PROPOSED ORDER OF BUSINESS INCENTIVE AWARDS BOARD 29 SEPTEMBER 1955

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000200020001-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 43
• Document Creation Date: November 17, 2016
• Document Release Date: June 21, 2000
• Sequence Number: 1
• Publication Date: September 29, 1955
• Content Type: STATEMENT

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23 September 1955
MEMORANDUM FOR:
SUBJECT: Meeting of CIA Incentive Awards Board
In accordance with the provisions of Regulation No.
Incentive Awards Program, the CIA Incentive Awards Board will meet
on Thursday, 29 September 1955, Room 242 curie Hall.
FOR THE CHAIRMAN, INCENTIVE AWARDS BOARD
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Executive Secretary
Before our discussion re signature line, 100 copies of this form
memo were made. May we use these in the interest of economy?
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CIA 89-00832 i i i
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TO:
BUILDING
ROOM NO.
119
REMARKS
Attached recommendation was
inadvertently omitted from the
Agenda delivered to you this
morning.
FR
RVItAte 200
Ytig1OVIENP86444 A00
FORM NO. 2111 REPLACES EORM 35-8
rcrt RS WHICH MAY BE USED.
(47)
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Office Memorandum ? UNITED STATES GOVERNMENT
TO : Chairman, Incentive Awards Collittee
PHRTJ : Acting Assistant Director, OCR
PROM : Chief, Industrial Registex, OCR
61.71BjECT
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Superior Accomplishment Award for Nessr..
DATE: 1 deTtenee ,1!
and
1. In accordance with Far. 7 t Reculation To.
Messrs. are receeeeended for
a Superior Accomplishment Award, in rec3gnition of theie eutual
efforts in developing a device and method designed eo ielprove th
reporting of graphic information in support of the diversified
projects of the intelligence community, but not necessarily re-
stricted to the industrial field,
S unusual scheme consists of a "sketa map grid" know.
as (Exhibit A) and later redesignated GR-13E4 6-53. It
is divided into one inch squares to form a North-South and an East-
West grid arrangement; each grid square is further divided into
five sub-grids also running from North to South. and five from East
to West. In addition, circular grids radiate outward ron the .
center of this grid system wi'Lh ever-increasing radii of one inCh.
The original purpose of this grid plotting device was to provide
a standardized system of reporting information in the form of a
memory sketch to an approximate scale which, when compared with
similar sketches of other scales, could be interpreted with littie
difficulty.
3. Shortly after the GR-1364 was first employed, numerou3
other uses were found, all of which rely heavily upon the com-
pleteness and accuracy of e tin ? e.
aw ngs or products,plant layout studies, town planning, and the
basic processing, collation and evaluation Df intelligence infor-
mation.
4. The importance of this grid map cannot be overemphasized.
The basic problem connected with meeting the requirements above,
Is the lack of adequate maps, photos or related coverage. In
memory sketches the absence of uniformity as to orientation, points
of departure and scale also create conflict (See Exhibit B). A
study was prepared by the Geographic Division, ORR (Exhibit C) to
show the analytical difficulties encountered in pinpointing an in-
dustrial installation based on memory sketches; conflicting sketches
result in inadequate finished intelligence.
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OR-1384 has been utilized in the following ways:
a. Because of the laekof town plans, the Industrial
Register arlalyst mutt plot conflicting plant and
town information on 'a basic GR-1384 before basic
analysis may be undertaken (Exhibit D).
b. The Industrial Register analyst uses the 0R-1384
as a basis for assisting the following organizations
In the preparation of maps, town plans,
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Air Targets Division, AFOIN, USAF (Exhibit E)
Air Research Division, AFOIN, USAF (Exhibit F)
Aeronautical Chart and Information Center, AFOIN,
USAF (Exhibit 0)
Strategic Air Command (Exhibit R)
Army Map Service (Exhfbit I)
Geography Division, ORR (Exhibit ..7)
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,. In view of the above, it is recommended that the accomplish-
ments of Messrs. be considered for an Inter-Agency
Award for Superior Accomplishment, consisting of a minimum of $1000.00
each.
Encls: 15 ExhiJ.Its: a/s
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CONFIDENTIAL
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10 June 1?.55
1-2
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;[INGEANLUM FOR: CIk Incentive Awards Committee
T3EU: Special Assistant to the Dp/I (Admin.)
FROY: Acting Assistant Director, C&D
aTJFCT: Monetary Award for 25X1A
1. For the past eight years, the Administrative ? 25X1A
Officer of OCD, has served the Agency with efficiency and loyalty. ,As
25X9 a GS-13, she has handled all of the usual administrative chores for an
office of over people with a staff of only six assistants.
2. Her performance over the years has been consistently exemplary.
She has maintained exceptionally good rapport with OCD employees at all
levels and is respected and admired by them. As a result, she has been
able to short-atop many personnel actions before they could become Imo
problems. Her dealings with members of the Office of Personnel and eolh-
tacts with counterpart staffs in the Agency have been particularly effec-
tive. And, she has proven herself capable of conserving OCD funds and
keeping manpower requirements down. The many compliments which OCD has
received regarding her twit, good judgment, and enterprise are testimony
to her outstanding ability.
