish to express appreciation for your interest
A copy of th;s letter will be placed in your personnel folder.
Regional. ommissione
Public Buildings Service
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1977
Region 3
Was/tington, UC 20,107
REPLY TO 3Dpf]
ATTN OFt 38 (R
SUOJECT, Suggestion Approval.
Keeb Freedn>i in Ynur F?1,,. [1'ifii ri S' P , P 1 R?_r;no (F
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-250: datprl 72 January 1976
Personnel Otticer
Directorate of Administration/OP
A. Summary of Suggestion
Make Standard Form No. 66A, Official Personnel
Folder Tab Insert, copy attached, available as a
pinfeed form to allow for automatic label production.
The continuous pinfeed form would make it possible to
more effectively convert existing files to the new
label format to include the social security number.
In addition, a continuous pinfeed form would allow
the automatic printing of labels for new employees,
ensuring consistency in name and number format in both
manual records and machine systems.
B. Evaluations
1. OP/Review Staff evaluated this case and suggested
referral to CSC to determine if other agencies might find
the pinfeed form to be of advantage. Civil Service
Commission conducted an informal survey and found that
very few agencies would use a marginally punched version
of SF-66A for computerized printing. GSA prepared a
printing requisition for the new construction to measure
the cost effectiveness. Although the cost of printing
the marginally punched form is virtually the same as the
construction of the former form, the final product is
more accurately perforated. This makes the tabs easier
to insert on the Personnel Folder and less likely to
slip out during handling. Therefore, SF-66A's are now
being printed as a marginally punched form. CSC has
sent CIA a "Beneficial Suggestion Certificate" for
presentation to the suggester.
2. Chief, Records Administration Branch stated that
the value of the revised form to CIA lies in the fact
that all Personnel Folder labels must now include the
employees Social Security Number. Since this is a
large one-time job, computer printing of the labels is
the most practical. Subsequent labels for folders would
be manually prepared, but even then a continuous
perforated format would be much easier to work with,
especially when the quality of the perforations will be
greatly improved. C/RAB recommended a $50 award based
on MODERATE/EXTENDED intangible benefits.
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r
Aware
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $75 award (MODERATE/EXTENDED).
D. Decision of the Chairman
'7
Date
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-------------- Qppromed-For Release 2001 /09/04- GFARDP8O 7 qe - sonnel Folder Tab Insert
Prescribed by U-9- -i 11 Service Commission
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
(GS-11 equiv.)
Directorate of Administration/0L
A. Summary of Suggestion
1. Background
The OL/LSD/SMEFB/Carrier Maintenance Section
mechanic journeymen responded to trouble calls throughout
Headquarters on foot carrying the required tools and
necessary repair parts. In many instances, two trips
or more were required from the shop to the trouble spot
just to transport needed parts. (CMS maintains over 30
miles of tubing and 167 tube stations in Headquarters
Building.)
2. Suggestion
Provide the Carrier Maintenace Section with an
electric utility cart and battery charger like the one
used by the Headquarters Building GSA Electric Shop.
(Example attached.)
B. Evaluation
1. OL said the cart and charger were received on
30 November 1976 (cost $1,295). The battery-operated
cart reduces response time to trouble calls and in many
instances the need for return trips to the shop for tools
and replacement parts. This more efficient use of time
during normal duty hours will provide more time for routine
maintenance and, possibly, reduce the likelihood of future
malfunctions.
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I
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2. Tangible savings:
a. Each trip has saved 3
1/2
minutes
travel time from shop to job
site.
In FY
76, there were 970 blocked lines and/or
service calls -
970 calls x 3.5 minutes saved
per call = 56 hours and 35
minutes
b. Return trips eliminated (because
more material can be transported by cart)
an average of 1 in 4 trips would be elimi-
nated -
970 calls : 4 = 242.5 (1 out
of 4 trips eliminated) x 6
minutes = 24 hours and 15
minutes
c. Carrier pickup and returns. Many
more carriers can be transported via cart.
The pickups are: two times a day, three
times a week, fifty-two weeks a year:
312 x 9.5 minutes = 49 hours and
24 minutes
Total man-hour savings - 130 hours 14 minutes @ $8.41
per hour = $1,095 annual savings.
3. Intangible benefits: reduced tube down-time
since travel time to and from the job site is faster
and more efficient (SUBSTANTIAL/EXTENDED).
C. Recommendation of Executive Secretary
1. Job related but sufficiently meritorious
to warrant special recognition.
2. $300 award based on nnual savings of $1,095
($105), plus SUBSTANTIAL/EXTFDED ($195) intangible
benefits.
