ROUTING AND RECORD SHEET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000100080004-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 19
• Document Creation Date: November 17, 2016
• Document Release Date: June 1, 2000
• Sequence Number: 4
• Publication Date: March 26, 1954
• Content Type: FORM

ti 1
UNCLASSIFIED
Approved
SECRET
I..ON 1140, INNININ -- - - - - - -
ROUTING AND RECORD S EET
INSTRUCTIONS: Officer designations should be used in the "TO" column. Under each comment a line should be drawn across sheet
and each comment numbered to correspond with the number in the "TO" column. Each officer should initial (check mark insufficient)
before further routing. This Routing and Record Sheet should be returned to Registry.
FROM:
INCtNTIVE AWAwla>~
NO.
Ct?INMlTTI~L~'
29,114 CUFtlle HA#.t_
DATE 2 1954
TO
ROOM
DATE
OFFICER'S
NO.
RECD
EWD'D
INITIALS
COMMENTS
1.
Chf/ESD
Wing E
Curie
2.
DAD/P
223
Curie
3.
AD /P
217
Curi
e
4.
5.
6.
7.
8.
9.
to.
11.
12.
13.
14.
15.
FORM NO. 51-10
APR 1953
SECRET
ESTRIQ.T~p_._-?-- -~QdF"^
CONFIDENTIAL
RESTRICTED
UNCLASSIFIED
(40)
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AGENDA
SUGGESTION
NO.
24.E
406
SUGGEsTIOPJS TABS,A tMu
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Employee StU-MOSUO-1 NO- 2144
A. Stamm? ofs this Su estion:
The suggester proposes the use of a three panel double hinged cardboard
planning device which can be readily secured in an ordinary safe or safe file
and yet is of sufficient size for constant office planning or conference
briefing. It is further proposed that the panels be manufactured in three
different types:
1.
All sides blank
2.
Non-photographic blue line graph paper on all sides
standard divisions)
(1" and 0.1"
3.
Six month blank celendar on three inside surfaces.
(Three-year ref-
erence calendar printed on the reverse of first panel)
Some suggested uses are: Tables of Organization, Station Organizations, room
and space allotments and studies.9 operations on attached maps, operational M.a..
ra natic prescntations, briefing materials, day by day administrative planning
and controls, f1cr and management planning. Some security features include:
Can be folded to r.t the ordinary safe file; can be transported from office to
office in corridors with: no risk of casual viewing.
B. Evaluation of Concerned Offices:
E cerpts from evaluations supplied the Com^ittee by the below-listed Orfices
.follow:
"L- The suggestion made in Employee Suggestion No. 244 has some meri.t,, Its
use, however, is :Limited to such things as administrative planning awl control,
flow charts, graphic illustrative charts, organizational charts, room and space
layouts, or other material needed for briefing individuals or small groups.
Such planning panels would have no purpose for use before large groups where
the material must be .blown ups for easy viewing.
"2o No Justification can be found throughout the Agency to substantiate
the claims of volume use stated in the last paragraph of the suggestion."
(Note: Refers to Informal estimate made by suggester who cannot be expected,
In view of security considerations, to know of actual use)
"3. The points of advantage stated by the author of the suggestion under
FATTJRgS are well taken--especially the factor of BSecurityu, which must be so
meticulously observed within this Agency. 1:
'4. The suggestion comes under an Iufficient or convenieitit administrative
tool' rather than an economy item It would be very difficult to prove a dollar
saving of any merit."
The evaluation further continues with regard to specific,. recommendations
on the constructions of the panels, type of paper and procurement, with a final
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r"'2k4
statement that "The entire Agency should be circularised on the availability
of the panels and standard type work sheets for use in same and where they
can be obtained."
Lo sties Officep:
"It is believed that subject suggestion has merit, however, from the
available information, this Office cannot at this time recornend its adoption.
Prior to determining whether or not the suggested item should be an Agency
stock item, it would be necessary to know the anticipated initial and re-
plenishment requircments--Agency wide. Accordingly, it is suggested that a
few samples of the suggested item be manufactured and made available for in-
spection by Agency components together with a request for information regard-
ing the requirements mentioned above."