3. A striking example of her initiative is the way in which she
devised a plan for reducing personnel turnover in OCD. As a vacancy
opens in OCD, the Administrative Staff prepares summaries of the quali-
fications of all OCD employees eligible for the job. The Division Chief
who has the vacancy reviews the summaries and prepares recommendations
for the OCD Career Service Board. This procedure guarantees that OCDte
higher jobs will be staffed by the most experienced and best qualified
people in the Office; it encourages personnel to remain with the Office
because theytare aware that they will be considered for opportunities
which arise in any Division; and, it serves as a general morale booster.
I feel confident that no Office is bettor served by its Ad-,
ministrative Officer than OCD and / suspect that, due largely to her
efforts, our administrative overhead is probably the lowest propor-
tionately of any sisable office or staff in the Agency.
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5. It is therefore recommended that receive 25X1A
a cash award, of an appropriate amount, for her exmaplery performance
of ansigned tasks which has resulted in increased efficiency and im-
provkunent of OCD operations. .
19t End.
TO: CIA Incentive Awards .Committee 22 June 1955
T as very familiar with work through daily
contact and highly recommend an appropriate cash award in
recognition of her outstanding performance.
6
Assistant to the DD/1 (Admin.)
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FOR CIA Incentive Awer,s Comeitee
1-eFT; 1;peciel eseistant to the DIVI (Admin,)
FROY
Acting Acsietant Director, Cetr
'c.UTJ1'.CT: ? Monetary Award for
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1. For the past eight years, the Administrative 25X1A
Officer of OCD, has served the. Agency. with efficiency end loyalty. As
a Ck-13, she has handled ell cf the usual administrative chores for an
25X9 office of over people with a staff of only six assistants
2. Her -performance over the years has been consietently exemplary.
She has maintained exceptionally good rapport ?'elth ocr employees at all
levels and ic respected and admired by them. As a result, she has been
able to short-stop many personnel actions before they could become rite
problems. Her dealing with members of the Office of Tersonnel and cA-
tacts with onuntervert staffs in the Agency have been partieularly effec-
tive. And, she has proven herself capable of conserving ocr funds and
keeping manpower revirements.docc. The many- complileents which C41D has
received regarding her tact, good judgment, and enterprise are testimony
't,., her cutetanding ability.
1
3. A strikingiexample of her initiative is the way In which she
devised a plan for .educirg personnel turnover in OCD. As s vacency
Aimopens in 0C2, the in!rtrative Cteff preeeres summariee of the quell-
ficetions cf all (Du employees eligible for the job. The Division Chief
who ha e the veeencetrevieve the summaries and prepares xTeortnendatione
for the CCI) Career fertrice Foard. This preeedure guarantees that ocrit
higher jobs will be.; staffed by the mot experienced and best qualified
people in the Office; it encovrages personnel to remain with the Office
because they are aware that they Will .be considered for opportunities
which arise in any Pivision; and, it serves az a general morale booster,
4. I feel confident that no Office is better served by its id-
ministrative Cfficer than OCr and I suspect that, due largely to her
efforts, our administrative overhead is probably the lowest propor-
tionately of any sisable office or staff in the Agency.
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It. is therforc. rem rrmend 25X1A
eA'ri ewar6, of an apT:ropriete mount, for )-pr pxemplsry perfcl-men
6f arl-Eld tell:: which nes ret;ulted IL increast-:a efficiency end im,
i.2n,viyent of mu operations
i.91. End.
CTA Incentive Awards Committee
22 June 1955
T am very famillar with work through daily
contat and highly recommend an 3ppropriate cash award in
recognli.tion of her tetanding performanee.
Assistant to the DD (Admin.)
Vi
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Office Memorandum ? UNITED STATES GOVERNMENT
TO
:
HRU
:
FROM
:
Chairman., Incentive Awards Cen.Lttee
Acting Assistant Director, OCR
Chief, Industrial Register, OCR
SuBJEcr: Superior Accomplishment. Award for Messr..?-
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DATE: 1 Ser,zerpcos. 1:'!
ann
1. ?? -? 'guiatIc.
Messrs. are recoended fer
a Superior Accomplishment Award, in recognition of thei,2
efforts in developing a device and thod designed 1:,o improve tne
. reporting of graphic information in support of the diversified
projects of the intelligence ceser,unity, but not necessarily re-
stricted to the.industrial field.
2 This unusual scheme consists of a "sketcl: map grid" knme
as (Exhibit A) and later redesignated CR-13E4 6-2. It
is divided into one inch squares to forv a North-South and an East.
West grid arrangement; each grid square is further divided into
five sub-grids also running fror. North to South and five froie East
to West. In addition, circular grids radiate outward froL the
center of this grid system winh ever-increasing radii of one inch.
The original purpose of this'grid plotting device was to provide
a standardized system of reporting information in the form of a
memory sketch to an approximate scale which, when compared with
similar sketches of other scales, could be interpreted with little
difficulty.