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D. Decision of the Chairman
Chairman, ug estion a Achievement
Awards Committee
Award.
4,6,V
Date
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over-tlie. years...
Conip,'nsotr?s utitcrrnufir catty' for AC ~u pply a uttage
sarialions 105-128 t'ac.
Supply roltage variations ..r 10 /rom 117 colts
maximum fluttery voltage variation -?-1% r1ecreas-
irig to F-1i2,r at cnish rate with constant electrolytr
tern peratrtres.
No lops or rate controls to set.
Pi.oacered by fester in 1507 and proven to
lfi?,O00 chargers.
a Automatic taper of charge rate for superior
battery tire through good equalization of cobs
a Silicon diodes with inherent surge protection
operated at a conservative percentage , oftheir
rating. 100,000 units have proven the highest
CORROSION RESISTANT
CASE
IN THE FIELD!
,~- aE,.r
AC Svpplyr 1OS-129 volft 60 cycl*t .l-gte phase
36 Vain Model 36LC25T12 17 to 2.5 Anp'al cat
24 Yaits M;del 24LC25T12 td to 2 Amps p
it Yalta Moat let.C25T12 6 to I S Aenpt Input`
t barge Rgt.i 23_ArnFs fnpesittg is 2 A, sic. for 170-21Q ltmpare Ii
lsottsrtat (20 hr, rate]
Connections: 9 It. DC lard (specify plug end polarity)
is $t. t4C turd vvith n+outdt?d piv9
Dimensions; )i! H x 9Sje' W x 12t/s" Q
Shipping.Wt. 43 pounds
Mouatleci Set oe shelf, wall mount with kaykalss or hang from
coiling sacuraty.
FOR REPAIR MANUAL. ADVISE US sERtA
? Convection cooled design for maximum retta?,;
bility and minimum maintenance.
ADDED FEATURES:
? Line voltage compcosatlon achieved by flux
oscillator circuit applied to battery chargers
WAIi11.Th 1 Y
rfdininistered by apptviLed scrs:ice
agcnf ies in fill rrialor r ities fir ones
year orgainst defects in materials of
workmanship.
fitO, CHARGER
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E.
SUGGESTION NO. 77-152: dated 1 r 1976
, GS-11
ec ronic Specialist
Directorate of Administration/OC
A. Summary of Suggestion
1. Background
The Data Test Set gained access to the SC-1
D.C. Patch Panel via specially made external patch
cords. The cords were allowed to drape across the
front of the SC-1 Terminal, thus becoming an obstruc-
tion to other operations. The possibility also
existed that the Data Test could accidentally be pulled
off the terminal.
2. Suggestion
Wire the Data Test Set directly to the SC-1
D.C. Patch Panel via the 3A3PB1 Terminal Block, using
spare jacks (instructions attached). Smoother opera-
tion of the D.C. Patch Panel results because only
conventional patching is now needed and no cords are
draped across the terminal, creating the danger of the
Data Test Set being dropped.
B. Evaluation
1. OC is conducting a test to implement the above
change. A Modification Work Order will then be issued.
2. The suggestion results in more conventional
operation of the SC-1 Patch Panel and improves the
general appearance of the terminal by not having
cables hanging over the front when the data test set
A0 M I N I S T AT ~E
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
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130001-1
is in use. This suggestion also eliminates the
possibility that the data test set can be pulled
from the SC-1 rack and damaged. While no sets have
been damaged to date, the possibility of an
accident increases as more and more are installed.
OC estimates that 49 sets will be in operation by
the end of 1977 at a cost of $2,000 each.
STATINTL
C. Recommendation of Executive Secretary
1. Not line of duty.
2. $200 award based on a cost avoidance of
$2,000 ($150), plus MODERATE/EXTENDED ($50) intangible
benefits.
D. Decision of the Chairman
IS- 4 1-7
chievement Date
yna
Chairman, Suggestion
Awards Committee
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;E LY
I a n a
ADMINISTRATIVE
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EIA CONNECTOR
WIRING
SC-1 3A3 PB1
PIN
1 Frame Ground
to
3-A (Chassis ground)
2 TX Data
to
1-D (J-37)
3 RX Data
to
1-F (J-39) Strap
5-L (J-71)
7 Sig Ground
to
2-D (J-37)
15 TX CLK
to
2-F (J-39) Strap
6-E (J-64) Strap
6-L (J-71) Strap
4-F (J-39)
17 RX CLK
to
8-L (J-71)
24 Ext. TX. CLK
to
8-E (J-64)
4-D (J-37) Strap
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 O5 05
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NOTES
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 77-188: dated 23 November 1976
GS-12
Intelligence Research Specialist
(DIA Employee)
Directorate of Science and
Technology/NPIC
A. Summary of Suggestion
1. Background
The computer printed form used by NPIC/Priority
Exploitation Group for first phase reporting contained
the Order of Battle printout which was not used by PEG.