In a later memorandum dated 3 November 1953 following the receipt of sample
panels obtained by the Executive Secretary, additional comments were received:
"...Considerable thought has been given to advertising the suggested items and
making them available for insxlection at the Building Supply Room, however, it
has been determined that results from such action would not afford the neces-
sary information. It is believed the primary consideration to be made is the
determination regarding the usefulness of the suggested items. The last para-
gtaph of subject suggestion indicates that the planning devices are being used
within the Agency. In order to obtain the required information upon which an
evaluation may be based, it is suggested that the O&M Service be requested to
perform a study to determine whether or not the suggested items be (a) con-
tinued in use or replaced by substitute items available from stock, (b) pro-
cured on as needed basis by the using component or components, (c) procured for
Agency-wide use and made available as an, Agency stock item."
The suggestion was again referred to the O&M Service in keeping with the
above recommendation of the Logistics Office, and the further evaluation in a
memorandums dated 10 November 1953 was received: "..oTher' appears to be nothing
new in the resubmission to influence a change in the conclusions reached at
that time ...It, is the opinion of the O&M Service that if any panel boards are
ordered for stock they should be of durable construction with provisions to
attach a separate working sheet suitable to meet the current problem. It is
appreciated that the initial cost would be greater but it is firmly believed
that over a period of time the durable construction and detached working sheets
would prove more economical,"
C. Note:
This suggestion is being presented to the Committee in order that final
disposition of the suggestion may be-made. Since It appears that the sug-
gestion may have Agency wide use, it is believed that the Committee, being
representative of the major components of the Agency, would be able to de-
termine potential use of the proposed panel.
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'ig. 1
Specification For Executive Planning Chart Blanks
roe panels hinged to fold
both ways.
s Three hinged planning boards to be prepared in
three different ways:
Fig.. #2 - Both sides blanks rod quality bond
paper with bin a buried in card-
board filler. (Fi g. 5) Medium card-
board weight stock.
Pig. 2
Fig. 3
Fig. #3
Graph line 1*1 with O.1" lighter
divisions printed in ion-rhoto4raphLe
Blue. Other specifications same as
above.
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Fig0 4
AV
-LI 9-U
Three gear calendar on
back of first panel.
Fig. f?~ m Calendar planning, six month (blanks)
Three-year reference calendar on
reverse of panel A. Printed in
medium grayo
II Envelope 141' x 22." for filing of charts (folded).
Filing information upper right section,
Linen hinge
Cardboard filler
High-grade bond
Fi 5
Fig,, 6
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knployee Suggestion No. 406
ASinznas-v of thcz Su eg~t?ian:
The suggester proposes the development of a program whereby
Career Service Boards interview individual employees periodically
and in special cases upon request of the !employee. The suggester
believes that such a program would enhance the morale of the
individual wort employee in the following ways:
a. The interview would give the employee
the feeling that he is not forgotten,
but on the contrary every effort is
being made to utilize him the posit-
tion he is best suited.
b. The employee could be guided in plan-
ing for future advancement-what are
his future. prospects, courses of
study he should follow or any other
advice and guidance the Career Ser-
vice Board representative may offer.
The Plans., Research and Development Staff, Personnel Office,
has supplied the following evaluation to the Committee:
"1. The proposal that a representative of the
Career Service Board interview individual
employees periodically regarding their career
interests and progress is consistent with
25X1 A the principles established in
governing the career service program.,
sat. At the present time.. however, there is
little uniformity among the various Com-
ponent Career Service Boards with respect
to the methods by which they carry out
`i err career planning responsibilities.,
In some instances., members of Component
Career Service Boards currently make a
practice of such interviews.
25X1A
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-2 cs
tQ3
The suggester might be advised that this
suggestion is related to internal practices
of the Component Career Service Boards
which are not governed by uniform rules
and that he might wish to approach the
Component Career Service Board with which
he is associated with respect to this
suggestion."
This suggestion is being presented at the recommendation of
a Committee member in order that it may be discussed by the Com-
mittee prior to final disposition of the suggestion,,,
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Suggestion
Ro.
of Sue-Sestion
CONFIDENTIAL
Evaluation of Concerned Offices
622
624
633
CONFIDENTIAL
The processing and Records Di.vtsion, Personnel
Office states that by law a person is entitled
to a change in his legal residence provided the
proper notifications on his part are made.
The Security Office states that employees under
unofficial cover should not be in CIA buildings
so commercial photographers are proper source
for obtaining Passport Photographs-, Acquiring
necessary professional equipment would be costly
to the Agency and probably could not be fully
justified on the basis of the sma11 number of
requests received for passport photographs.