3. Shortly after the GR-1384 was first employed, numerous
other uses were found, all of which rely heavily a-on the cr
pletenest and accuracy of report
r a of products, plant layout studies, town planning, and the
baste processing, collation and. evaluation of intelligence infor-
mation.
4. The importance of this grid map cannot be overemphasized.
The basic problem connected with meeting the requirements above,
is the lack of adequate maps, photos or related coverage. In
memory sketches the absence of uniformity as to orientation, points
of departure and scale also create conflict (See Exhibit B). A
study was prepared by the Geographic Division, ORR (Exhibit C) to
show the analytipal difficulties encountered in pinpointing an in-
dustrial installation based on memory sketches; conflicting sketches
result in inadequate finished intelligence.
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Approv
OR-1384 has been utilized in the following ways:
a. Because of the lack of town plans) the Industrial
Register analyst must plot conflicting plant and
town information on a basic GR-1384 before basic
analysis may be undertaken (Exhibit D).
b. The Industrial Register analyst uses the GR-1384
as a basis for assisting the following organizations
In the preparation of maps, town plans,
Air Targets Division, AFOIN, USAF (Exhibit E)
Air Research Division, AFOIN, USAF (Exhibit F)
Aeronautical Chart and Information Center, AFOIN,
USAF (Exhibit O)
Strategic Air Command (Exhibit E)
Army Map Service (Exhibit I)
Geography Division, ORR (Exhibit J)
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signifteent considerations are the timesaving factors involved In the
collectio, reporting, research and analysis of raw intelligence data.
. In view of the above it ir, recommended that the accomplish-
ments of Messrs. be considered for an Inter-Agency
Award for Superior Accomplishment, consisting of a minimum of $1000.00
each.
Enels.: 15 Exhil,i
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COPY
YPIOJDA PIMA Pi% Si
fiy
'WM
Office Memorandum ? UNITED STATES GOVERNMENT
TO : Assistant Director for Collection & DiseeminationDATB: Sep 28 1951
FROM Lesifitant Director for Scientific Intelligence
SUBJECT: ApprecirAion for 3ervices Penderee
1. The Chief, Veapons & Equipls,.ent nivision, i. hu.s ,sice(.71 th.L1
I exteno to you our appreciation for the exceptional service renCleroo
to this office by one of your employees. The iniv10.1ua1,
rho Iunderstand 18 acting as section chief, krea IV, Induftrinl Reg-
ister, is reported to have been unusuw14 cooperative an& of in
understan6ing our epecific problems ano. in calling our attenticn to
items vfhich we otherwise miht I. misred.
2.. Vbile this specific instance is cited as wurtV of srecial
commendation, it .in our observztion t)?lat the desire to serve extendu
throughout your office an& is limited on3y. by the many derm.c.45 on
you. ane your staff.
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3. 1 would therefore appreciat it if9 in addition to idAitever
sctioo you may vish to take in. apprising [ of our .1.-atitude 25X1A.
for '.Lj5 services, you uould extend to the rest of your staff our ap?
preciation. for the prompt and efficient service they rre rendering
this office.
/21
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SEC MIA 'Ar ?Atto,,P, ,
.apa.
TO z stant r gt r CD
ypo,1,1 ? Assistant Director,
ST)1.33ECTt Connendr,tion of
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Atif 8 1952
The Chief of the Nuclear Fnergy Diviaion 1v.13 c:q-awn my at-
tention to .,he outht neling quality of work of
TR/CD, in uncovering significant informatiotx relateL to atomic
enercy intelligence. His contributions ;lave extIided f, r be-- ,
yond the normal course of his duties and are Indicative of the
apip.'.ication of a high level of ingenuity. he has dem,?,nstrrted
a keen sense of obsemttion nd correlation I wish to commend
for his efforts and to record my apprecizition for
this type of support by your orgJuisation.
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IIMMEMOW
SFCI:
Office Memorandum ? UNITED STATAS
ck
TO 1 , Acting Chief.
industrial Register. CD
WV Chief. Division of Services, ORP. ,
Meeti Chief. OrgRoiretions Rnd Menscoment
110110111Ct: CONTI*
h,
DATE:
4.4 !tt4ii
ER NMENT
29 June 1954
1.SS *eh to express our eprrsoletion for the etolllent
&separation recelved from LR and fvr the initietIve demonstratea by
its an*lests in bringing to our attention significant information on
eivil Wadi. Retie-Wes In the Soviet Bloc.,
24, D4 to the naturo or the reports oontaining information on
the lui1ding of air-raid shelters, the existence of this materiel miht
4.0t bovre beim suspected had it not been for the work of
25X1A ho rspogn/med ita'fignifioenoe* For hie effort, 11 es
14. ea ria04 attitude if id of 25X1A
in its expleitatioo. we are very e,rateful. d 25X1A
25X1A it asking this mate
1 Thu ithele-himarted Wort contributed greatly to the develop.
or, useful intelligenoe.
