Document Type: 
Document Number (FOIA) /ESDN (CREST): 
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Document Creation Date: 
November 17, 2016
Document Release Date: 
July 10, 2000
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Publication Date: 
April 2, 1957
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PDF icon CIA-RDP80-00832A000200070003-5.pdf132.82 KB
Appro\W For ReleacW2000/08/15 : CIA-RDP80-00832A000200070003-5 2 April 1957 Suggestion No. 817 Date off ?gestion: 30 March 1954 Office of Camminioations, Plans and Policy Staff te-6 A. S' 'r r of the Suggestion: Suggester proposed the development of two types of dis- patch sets - - as A pareassembled carbon interleaved snap-out set com- posed of an original on a better grade lighter weight bond and about seven manifold copies Q A pree-saemb]ed set containing a hectograph master for reproducing max+e copies than can be made econom- ical7ly by a typewriter. B. ~tioa~ of the Concerned Office : attached evaluation from Chief, Records Staff dated 1J, Maaeh 19570 C. Recommendation of the Executive Secret_at7[ Approval- Award of $50 based an-tangible savings of f ?a $ es recossaended by the Records moment Staff in the atta ed evaluation. Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070003-5 Approve'or Releas+a.li000/08/15 : CIA-RDP80-00832A00020CT070003-5 WNFI DENTIAL Suggestion No, 817 (Covet) SUBJECTS Employee Suggestion No 0 8171 Asaembay of Dispatch Forms into Setsa 1, This suggestion proposed the development of two types of dispatch sets* a? A preasserabled carbon interleaved snapuout set composed of an original on a better grade lighter weight bon, and about seven manifold copies, b0 A preassembled set containing a hectograph master for reproducing more copies than can be made economically by a typewriter, 2. These two types of dispatch assemblies were considered during a study of the dispatch procedures by this Staff in the Fall of 1955? On the basis of this was decided to test the two assemblies in two DD/P Area divisions and in three Offices in the DD/S .Area, A contract to procure these forms was awarded in February of this year, 30. This staff feels that the suggesters s major contribution to improving dispatch forms was her recotoeda tdation for a preasseinbled set containing a hectograph master, We do not believe that she is entitled to credit for developing the preassenbled eight part carbon interleaved dispatch set for the following reasonsz a,, A set sia lar to that recommended by the suggester was considered upon the merger of OSO and OPC and again in January 1954 (ANN*) The use of a preassembled set was recommended by the Office of Comptroller Area Records Officer in December 1953 WWEF) c, The Chiefs Office of Communications Registry recom. mendd the use of a carbon interleaved dispatch set on 26 March 1954 EWMWP)s and solicited cotaents from divisions on 31 Match 1954 41111111111111W). do All of the above recommendations predated the suggesterss idea for a preassembled carbon interleaved set. CONF I DENTAIL Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070003-5 Approv ' For Release 2000/08/15 : CIA-RDP80-00832A000200070003-5 Con't 817 ODNFTDEN1M 4o We therefore recoanend that the suggester be granted an award solely on her contribution to the developmrnt of a hecto- graph master dispatch net, We estimate that about 10% of the approximately 4W#000 dispatches typed annually will. be prepared on hectograph masters, The use of about 40 000 bectograph dispatch master sets a year should produce the following improvements: a. Eliminate typing the headings on WOW masters. (30 seconds per master, or 333 man hours per year at a 0SI4 level, third steps valued at $572:76a) bo Eliminate assembling three sheets each of carbon and manifold paper (20 seconds per set,, or 221 man hours per year valued at $378