The Records Services Division states that when
the Records Retirement Program advances to the
point where retirement is made at scheduled
periods, offices generally will be requiring
boxes only once or twice a year. It would not
be advantageous to have the Building Supply
officers maintain a stock throughout the entire
year. The collapsible boxes are stapled at the
Records Center to give rigidity for easier
handling and longer usage, and if they were
kept in the B5019 this would not be possible.
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Sucgester proposes that legal resi-
dence be unalterable during overseas
tour of duty to reduce Agency travel
costs as employees return from over-
seas for home leave.
Photographs for visas and passports
be taken by-the Agency rather than
commercial photographers to effect
savings in cost to Agency.
Archive boxes be stored in Building
Supply offices in lieu of storage in
the Records Center in order to reduce
the amount of courier service re-
quired to deliver the storage boxes
to the requesting offices. Such a
proposed plan would result in ef-
fecting savings and increase efficiency.
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Su gestion
No. S rv of Sugg stion
C0WDE ' z F,
Evaluation of Concerned Offices
638 A Government tie line extension
be utilized for providing Federal
employees with information on the
correct time and weather forcast,
640 Suggester proposes that students in
25X1 A training at - be required
to leave their Departmental ID
badges at Headquarters as an Im-
provement in security measures,
641 Salvage of the one-quart, amber-
colored bottles used in Agency
photographic laboratories to
effect savings,
646 Suggester proposes that cover sheets
for cables be made in three separate
colors for ACTION.. INFORMATION and
CONFIRMATION conies to nravide for
easier identification,
The Logistics Office states that in view of the
indeterminate non-recurring installation and en-
t'ineering costs and increased recurring monthly
rental costs of the additional equipment required
to provide the proposed service, no economies
would be affected through acceptance of this
ourgestion, Calla of this nature are usually
personal rather than official and should not be
made from Government telephones,
The Security Office has informed Committee that
this procedure is already in effect,
The Logistics Office is not aware of any A&encq
requirements for reuse or resale of the vhoto-
graphic bottles, Remington.Rand, the vendor, does
not want the return of the bottles on a "gift"
basis.
The Management Improvement Staff, Comptroller?s
Office states that past Agency experience has
shown attempts to identify a specific type or
clagai ficatio?? of dcr`ti'mant with A, *apee fi c cn1 nr.
has proved impractical for n?erous reasons.
C' g li L
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SECRET
awe stion
No. Su=ary of Suggestion
649
651
656
A mechanical device be attached
to Agency telephones enabling
the called party to distinguish
outside calls in order to improve
telephone security practices,
Sugester proposes that with the
acquisition of covert space and
prior to occupancy, administrative
personnel designated to take charge
undergo a thorough irdoctrinat{on a
to proper maintenance and operating
procedures. Such a proposal could
result in decreasing costs in this
area of Agency operations.
A proposed "Leave Record" card for
Arrency employees to enable them to
maintain their own ain ua1 and sick
leave records.
Concerned Offices
The Lodstles Office states that the telephone
company has advised that this could not be- accomplished
because any noise, clicking or otherwise superfmrosed
on a telephone circuit would be audible to the
calling isarty as well as to the party called, `-his
tends to eive some people the impression that their
conversation is being recorded or that the line is
tapped.
The Logistics Office states that written irstructionz,,
coverage in the Administrative Support Course, and
proposed real estate regulations and real estate
handbooks cover recesoary instructions in the case
of safehouses.
The Comptroller's Office states that many employees
do not w5sh to keep a running record of leave balances
themselves. A system that will give leave balances
to Time and Attendance Clerks each pay period s s no
beine eonsldered,
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;gestion
No o
-
Sumparv of Suggestion
Evaluation of Co tcerned Offices
660
662
666
Attach inexpensive aluminum foil
reflectors above and behind radiators
to obtain better efficiency in heating
Agency buildings.
Suggester proposes a program of security
awards to be presented to CIA employees
with perfect security records over an ex-
tended n riod of time; for example, five
years, in order to increase security
consciousness,,
The suggester proposes the procurement
of toilet tissue of good quality for
improvement of employee welfare and
health.
The Logistics Office states that some improvement
in heating efficiency would be realized through
application of this suggestion. Some undesirable
factors, however, are: high cost of installmment
objectionable appearance, di'ficulty in clearing
(would trap dirt), damage to walls from stapling,
etc., and periodic pai.nt.ing and washing of wal..s
would be hindered.