25X1A
a
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ILLEGIB
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Suggestion No. 884
A. Summar of the Suggestion:
The suggestor has proposed that employees separating rrm LFIE
Agency be required to hand-carry a Time and Attendance Report and a
copy of an SF-52 :with the approved separation date :o tID
Payroll Office concerned. This would improve re1atio:1 wi'h ot
employees and other Agencies, as well as result in a monetary ?aj.ng
to this Agency, since the Payroll Offices would not havr, to che-,, -3'
on prior period Time and Attendance Reports to veriij tn La:
day and to find out how much money was paid in order t_) comq:11 ,e ao
lump swri payments.
B. Evaluatap_pf qoncerecl, Off.ices:
- - ? U. ,a3 oy go-ck s, .rieucflerod payroll
office is receiving some aevance rot. co -Dora-Ling offices of the
separation of personnel, In thir Office LC Personnel
advises separatees of the advantages in hand.-carrying a
copy of the SF-52 and T & A Report to Irfpy-o-?3:riate payroll office
during clearance,
It is not considered appropriate, however, for ar ewloyee to be
precluded from clearing through final processing if iv, does not have in
his possession, during the final clearance procorss copies of the SF-52
and T & A Report. Thisopinion stems partly from the desire of personnel
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Suggestion No. 884 (Contld)
to leave expeditiously on their last day, partly from an interest in
having them leave in as happy a frame of mind as ponsale and partly
because there are already many clearances which each departing employee
must make. To require another would add to an already burdensomt,
procedure.
Instead of requiring each separatee to hand-carry an SF-52 during
the clearance process, the operating office involved could forward
SF-52 to the appropriate payroll office as soon as it is typed. If
a subsequent change were made in the effective date, the operating
office or Office of Personnel, as appropriate, could advise the payroll
office concerned. Operating officials could be charged with responsfl15-
lity for giving T & A Reports to separatees, but the Office of Pers)
should not be required to police such an arrangement or to slow fina:
clearance proceedings by requiring an individual to secure one from
office concerned before he separates.
The suggesteris proposal relative to the transfer of funds is
considered desirable and the Office of Personnel will coordinate the
matter with the Comptroller to determine an appropriate means of
implementing the suggestion.
C. Recommendation of thq_EammIlmlamIary:
Disapproval is recommended on grounds that the suggestion falls
within the duties and respcnsibilities of the suggester. The suggeste7
job title is "Time, Leave Payroll Supervisor" in the Office of the
Comptroller, Fiscal Division, Payroll Branch. The following is a
quotation from his job description which is contained in the Official
Personnel Folder:
"Responsibility for the planning, development, and continual
administration and operations of Payroll, Time, Leave and Retirement
functions. ? . .has technical control over time, leave, and payroll
preparation personnel located in operating offices in the departmental
field and overseas services."
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Suggestion No, 922
A. Summary of the Suggestion:
The suggester proposes that the pouch receipt be redesigned ao
that it may be used as a log in addition to its normal useage. The
suggester feels that this would save the time of rewriting the title
and date of receipt or departure of a classified article and save the
expense of the logging forms.
B. Eaalua2Ilau_2f_QaauwuLaEioa:
The Chief, DDP/RI advised the Committee that:
"Due to the varieties of material forwarded through the pouch
channels, the sensitivity of such material, and their similarities
in many instances, as well as the accountability acquired, it is
necessary that pouch manifests be prepared in such a manner that
positive identification of each item may be made.
"Pouch manifests must list the entire content of each pouch and
must include such details as dispatch numbers, symbols, subjects,
number of copies, enclosures, and attachments, in order that the
recipient may be assured that the exact material intended for him
has been received. In addition, material may, in many instances, be
forwarded through split transmission to a number of different offices
or individuals or a single document received in the pouch channels
may be forwarded to many individuals or offices, in tarn
"In the Clandestine Sel-ViCaSp it is considered thet suggestior
is not feasible as sufficient space is not provided CA .th? suggested
form to provide for the above? and as the pouch manifest -1 and logs
maintained in connection with pouches and dispatches are pr3pared-and
used for different purposes, and in a majority of cases n different
offices."
C. Recommendation of the Executive Secretar
In view of the foregoing comments? it is recommended that the
Committee reject this suggestion
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? CONFIDENTIAL
Suggestion No. 1216
A. Summary of the Suggestion:
The suggester proposes that telephone list finders of
distinctive color be provided. He believes this would bring
about a reduction of security infractions ad a prQbable
reduction in petty loss of property. 14e cost of spraying
existing finders in a batch would be nominal, and procurement
of new stocks should cost little more than procurement of
present finders.
B. Evaluation of Concerned Office:
On October 1954, the Chief, Security Division stated
that they imposed no objection to the use of any color for
telephone list finders and suggested referral of the suggestion
to the Logistics Office for the standpoint of costs involved.
On November 1954, the Chief, Administrative Staff, LO
stated that the additional cost involved in providing for
the proposed non-standard item vould not be justified, since
LO interpreted the Security Office evaluation to mean that
they did not see any advantage to the suggestion.