2. Suggestion
Change the Report Format Table used by the
computer to format the form, to eliminate the Order of
Battle printout from PEG copies of the form.
B. Evaluation
1. NPIC said that both LEG and PEG photo
interpreters use the same computer printout forms for
first phase reporting with the exception that PEG does
not need the Order of Battle printout to fulfill their
requirements.
2. By simply changing the Report Format Table the
computer uses to format the form, the entire form
required by PEG is now printed on one page instead of
two. The suggestion was adopted in December 1976 and
will be used until May 1977 as an interim measure
until PEG receives its own software. The total paper
savings for this time frame is $45 (50 targets per day
at an estimated $.01 per sheet). NPIC said that there
are no intangible benefits.
3. NPIC recommended a Certificate of Appreciation.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. Certificate of Appreciation.
E2 IMPOET CL BY, 0001RA
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D. Decision of the Chairman
Chairman, uggesti n and
Achievement Awards ommittee
Drat
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 77-209:
GS-06
O
omputer ec ni.cian
Directorate of Operations/ISS
A. Summary of Suggestion
DDO/Information Services Staff compile a computer
Master Library Index to include program names, member
names, responsible programmers and other pertinent
library information. This system provides, on demand,
a better control of the library functions associated
with the various program libraries.
B. Evaluations
1. DDO/ISS adopted the suggestion in November
1976. It requires less leg work. than previously and
facilitates keeping track. of about 400 programs. The
computer technician now has an up-to-date printout;
changes are entered at the terminal to keep the listing
current.
2. The suggester's system consumes time to feed
the data into the computer; however, the system is much
more efficient. Although additional costs are involved
in computer usage, the computer time is available,
providing a much improved system.
3. The suggester's system will be replaced, at
some near future time, by a commercially available
software system that will resolve not only the problems
surfaced by the suggester but also most, if not all, of
the other data base management problems that exist.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $50 award (MODERATE/LIMITED).
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D. Decision of the Chairman
Chairman,
Achievement Awards ommittee
OAward
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 77-211: dated 9 December GS-10
Supp y icer
Directorate of Administration/OL
A. Summary of Suggestion
Eliminate the sorter on the Xerox 36001 located
in OL'Su l Division/Supply Management Branch, Room
Building, since the sorter is rarely useSTATINTL
B. Evaluation
1. OL terminated rental of the sorter on
28 February 1977. The sorter has since been picked
up by Xerox Corporation. Monthly savings for rental
of the sorter are $80 or $960 annually.
2. OL recommended an award based on annual
savings of $960.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $100 award based on annual savings of $960.
D. Decision of the Chairman
Cfiai.rman, Suggest
Achievement Awards Committee
/Do.--
Award
/
Date e STATINTL
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 STATINTL
L Approved For Release 2001/09/04: CIA-RDP80-00706A000100130001-1
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C. Recommendation of Executive Secretary
1. Not line of duty.
2. Certificate of Appreciation.
D. Decision of the Chairman
Chairman, Suggestion g4id Achievement
Awards Committee
C,4,
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
STATINTL
SUGGESTION NO. 77-251: dated 24 January 1977
S
05
G
-
Directorate of Administration/OP
A. Summary of Suggestion
Modify Form 3837, Privacy Act Record of Inquiry
and Data Released, to include a record of all information
released on an employee, whether it is verified or denied
(sample of former and modified form attached).
B. Evaluation
1. OP said that the standard abbreviations proposed
have been adopted by Transactions and Records Branch for
use on Form 3837. It will not be used by Retirement
Counseling External Assistance Branch because they do not
use Form 3837. Most of their verifications are at the
specific written request of the employee.
2. Central Cover Staff, also involved in employment
verification, does not currently use Form 3837, but is
considering doing so in the future. If they elect to
use the form, it is probable the suggested abbreviations
will also be adopted in order to maintain consistency in
OP and CCS verification procedures.
C. Recommendation of Executive Secretary
1. Not line of duty.
2. $25 Award (MODERATE/LIMITED).