The Security Office states that some Agency com-
ponents have a ereater degree of exposure to ros-
sibi.e security violations; therefore, ?o commend
employees with perfect five year security rec-
ords who have very little chance for a violation
would be unfair. The administration of such a
program on an Agency wide basis would he too
expensive under present budgetary limitations
and is not considered desirable,
The Logistics Office states that procurement of
toilet tissue is a function of the General
Services Administration. A program was recently
established to standardize on certain items of
procurement as an economy measure. Toilet, ti 9sLv-%'
being one of these items, Is currently purchased
in one grade and is considered acceptable as
long as it meets the specifications of GSA.
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Suggestion
-Wo Summary of Sugee?~, stion
672
673
#"09
Suggester proposes that a card
system on weights "and cubes of
communications items be set up
in a central location to increase
efficiency in planning the best
means of shipment.
A training program be conducted for
lift and tractor operators in order
to increase efficiency and safety
methods in the handling of this
e7uipment,
Suggester proposes that amendments
to Regulations be made with pen and
ink rather than inserting newly
printed pages. This would effect
savings in the typing, printings
paper and ink required in printing
up pages of amendments which have
only a few changes to the page.
Evaluation of Concerned Offices
The Office of Communications stated the inclusion
of weights and cubes in information filed in the
Communications and Eni'ineering Requirements Branch
is a project begun some time ago,
The Logistics Office states. that personnel have been
trained in the proper use of tractors and fork liftsa
Posters and special bulletins have been posted in
conspicuous locations and continuous safety sur-
veillance is effected by all supervisors.
The Regulation Control Staff, DD/A, states that
"Pen and Ink" changes are too inefficient to be
effective, "Printing dollars which could be
saved by the suggested method are considered to
be offset by the cost of the total clerical
hours required to record changes." Delays in
posting changes by the pen and ink method would
result in the use of outdated regulatory issuances."
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 suggestion
.No.' .
677
494
Approved For Releas
SwM of Suaeestion
The suggester proposes that a
Stop-and-Go light be located
at the turnstile at the door to
the restricted area in Q Building,
in order to prevent accidents oc
curring when the turnstile appears to
be released, but is not,
The sufgester states that in his office
Ouro Clear Multilith typewriter ribbons
are used once and then discarded, thus
resulting in inefficient use of these
special ribbons. The suggester proposes
that the color selector be reversed in
order to utilize the lower half of the
ribbon, thus making it into a "two-time"
ribbon.
CIA-RDP80-00832A000100080004-4
Evaluation of Concerned Offices
The Office of Current Intelligence states "The turn_
stiles were installed primarily to control the rate
of access of personnel to the restricted area, thus
allowing the OCI Receptionist time to verify approval
of such personnel to enter the area... The problem
posed in referenced suggestion is usually caused by
impatience of personnel enterinp, the restricted area
or last minute: rushes and the installation of a
light system would in no way alleviate this situation.,
The Management Improvement Staff states that only two
types of ribbons are used in the Agency for multilith
typing, One is a narrow, onetime paper ribbon which
is used only on ISK electric typewriters and cannot
be reusedo The Multilith fabric ribbons, however,
may be used any number of times and are not to be
discarded after one use. They further state that
in offices where Duplimat Masters are used only oc-
casionally the special ribbon is'put in the machine
to type the master and then rmoved, and'the regu-
lar ribbon is reinstalled for other work, "It may
be that the suggester has seen this done and merely
assumed that the ribbons were being thrown a."
The Logistics Office states that the practice of
discarding these ribbons after one use should
definitely be discouraged, since the !iultilith
Ribbon costs about 75 cents while a the averago t~..s
~~
writer ribbon costs 25 cents or less,,
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Suggestion
No, ---
685
685
St naxa of su t,estionCONFiDENTIAL
iM
Installation of a buzzer with pu11
cord attachment in Agency shuttle
buses. It is also suggested that
route maps be placed in the buses
showing the regular stops and flag
stops, plus the route taken. These
suggested measures are proposed for
improvement in efficiency of shuttle
transportation.
Evaluation ofConcerned OffiCea
The Logistics Office, states basic idea worthy
of commendation; however, "approximate cost for
procuring and installingbuzzers would be $50.00
per bus,, and due to the.-dictates of economy,
such an addition does not appear feasible." Due
to the "rush" hour traffic in the Washington
vicinity, it is sometimes- necessary that the bus
routes be changed, but-the "stops" remain the
same. In view of the necessity for changing
the routes, it appears that the driver could
supply more timely and accurate information
upon request. published schedules designa-
ting the bus stops have been distributed
throughout the Agency.
686
691
Suggester proposes that Form No.