On May 1955, the Acting Chief, Physical Security
Division, in reply to a request for clarification of their
evaluation stated that an effective security program requires
some ingenuity on the part of those concerned. The security
regulations require that information of a classified nature
will be stamped with a classification appropriate to its
degree of sensitivity. Thus to paint telephone list finders
would be an additional expense to the Agency and would still
require the affixing of the appropriate classification.
The use of pre-printed cellophane tape bearing the various
classifications has been approved by this office for marking
appropriate equipment.
On view of the above and the fact that exposed classified
telephone list finders account for only S of total security
violations, with only 2% being due to finders left on top of
desks, tables and safes, it is recommended that this suggestion be
disapproved for adoption.
C. Disapproval.
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Suggestion No. 130Q
A4 Summary of the Suggestion:
The suggester proposes establishment of a specialized
secretarial training course (in addition to classes now offer-
ed to Agency stenographers); the establishment of a new
Service Designation entitled "Agency Secretary"; and details,
requirements, procedures and goals related to these sug-
gestions.
B. Evaluation by the Concerned Offices:
The suggestion was evaluated by the Chief, Clerical
Training, MR, the Chief, Placemont Branch (Clerical)p
Office of Personnel, and the Deputy Director of Personnel
for Planning and Devdcpment. The evaluators concurred in
disapproving the suggestions outlined above. Primary con-
siderations for disapproval included:
(1) The special service designation is in conflict
with broader career service concepts and programs
now in effect; and in particular is not in accord-
ance with the "unified service" concept of the
Agency career program;
(2) A pyrtion of the recommended action included with
the above suggestions is included in staff studies
and recommendations which have been under considera.
tion for some time, and are approaching a stage
of implementation;
(3)
In the opinion of individuals most directly con-
cerned, implementation of the training program, in the
form suggested, would encounter major practical
difficulties.
The suggester was commended for the scope of the
4-11/ve,nuia'no,
C. Recommendation of the Executive Secretary:
Disapproval with special commendation for thoroughness
of preparation and validity of goals expressed therein.
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Suggestion No. 1340
A. Suav.P.g.J,tkligges#9n3
This suggestion is concerned with the congestion and
unsightly appearance caused by the burn bags in the main entrance
Of Building L and other buildings. It is noted that:
The present practice (in Bldg. L) results
a) empty bags being stacked beneath the employee's
bulletin board,
b) sugar from the empty bags being scattered over the
floor.
c) a sizeable accumulation of sacks and waste by the
time collection for burning is made.:
d) the waste is exposed to. the cleaning force..
In order to correct this situatiev is suggested that
all classified waste be stored in Room 1032 of Building L aad
such suitable roams in Ceti= buildings,
ive-4-1141121L2LIMPSZO24.4=2.1
The Acting-tratar, ?41.,..144aa_spoiritwAnui.alan stated that the
trugeoTh?ww]WaJd merit, but that the Office of Security has planned
such a program for the past year. A sample room was recently
completed and placed into daily use in Room 1027, "111 Building.
Additional space in "J" and "IC" Buildings has been provided for
the construction of additional classified waste repositories.
Repositories will be constructed in other buildings as suitable
space is provided. He stated that the suggestion was already in
effect and that no part of it made an added contribution.
C- 1,?.ecommen4at,ion, o taoExeoirgve ,P.Pcrotarvl
Diaapprovel
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Suggestion No. 1370
Summary of the Suggestion:
The Agency should establish a short wave radio (voice code)
facility to be used as a 'supplement to existing systems used in
alerting key officials in case the Emergency Dispersal Program
is put into effect. This would be desirable in cases where the
primary alerting systems failed or wave destroYed.
B. PY42:atims,9r-P9PPY-4714-0.ffic-!;
The chief, Administrative 'Staff, Office of Oommnnications
advises that the. present system: of buzzer alerts within the Agpacy
and the siren alerts for the Washington Area are sufficient to
notify all Concerned and no great iMprovement can bp envisioned
in having the proposed units installed*
4 RoemPPIPn4Y?g9P of the Exocutive Sccreth.r:
Disapproval
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Suggestion No. 1373
A. ...._Sums_z_aref tho autt.lon:
The suggester proposes a plan to increase the efficiency
of the Files Section, Records Integration Division which,
in summary, would include the following innovations:
(1) Setting aside a large area for Registry Files and
Reading Room; this area should be large enough for present
Registry Tiles, for potential expansion, and for an adequate
number of small desks at least half of which shall have
typewriters. Also, another room with a minimum of five
microfilm viewers should be provided;
(2) Assignin all personnel presently pulling documents
in the Registry Files Section to servicing requests on the
above desks;
(3) Raking available to all branches a copy of the
book, showing the meanings of Registry classification numbers
to facilitate obtaining of documents;
(4) Relocating RI/Archives Section, so that. it is in
the same building as the above facilities.
Bo Evaluation by the Concerned Office:
The Chief, RI evaluaton the suggestion and recommends
disapproval. He atatna, in part, that the "SubjeotInsug-
gestion has been raiiowed in RI, and is considered to re-
flect a general lack of information as to the complexity
and detailed functions of the Records Integration Division. .
