STANDARDIZATION OF PROCEDURES

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP80-00765A000100030089-4
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
6
Document Creation Date: 
December 22, 2016
Document Release Date: 
July 9, 2009
Sequence Number: 
89
Case Number: 
Publication Date: 
January 31, 1956
Content Type: 
LETTER
File: 
AttachmentSize
PDF icon CIA-RDP80-00765A000100030089-4.pdf150.66 KB
Body: 
SENDER WILL CHECK CLASSI ION TOP AND BOTTOM . UNCLASSIFIED CONFIDENTIAL SECRET CENTRAL INTELLIGENCE AGENCY OFFICIAL ROUTING SLIP TO INITIALS DATE 1 ~ STAT s 4 S 6 ACTION DIRECT REPLY PREPARE REPLY APPROVAL DISPATCH RECOMMENDATION COMMENT FILE RETURN CONCURRENCE INFORMATION TUR SI UNA E Remarks? /~~ ~ ~ ~ ~ `yam^cI- I~~~ ~~~~~~~~ ~7' i ~/---,(/j~~~fG~j~~ ~D fw/ ~~rJ ~(~("? (/ STAT FOLD HERE TO RETURN TO SENDER AND PHONE NO. DATE U CONFIDENTIAL SE ET SENDER WILL CHECK GLASBI TION TOP AND BOTTOM UNCLASSIFIED CO FIDENTIAL SECRET CENTRAL INTELLIGENCE AGENCY OFFICIAL ROUTING SLI ' TO INIT 1 1 STAT z 3 4 s y 6 - r ON DIRECT REPLY PREPARE REPLY APPROVAL DISPATCH RECOMMENDATION COMMENT FILE RETURN CONCURRENCE INFORMATION 516NATURE Remarks: / ~" / ~I .t4 (,dr11~9~tLM~~. ~,,~ ~~~~`~,!{~ FOLD HERE TO RETURN TO SENDER FROM: NAME. ADDRESS AND PHONE NO. DATi UNCLASSIFIEL' CONFIDENTIAL SECRET rar wo. xp lean roan aa+ _ _ _ ,.~, 9R7 4~___~___ ?c asicenm-o-a~u9, Approved For Release 2009/07/20 :CIA-RDP80-00765A000100030089-4 Approved For Release 2009/07/20 :CIA-RDP80-00765A000100030089-4 sir. dohn T. CaegDall, ;sad B8C haa414oriad `arias Casershat Path ~8s ? Dear Joan: 3eb~aatr 8tae~disation of ?roesd~+ss has passed to ee a coP7r of Aektinetan's "F~aaapti~ Snit * of 1~ Daossbst 19's5s ~~ "l+Mtatas and a~-xats &~oaptiaa Lrait~a standse+d dafinitiaaa tar the traata~t ad traasarlpts." aleo,jto wtoh the aethocb andw haas~ and Y sa sane to gate peon>y ~ ~~ clsaas D++omsd~+as of oat tw SsrtioM cam~ot tali to ieQl~tha seat sa. ~ in tdis dir+seti,w paf~'s for .~mr prlaaipal s and far aaah ~" STAT i base asfnd aq sditoa~iai psog~ls in FBIS ~ to m1w oar +ygaia to sss aq-thta6 w caa da to follow ap this FBC actiaei. ~dll 1st 7a lmosr abet ae aq ba aDle to accoe~lieh in thin rsapast. '!7' bat ragarQs to tae and groat staff. `~ Approved For Release 2009/07/20 :CIA-RDP80-00765A000100030089-4 ? FOREIGN BROADCAST INFORMATION SERVICE AMERICAN EMBASSY LONDON, W. 1. roreign xsr:;adcast information service 2u30~ .street i.orthwest +as~.innton 25, D. C. mnciosed are t,ao copies of the ,tandard teYinitioas issued recently 'o~? the BF,C to its monitors, w,:icn we r~lerred to in ohr ~ rogress :ce ort i'cr :~ove:aber 1y55. This list represents, ~ think, considerable progress in the standardization of ~C monitoring procedures according to .'31~ standards and requirements, particularly 4) ~um-nary -which is now a 1''Ei~ style smnmary rather than a monitors retort, which often was an impression, and 10) dote 'Pacing - wi~ich is a step in the right direction toward the rBI:i ::onitor~s ~umnary. i'ixere still is tauch to be done of course--perhaus another -ear of -,;he ratient, pa-nstaking, anri persist_nt efi'ort which has oeen i,c-rfor;ned wring. the past 1d ;nonths so wisely and tactfull;,~ 'oar rleiss and heir. nspeciall;,* important is the fact that the i^provemert has been accomplished ~?chile retaining the f;oodwill and gaining an increase,i respect of the LBC staff at all levels. ~t the same time, the BrC staff has acgcired a *nuch better under- sta_xding oi'rBIo operations, pro'~,le*as, and requirements. it is expected another :neet__ng of the standardization ~omiittee .rill be he l3 early in 1956. Approved For Release 2009/07/20: CIA-RDP80-00765A000100030089-4 45. S T A N D A R D D E F I N I T I O N S At the request of output departments it has become necessary to restate and augment Reception Unit's standard definitions fir the treatment of transcripts. The following standard definitions must be adhered to in future, The fullest possible rendering of an item, except for the omission of words or phrases because of (a) unintelligibility or (?+) other reasons which must be indicated by monitors' notes. Text excerpts are several textual extracts from an item not shorter than complete sentences. Sentences omitted raithin any one text excerpt must be indicated by three dots. If whole passages are omitted, each individual text excerpt must he enclosed in quotation marks. A single excerpt is one sell-contained complete textual extract from an item. A summary is a condensed version of an item preserving the same tenses and persons as the original, This is a summary - as defined above - with complete textual passages cf special significance enclosed in quotation marks. The excerpts should normally consist of at least oomplete sentences, A slug is a headline comprehensive enough to indicate the contents of an item. (The fuller slugging of certain Pdcscow items, as previously defined, remains unaffected). This is a report prepared fmm the point of view of the listener rather than from that of the speaker. This device must be confined to descriptive accoants cf on the spot broadcasts of ceremonies, parades, certain kinds of intervietivs and features. A moaitcr's report mzy be in indirect speech but it should where necessary include significant textual passages enclose3 in quotation marks. Monitor's notes serve the purpose rf elucidation and are welcomed by output departments. They must always be based on facts and not on personal opinion, and may inter alia - a. proviie background information to illustrate some point not evident from the broadcast; b, where a broadcast has not been texted, indicate that the important parts have been rendered in full, e.g. (M[~t: Sulganin - Text) or (NAI: Reference to Baghdad pact - Text) c, be used for making factual remarks on treatment, audibility of any particular bulletin and for making factual observations on changes in the pattern of broadcasts, on delivery, presentation and similar matters. The standard definition should always be indicated, and wherever possible be given at the beginning of the transcript. Where more than a slug is desirable, output departments prefer text to text excerpts where the latter would take up say three quarters of the space occupied by the former, and similarly a summary with excerpts to a summary. Where there is any doubt as to whether an item is worthy of mention at all, output departments like it to be slugged, thus enabling them to ask for an amplification if this seems desirable. The taking of full notes while a broadcast is in progress is essential to monitoring. The BBC note books provided should be used for this purpose. r' ARA~JB (A. R. Addington)