38-8 "Staff Duty Officer Check List"
be reduced in size from 8" x 12P"
to 8" x 51P. Since existing in-
structions limit the number of rooms
assigned to a Staff Duty Officer for
checking, only a maximum of 9 out of
the possible 36 spaces are normally
used. This would save paper, print-
ing and storage costs.
Suggesier proposes the move of com-
ponents of DDJP now quartered in
-Tempo Buildings 1, J, K, L and
Quarters ye to the vacated 1nergency
Hospital. This would relieve crowded
-
conditions in the temporary build
gs, lead to more efficient opera-
tions, higher morale ' and economical
.ding maintenance.
The Security Office advised that Form No. 38-8
is brig revised to include a section of in-
structions covering the proper procedure for
closing, locking and checking combination
lock safes. This will leave space for 18
rooms to be checked by a Staff Duty Officer.
The Logistics Office states that DD/P
activities occupy a total of approximately
267,000 sq. ft. of net usable space in Build-
ings I. J, K, L and Quarters. Eye a The General
Services Administration has advised the net
usable space in nergency Hospital amounts to
only 27,000 sq. ft. In view of the vast difa
fcrence in net usable areas, the proposed move
to the ' nergexncy Hospital Du3lding is not con-
sidered advantageous to this Agency.
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 Suggestion
No.
694
696
697
700
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St mazy of Suestion
Suggester proposes a plan for
enlarging Q Building Cafeteria by
moving the locker room and recep-
tion, room to other locations and
removing the wall of the supply
room at the rear of the cafeteria.
I
The installation of Tampax dis-
pensers in all ladies' rooms as a
measure of improvement to health &
welfare of employees. Such a con-
venience may reduce amount of sick
leave taken.
Reopening of the 17th Street en-
trance of I Building providing a
more convenient and efficient en-
trance to CIA employees.
Standard Industrial Card File Forms
,(No. 60-34) be printed on 8"x1 3/4"
sheets for use by the Industrial.
Register. Since the lower half of
65Z of the 8"x10" forgas are not used.
the unused portion is cut off for
ease of filing, thus causing a waste
of tale and paper.
z00832A000100080004-4
Evalulation of Conce-?ned Offices
The Logistics Office states that "The suggested
plan to enlarge the Q Building Cafeteria has
been considered on previous occasions and was
deemed unpractical on the basis of the-expense
involved. The existing fire-wall separating the
cafeteria from the adjoining Eiployeesf Locker,
Room and the Supply Office would have to be re-
located in order to effect the expansion as rec-
ommended. In addition, it would be necessary to
raise the floor level of both rooms to coincide
with that of the cafeteria."
The Logistics Office states that "Recent experiments
on the part of Public Buildins Service, the agency;
responsible for providing this kind of service in
public buildings, discloses that the demand for
Tampax is not sufficient to justify the costs of
installing and servicing the dispensing machines,".
The Security Office states that arrangements
were already made for the reopening of the 17th
Street door of I Building prior to receipt of the
suggestion.
OCA states the present 8"x1O" ICF form was developed
in response to the need for more space than was
available or, the original 5"xS" form. Estimates of
the use of the lower half of the MY form run as high
as 80%. There is little waste of paper since the
blank paper that, results from cutting down the 8"
A011 form is often used up as scratch paper. The
IC? form is sometimes used as an identifying cover
sheet for a document incorporated bodily into RI
files, and thereby protects the document and makes
it easier to handle.
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Suggestion
No,
718
719
Surrnarsr of Su!gestion
The suggester proposes limited
distribution of k riployee Statement
of Earnings and Deductions (Form
34?45) in lieu of the present pro-
cedure of distributing a copy of
Form 34-45 with every pay check.
Many employees do not retain these
cards for their permanent pay rec-
ordo By distributing the forms only
(1) with the initial pay check of new
employees, (2) when a change in pay
status occurs, (3) regularly with
each paycheck only for those who
submit specific request for it, the
Agency would effect savings in paper,
ink, printing costs and man-hours.