The subjact suggestion has not provided a practical solution
to any- of the alleged problems presented, and has presented
the problems in very general terms. . ."?A major objection
of the evaluating Office to the details of the proposal is
that the suggestion did not take into sufficient consider-
ation the fact that the RI files are operating files and
constitute a working implement the direct use of Waich can-
not be denied to the Senior Staffs and Area Divisidns. Also)
the suggestion tended to short-cut established procedures
for clearance for use and limitation of routing of 'files
in accordance with the need-to-know principle. However, the
evaluator stated that "It is agreed that the RI/Archives
section should be in juxtaposition to he RI/Files Section."
G. Recommendation of the Exacutive Secretar.y:
Disapproval. Evaluator's agreement with a portion of the
suggestion, as noted in the last sentence above, does not indi-
cate that tne augguutavn uuxi6ribtx.bod to an awareness of the
problem or indicated a practical solution.
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Suggestion No. 13$8
A. aMillaa?aL-0211j1=21.122:
The Suggester proposes an initial visit only to the Central
Processing Branch PRD/OP by a traveler for the purpose of being
briefed as to travel requirements with which he must comply. All
subsequent travel by that individual would be without benefit of
CPB briefing.
B. Esaluallo_g_glananoltaLlaa:
The Chief, Planning and Analysis Staff reports that: "Regard..
less of whether a person travels once, intermittently or rather
frequently, numerous changes in procedures, restrictions, security
implications and other related matters make it imperative both for
the protection of the Agency and for the protection of the traveler
that he be kept informed."
This applies mainly to the foreign traveler while most domestic
travelers do not have to go through this procedure.
C. _sRecmmer_cLt_ziio_2Ltb,g,j2Le tag_cuveSeetau:
Disapproval
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Suggestion No. 1389
A. SuMMLU-2L1119-1=9.2112U:
The Suggester proposes that a road be constructed running
due South from the rear of Central Building for Constitution Ave.
for the purpose of improving Agency shuttle bus service and
reducing the cost of its operation.
B. Evaluation of Concerned Officq:
The Chief, Administrative Staff/LO and Transportation Division/
LO upon investigation concluded that: "In view of the terrain
involved and the location of buildings which obstruct the route
of the proposed road, the advantages to be gained through construc-
tion of such a road are felt to be greatly outweighed by its cost."
Sanction for construction of such a road would also have to be
obtained from the District of Columbia Highway Division.
C. Recommendati n of the Executive Secretary:
Disapproval
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Suggestion No. 1391
A. 211.02IELJILI122...alga=211:
The suggester proposes that some system of loose leaf binding
be used for publications that require periodic updating. This
would only require publishing of separate pages to bring publica?
tions up to date, also fiscal and time economies would result.
B. Evaluat'on of Concerned Office:
The suggestion was forwarded to the following: DD/I (Adminis?
tration), Chief/C, D/B, St/PB, EX/RR and St/PC. Their reaction
was that the suggestion was inapplicable to most of the work, that
whenever practical some form of loose leaf binding is used, and
that in most cases it would require extra time and expense to use
the suggested system.
Those parts of the suggestion which are applicable are already
in effect and no part of suggestion makes an added contribution.
C. Recommendation of the Executive Secretary:
Disapproval
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Suggestion No. 1395
A. aUMMEY-21.1111112,Eanti2U:
The suggester proposes that the Perfection Daily Reminder
Class A type calenders be replaced by another kind because the
above mentioned type scratch and mar the tops of desks. In turn,
the desks have to be refinished at a cost of 25.00 each. The
replacement calenders should be of a material that will not harm
the desk.
B. Evaluation of Concerned Office:
The Chief, Administrative Staff/LC reports that a recent survey
of Class A calender stands reveals that Supply Rooms carry in stock
a stand having rubber feet which is designed to prevent marring of
desk tops. The calender stand referred to in the suggestion
apparently has worn or missing rubber feet thus causing damage.
The employee should be commended for his interest.
C. Recommendation of tha.laugative SemIaly:
Disapproval
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Suggestion No, 1396
A. SuEniay_oLt4e. SNg721tion:
The E01.1Tc-7 -^C?)9'?,3 that returnees from overseas be given
temroa-ary ,1(1gc 21, t1 egin-j_ng of processing in order to conserve
time by io ba-0.:g 'o vLsitor12 passes in every building.
B. EX47, 1,011 Pfac.qg
The Chief, Plannilv and Analysis Staff evaluated this suggestion
and advir,d the ComTitt, ELF- foOlows:
1. Present processing procedures applicable to returning Staff
employees in so far as this Suggestion is concerned are as
follows:
a. Returnee reports to receptionist at entrance to Curie
Hall.
b. Receptionist calls CPB to verify record of employment.
c. Employment verified, receptionist issues no-escort
visitor's pass to returnee and directs him to CPB.
d. Returnee reports to CPB where, among other things, he is
given a badge request which willrermit him to obtain a
permanent badge.
e. Returnee leaves CID, turns in his no-escort visitor's pass
to Curie Hall receptionist, and proceeds to Bldg. I.
f. Returnee reports to receptionist in Bldg. I who has him
escorted to Room 1401 where he presents his badge request
and obtains (1) his former badge if still good or (2) has
his picttre taken for issuance of a new badge. The latter
operation requires about an hour at most. He can wait, or
if his business is in Bldgs. I, J, K, or L, he can get
anothmwort msitor's pass. If in other buildings,
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Stigge$tion No. 1396 (Contld)
2. The suggestion is not .recommended for adoption as it is
felt that current regulations and procedures adequatoly meet
the situation."