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D. Decision of the Chairman
Chairman, Suggestion-aa d_Achievement
Award
.1. IWOOP,
/s 7
Date
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 FORM
9-75
3837
PRIVACY ACT RECORD OF INQUIRY AND DATA RELEASED
A
NAME OF EMPLOYEE
INQUIRY
DATE
FORM 3837 PRIVACY ACT RECORD OF INQUIRY AND DATA RELEASED
9.75
'r- x A 1-7r^ 14Z
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 77-278: 974
GS-11
Computer Programmer
1974
, GS-11
P oto ec no ogist
Directorate of Science and
Technology/NPIC
A. Summary of Suggestion
Collect the blank pages run in each computer
listing, cut the sheets into a usable size and use
them for scratch paper.
B. Evaluation
1. NPIC originally declined these suggestions in
1974 because the entire process depended on a volunteer
to pick up the scrap paper, check for classified infor-
mation left on the discarded scraps, and take the paper
to be cut and assembled in pads. No office was willing
to assign this- task; therefore, the NPIC Suggestion
Panel concluded that a voluntary program was apt to
be temporary.
2. Recently, it was brought to the attention of
the NPIC Panel that the collecting of waste computer
paper and having it processed into scratch pads is still
being done in both suggesters' areas.
3. NPIC/PSG/Lithographic Services Branch receives
one or two boxes of waste computer paper to be processed
into scratch pads about twice a month. The requests
come from three offices (PSG/CSD, TSG/APSD, and TSG/
PD). The total volume is six boxes per month or 420 pads.
4. The three supplying offices have not had any
security problems and no additional time has been
required to pick up, check and separate the paper and
take the boxes to PSG/LSB. The offices sort the paper
during :Lunch/breakti.me or while the DCT is printing.
This process takes only three or four hours per month.
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5. NPIC has been unable to determine whether
there has been a decrease in the purchase of
commercially made pads; therefore, they recommended
a $50 award based on MODERATE/LIMITED intangible
benefits.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $50 award (MODERATE/LIMITED).
D. Decision of the Chairman
Chairman, Suggestion a-K-J77chievement
Awards Committee
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
ted 11 February 1977
SUGGESTION NO. 77-294: : GS-05
FPO
Directorate of Administration/OS/
FPO
A. Summary of Suggestion
1. Background
A new guard shed was installed by GSA at the
Headquarters Visitors' Parking tLotdinoOctobero19entrance;
The shed was placed on entering
the former shed was on the right side, a. cars enMovemteernt of
stayed to the right to report to the guard. d
he caused driverngould c
the shed to the left fside
of
go to the left side
speak to the guard. Several near accidentsowere wlitneeftssed
by the guards as cars were exiting tho the
side.
2. Suggestion
Paint a divider line at the entrance to the
Visitors' Parking Lot to guide vehicles entering to
keep to the right.
B. Evaluation
1. OS approved the suggestion subject to OL concur-
rence. OL/LSD said that a yellow line was painted at
the entrance to the lot on 11 March 1977.
2. The CIA Safety Officer, rates this as a minor
safety improvement at the $25 award level.
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C. Recommendation of Executive Secretary
1. Not line of duty.
2. $25 Advisory Award.
D. Decision of the Chairman
/S
Chairman, ugges Achievement Date
Awards Committee
-2-
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 Approved For Release 2009&E114-RDP80-00706A000100130001-1
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 77-338: 77
000M GS-11
Directorate of Intelligence/ORPA
A. Summary of Suggestion
Develop a table of contents for the OSR publication
"Military Developments". The format of the publication,
with articles not separately paged, made it difficult to
find articles.
B. Evaluation
1. OSR implemented the suggestion to include
a "Table of Contents" in "Military Developments",
sample attached. The publication is issued in-house
on an ad hoc basis. It is printed about two or three
times weekly with a distribution of approximately
200 copies.
2. OSR rated intangible benefits MODERATE/
LIMITED.
zs
Chairman, Suggestio and Date
Achievement Awards Committee
Award
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $50 award (MODERATE/EXTENDED).
D. Decision of the Chairman
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 Approved For Releasi 20W6104: JWO-00706AO00100130001-1
NOFORN - NOCONTRACT
C CIA Internal Use Only
(Material in the articles is drawn from more
highly classified sources. The titles, however,
can be handled at SECRET level.)
Staff Notes: Military Developments are prepared for the internal use of CIA and reflect the immediate
views of analysts in the Office of Strategic Research. Observations and queries may be directed to the
analyst named following each item.
March 3, 1977
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NOFORN - NOCONTRACT
CIA Internal Use Only
TABLE OF CONTENTS
Page
(Material in the articles is drawn from more
highly calssified sources. The titles, however,
pan be handled at SECRET level)
Staff Notes: Military Developments are prepared for the internal use of CIA and reflect the immediate
views of analysts in the Office of Strategic Research. Observations and queries may be directed to the
analyst named following each item.
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7