The suggester proposes improvement of
safety conditions in the corridors of
M and Q Buildings by removing excess
equipment located there in order to
assure clear exits in case of rer9
gencyo
Evaluation of Concerned Offices
The Comptroller states that consideration was pAv
to limited distribution of the notice to empioVees
of the breakdown of their paychecks at the time the
present system was installed. It was determined
that the distribution of the form would have to he
made at least to every employee having a charge in
pay status during the pay period, A comparison
between the present system rind the suggested meth
shows that the latter method would be more expen-
sive, require more personnel man-hours, and mizht
necessitate overtime work in the over-x1.1 pay-
rolling operation,
The Logistics Office states that safety measures
require that all corridors and staff rwel.1s he kep :
ci.ear of surplus materials? Frequently, however,
it is necessary to leave equipment and oPfice
supplies within the building after a major rove
has been accomplished until the necessary paper
work can be re red and forwarded to the
It is doubtful that this pro.-
cedure can be improved without ert a ng1 s ng + he
accountability records,
25X1A
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 Suggestion
No.
724
729
731
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Semi' of Suggestion
The suggester proposes the use of
translucent globes with 200 to 300
watt bulbs in lieu of electroliers
which require 750 to 1000 watt
electric bulbs in M and Q Buildings.
The present lighting system lowers
the efficiency of the air-conditioning
unit, thereby impairing employee morale
and welfare.
The suggester proposes a procedure for
conserving heat in Agency buildings in
order to effect savings in fuel costs.
The suggester proposes that hand vacuum
cleaners be made available to Divisions
for cleaning typewriters. This would
alleviate sending some of the machines to
the factory for cleaning purposes, thus
saving man hours and time lost to clerical
personnel due to the absence of the type-
writer from the preemises.
Evaluation of Concerned Offices
The Logistics Office says the heat generated by the
lights in M and Q Buildings requires 25% to 30% of
the air conditioner capacity. This situation could
be alleviated to a great extent by the substitution
o$ fluorescent or lower incandescent fixtures of the
direct or semi-direct types. P35 officials contend,
however, that the expense involved does not warrant
such extensive corrective measures in temporary
structures, even though an appreciable reduction in
electrical power consumption would be realised.
The Logistics Office says that the suggested method
of effecting fuel savings is not considered feasible
by PBS heating engineers, since it would not enable a
readily accessible control of heat during intervals
of sudden weather changes. Reduction of steam pres-
sure to diminish the supply of heat has been found to
be impracticable in most systems supplying Agency
buildings.
The Logistics Office states that typists and stenogra-
phers are instructed on the cleaning, oiling, and cov-
ering of typewriters upon entering on duty with the
Agency. Any cleaning and repair outside of first
echelon care is'the problem of the typewriter repair
man. Typewriters are not sent to the factory for
cleaning, since this function is performed by our
Agency repair shop.
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 Approved For Release 2000/06/19 : CIA-RDP80-00832A00
Suggestion
No,
736
743
765
summary of s~u2Res CONFIDENTIAL Evaluation of Concerned Offices
A suggestion has-been made that
Agency employees handling opera-
tional funds in the field be
bonded by an insurance firm, This
bonding would be done at the em-
ployee's personal expense and would
insure the Agency of recovery of
funds for which there is no satis-
factory accounting,,
The suggester proposes that Agency
telephone number be changed since
it is such a difficult and lengthy
number to repeat back each time the
Agency is called. This should enable
the operators to answer more rapidly
and with less effort,
The suggester proposes that letter-size
messenger envelopes be procured for Agency
use, These would be used for small-sized
correspondence such as IBM cards and let..
ters and would therefore prevent rumpling
and wrinkling caused by use of the large
envelopes presently stocked. This would
also result in a savings in stationery
costs,.
DD/p Admine states that most cases where funds are un-
accounted for occurred under circumstances where we
could not reveal the details for security reasons;
therefore, no recoupment would have been possible,
The Agency would have to pay the bonding charges since
they already do so for some Finance personnel, and it
is felt this cost would be in excess of any amount
recouped from shortages.
The Logistics office states the prorosed change is im-
practical for the following reasons: Executive 3-67.15
,is our published number and is the first of 45 incom-
ing lines presently assigned to the Agency, In order
to receive calls, sequence numbered lines mus+ he
available so that incoming calls may search for an
idle line into the Agency switchboard; i.e., anyone
calling EXecutive 3-6115 has access to EXecutive 3-6116
through EXecutive 3-6159, Therefore, if we change our
first or listed number, we must also change the se-
quence numbers and there are not 45 new sequence num-
bers available for assignment.
The Logistics Office states "existing and planned stock
messenger envelopes, size 12 x 16 and 10 x 15, respec-
tively are adequate for transmission of forms and cor-
respondence," The 12 x 16 envelope stock is expected
to last through June 1954, at which time rcplac ant
stock of the smaller envelope will be effected,
Approved For Releas~ 0 1 /~l1 : A-RDP80-00832A000100080004-4