C. Recommendation of the Executive Secrttaat
Disapproval
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Suggestion No. 1398
A. Summary of the Suggestioni
The suggester proposes that the loading e
Packing and Crating Section ( be
remodeled so as to protect the woricing personnel from wind
and drafts during the cold season, This would save heat
and would out down the amount of sick leave taken
B. Evaluation of Concerned Office:
The Chief, Administrative Staff/La does not concur
with this suggestion, The dock is little used and only for
short periods of time. The advantages of an inner door
do not justify he expense of this modification to the
building. The alteralit,. -wiuld tend to cut off air circula-
tion during the hot summer monla,.
LO feols that this suggestion is desirable cub ior. noilGs._
marlr. and re,..!ommended disapproval,
C. Recommendation of the Executive 3ecretari:
Disapproval.
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Suggestion No. 141V .,54($9r
A. auw_a_g_'t.,heS_ggon:
The suggester proposes that covered passageways be .co6.4
strUcted between the West end of Barton Hall and the east end
of Curie Hall, and the north end of Alcott Hall and either
wing B or wing D Barton Hall.
B. Eynlaalion of flonoerned Off.ice;
The Chlefi Administrative Staff/LO.evaluated this suggestion
and advise ll the CommLttee as follows;
1, "Opinions cited by the Chief, Building Security Branch
indicPte that nc metrial savigs in guard coverage
could br,, reraizel by the propoed constructions, nor
could any of the present fencing be discarded since the
fence does not surround individual buildings.".
2. ,It is the opinion of the Real Estate and Construction
Division that the savings realized in Telephone Company
mileage charges would be greatly outweighed by the costs
approximately 5,000600 each, of constructing suggested
covered passageways,"
Recammvnda4on af the Executive.110:4iary:
In view of the foregoing comments, it is recommended that.
the Committee disapprove this suggestion for adoption*
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Suggestion No, 1461
A. Summary of the Suggestion:
The suggester :.nd.eates Capital Transit buses on the
R-4 route origirC,e c.: the 2, S. Building and are loaded
to capacity prio: o tTr a--i7a1 at the Memorial Circle
stop? For that raaso, -:he s..;.ggester states that Agency
employees in the '11,4 B3.1.n.g area are required to wait
15 to 30 minutes for iu transportation at the end of the
work day, The svggeor recommends that an authorized
official ociztact the Capital Transit Company and attempt
to persuade he to schedule buses to o--Jer to
have a 1:-,;7: .yrigLnatc, at ':hc. -ircle stop at 170 anr.f., 1710
houm,
B. Evaluation .):;'
The Chief, .L175.nisrative Staff, LO evaluated the sug-
gestion and r 'Vies the Cemmittee as follows:
1111 representative of this office met with two officials
of the Capital T:?azisit Company. According to information
furnished by representatives of the bus company, a bus is
presently scheduled to originate at the Memorial Circle at
1702 hours and an investigation is already underway to
improve the schedules for this routeu A review of the report
compiled by the bus company for the 14th and 17th of January
indicates that only one bus appears to have been loaded to
capacity. If these two days are representative, :7.t
dif-
ficult to understand the 15 to 30 minute wait :or tr-insporta-
tion as indicated in Suggestion 1461.
Accordingly, since the Capital Transit Company had g-e-
viously commenced an investigation of schedules on aOLLP-4
buses, it is considered that no part of suggestion 1461 makes
added contribution."
C. Recommendation of the Executive Secretary:
Disapproval based on prior coordination and analysis
of the problem.
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SuGgestion No. 1467
A. Summary Ofthe "
711 sn.:,;t23tG,- st eri T think it would be advisable
to sock. a]oP-th 1ho .,11r.i already provided, narrow
ru]inc,,,s,th.. t.1)(1 ,'etobo-.- row supplied by the AE'ency
reduces s)ec:1 a tivr, ab 1,..7q:Nt) decreases facility
of transe,iptiol:, fLotor to ba considered is that,
in the longrun, t:heso ?sn this mtebook will save some-
what on paeor, Oinrilssed this pmeod innovetion
with other steno,;rapnt?, in ttn 1.')ey- agree with
me"
B. Evaluation of Concerned Office:
The suggestion was evaluated by the Chief, hanagement
Dividion, Management Staff, who advises the Committee as
follows:
"The suggester recommends stocking notebooks with in
line spacings in addition to those now stocked with 3/8"
spacings, to save paper a ?d increase the efficiency of
stenographers accustomed to the narrower rulings,.
Leading office suppliers (Stott and Co., Ginn's, and
Stockett and Fisk.: Co.) reported that tho ilarcT,Tost rulings
available are L7:c3.- between. 'Ines. Tbts standad for
Gregg shorthand rine-Palf inch ruling's avar,k:.e for
the Pittman style,
Notebooks 'available through the Federal Supfly Service
have lines 3/8". apart. This spacing Is a compromise between
the requirements fo%% Gregg and Pittman styles. , Represent-
atives of the Clerical Training Branch, Office- of Training,
stated that they have always found this spacing ddequate.
It should be noted that ts 3/8" line spacing L: only 1/16'
more than that of the notebboks the suggester derires. ?
The notebooks used principally in CIA,con-Van 80 leaves
and cost $1.48 per dozen on the Federal Supply Schedule.
The notebooks with 5/16" rulings available from local sup-
pliers cost about $1.80 per *nen. They contain only 70 leaves.
Adoption of this suggestion i8 therefore disapproved
on the basis that:
a. Notebooks with the suggested i" line spacing are
not available.
b. The 1/16" reduction In lino spacing of not oks
that are available OloUld not increase effioleMY
to the extent that the added cost of their
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Suggestion No. 1467 Continued
procurement would be justified,"
C. Recommendation the "Cxecut've.SPPaarY1
331,a'aPi92,nv.,,1 ;.;n hn:3:1p. si...cld above.
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Suggestion No 1471
A, a.V.MaaLL-PIL.112-2EIMEL492:
The suggester states:
We in the RI/RD handle
all of the incoming and outgoing material for all of the
divisions and staffs of the DDE. This includes classified
and uncjassdfied.
I feel '3hat it would be of great value if we could have
a personnel list from each of the divisions and staffs)
listing the employee, and the room and building in which
they are located, This list could be sent te us every thtee
months, ant, any changes to be mad.--- during this time could be
done so by pnone,
There is a great volume of persona-mail received by us
for delivery, anO, much of this material must be re-checked
before we can senot it on. This consumes a great deal of our
time, besides bothering the personnel office or the telephone
operator".
B.gyaigaIlal_g_Ooncerned Office:
The Chief, RI evaluated the suggestionand advised the
Committee as follows: -
"The development of personnel lists and their mainte-
nante would require an administrative burden which would
not be offset in any monetary savings. The development of
pereonnel lists would create a security hazard which should
not be authroized. The personal mail referred to in the
suggestion is not a =dor consideration".
c na_mb.g.p.a.2.1:_:_ttt_Execut?etar :
Disapproval
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Suggestion No. 1554
Summary of the Sug,estiont
The suggester recommends replacement of missing rust
room booth door catches. It is suggested that this improve-
ment will avoid recurrent embarassing experiences and elim-
inate a morale lowering factor.
Evaluation of the Concerned Office:
The Chief, Administrative Staff, Office of Logistics
evaluated the suggestion and advises the Committee that, 111n
accordance with the recommendation, the haintenance Office
has initiated action to have the missing hooks replaced
as soon as poseible." He notes that lack of Public ijuildings
Service maintenance personnel has prevented proper attention
to many maintenance functions, therefore repairs a generally
contingent on the reporting of deficiencies. such reporting
should be accomplished by telephone to the haintenace Office,
extension 2168.
the suggestion therefore has ocen misairucted, adu a
remedy for the suggested deficiency already exists. LO
report that the suggestion is already in effect, and no part
of it makes added contribution.
C. Recommendation of Executive Secretary:
Disapproval for. award. Suggester should be commended
for his interest and existing remedial channels explained.
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Suggestion No, 1622
A. Summary of the Suggestion:
The suggester proposed that the Agency discontinue
Bonding individuals as a claim has never been made to
a bonding company for security reasons. It is estimated
that the savings would amount to 01000.00 to 1$000.00
per year.
B. Evaluation by the Concerned Office:
The Deputy Comptroller evaluated the suggestiim and
recommended disapproval; advising the Committee as follows:
It is Agency policy to comply with Public Law requiring
the bonding of Government Agent Cashiers, Certifying Officers
and Finance Officers even though it is recognized that
under certain circumstances, claims would not be processed
to the bonding companies. This policy was reaffirmed in
January l955.
C. Recommendation of the Ekecutive Secretary:
Disaoproval.
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Suggestion No, 1810
A. Summary of the Suggestion:
special restricted areas, Technical details are not furnished,
B. Evaluation of Concerned Officer
evaluated the suggestionfor
the Director of Security and advises the Committee as
follows:
"'The Physical Security Division, OS, was asked to
prepare a report some months ago containing security recom-
rmondations and/or requirements regarding housing CIA in one
building . At that time the suggested use of television
equipment Tfras covered.
This office agrees with the suggestion and feels that
there is deftnite merit in the possible use of this equipment
and feels that the writer should be commended for his ideas."
C. Recommendaton of the Executive Secretary:
Disapproval with letter of appreciation for a 5.ug-
gestion which has been previously taken under co-sirlerabio4
by the office concerned.
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