MINUTES OF 25 APRIL 1957 COMMITTEE MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000200070013-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 23
• Document Creation Date: November 17, 2016
• Document Release Date: July 10, 2000
• Sequence Number: 13
• Publication Date: May 8, 1957
• Content Type: MF

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8 May 1957
MEMORANDUM FOR: Chairman, Suggestion Awards Committee
SUBJECT: Minutes of 25 April 1957 Committee Meeting
1,, The CIA Suggc,tion Awards Committee met on Thursday,
25 April 1957 at 10:00 a.m. in Room 2601 Curie Nall with Mr.
presiding. The following persons were presents
DDS/OP
DDS/OS
DDS/OTR
DDS/OL
Dy0CR
DD Admin
DW/NE
DDPAP
DDS/OC
DDS/MgtS
DDS/MgtS
2. The following discussions ensued:
a. The appointment on March 18, 1957 of
Es the Executive Secretary of the Sug?
gestion Awards Committee and as Chief, Suggestion
Awards Staff.
b. The Committee agreed that the Suggestion Awards
Staff mule screen suggestions. Those ideas which
are in effect, "silly," or considered to be outside
the "suggef,tion" category would be dealt with by
the Suggestion Awards Staff without referral to the
Committee.
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c. The Chairman spoke of the need for extended promo?
tion of the Suggestion Awards Program,, He stated
that he plans to use promotional and advertising
talents from within Management Staff and to ask for
help in other parts of the Agency. He leguested
the Committee to submit any constructive and per?
tinent L.Nsas to him. commented 25X1A
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on the need for publicity and promotion at the
highest levels that specific awards should be
brought to the attention of the top Administra,.
tors, and that small awards must share the pro-
motion news with the spectacular awards.
d. The Chairman discussed the processing goal of
the Suggestion Awards Staff.enamely, 90 days
to complete suggestions. This is a goal and
not always possible.
e. The Committee agreed to the Suggestion Awards
Staff's use of a "Possible Indefinite Category"
with a tickler system. This category to be used
Wheneuggestions require extensive testing. An
interim letter will be sent to the suggester ex.
plaining the delay.
suggested, 25X1A
the Committee agreed, that interim awards should -
be given enever possible..
f.111111111111doubted that the Agency is getting its
money $ worth from the Suggeetion Awards Program.
He had reference to suggestions of questionable
value. In this connection explained 25X1A
that he Ives setting up an internal committee in
the Printing & Services Division, OL. This Com-
mittee will work with individual suggesters assist,-
ing them in developing and presenting their ideas,
highlighting the advantages of lork Simplification.
Those ideas which the Committee -considers to be
adoPtable will be forwarded to the Suggestion Awards
Staff for processing and evaluation by the. Agency
Committee. The Chairman described
active internal committee in the Office of Logis.
tics, Procurement Division, and praised both Mr.
plans.
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3. The Committee approved awards in the amounts shown
for the-followi'ng casess
Suggestion Total Amount of Award Est. First-,.
No. Award for Intangible Yr. Tangible
,.A.? ... ? _
- V', 1617 $25.00 $25.00
v 1,.987 25.00 25.00
,/ 231(6 50.00 50.00
2373 Letter of appreciation
/ *2605 10.00 10.00 Refer to CSC
*c2683 100.00 --- $5,443.20
r,**2699 10.00 10.00 Refer to GSA
. 2893 Letter of appreciation
*This Agency to award $10.00, CSC to further evaluate fog,
benefit to other government agencies using GSI cafeterias.
**Committee eestimated tangible savings takine Into con-
sideration lose of productive time not previously cal-
culated.
***Suggester is a Guard. Arrangements have been made with
GSA for them to pay the award. Suggestion Awards Staff
will followup on this.
4. The Committee recommended additional action on the
followings
a. Suggestion No. 1079 - The Suggestion Awards Staff
to check further and determine if a need exists
for the notice about personal mail addressed to
2430 E Street. Award of $10.00 without further
reference to the Committee to be given if Notice
is needed and published.
Suggestion No. 2644 - Deferred. will 25X1 A
check further to determine if the suggestion rela.,
tive to a Short Training Course for blue collared
personnel had been adopted. It was his feeling that
the idea was already in effect prior to receipt
of suggestion.
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18 April 1957
25X1A MEMORANDUM FORD
SUBJECT Meeting of CIA Suggestion Awards Committee
The CIA Suggestion Awards Committee will meet on Thursday,
25 April 1957 at 0:00 A. M. in Room 2601, Curie Hall.
R THE CHAIRMAN, SUGGESTION AWARDS COMMITTEE
Executive Secretary
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24 April 1957 '
ODNFIDENTIAL
Suggestion No. 1079
Date of Suggestions 20 July 1954 '
Office of Personnal/FAD
Placeuent Officer
080.11
Surimsty of the Suggestion
Suggester proposed that soil addressed to employees/
care of the Agency or 2430 E Street be returned to the
sender narked unknown?
Evaluation 'of the Concerned
Office t
Chiefs O&M Staff, DD/P,
the following: See attached
on 20 March 1957 stated
reevaluation,
Co RIMmendR.---le2121:221.2P-MaLMAEVIEEL
- Approval. Award of $10425 based on intangible
benefits (slight.limited). Although the suggestion has not
been adopted as yet, we have been assured by that
the notice will be published in the near fUtureo
yb
ODNFIDENITAL
em-
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15 April 1957
CIA INTERNAL USE ONLY
Suggestion No0 1617
Date of Wggestion: 14 March 1955
Office of Comptrollers Fiscal Ditto Supervisor
GS-6
t of the Sustionz
Suggester recommended elevating typewriters to reduce
typistsg fatigue? '
B, Evaluation of the Concerned Office:
Chiefs Records Management Staff on 9 April 1957 stated
the following:
"The pamphlet gThe Correct Angle? was distributed in
the Dpip area during the week of 18 March 1957.
Headquarters-wide. dissemination of this pamphlet
has thus been completed, The second order of 100
typewriter lift boxes has been delivered to m4017
rooms, About 150 of the 200 boxes delivered have
been requisitioned by typiute.
"This usage of the lift boxes confirms our original
estimate that about 200 will be in use by the end
of this year, Our final evaluation of this Bugger,-
tion therefore is that the =Nester be granted an
sward of $35 based on slight iiltangible benefits
applicable an a local basis .Q6 to 1000 employees)
Recommendation of the ?IntTE!...tmj227,s2tE7j
Approval? Award of $25450 based on intangible benefits
(slighte.local).
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for faster,
more accurate,
and easier typin
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THE SAME TYPIST
, 41114,
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UNcoMvoK I AUL - I-A I - L W COMFORTABLE - RESTED EFFICIENT
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THE DIFFERENCE??A simple matter of typewriter height!
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CORRECT TYPEWRITER PLATFORM HEIGHT
FOR MANUALLY - OPERATED TYPEWRITERS
How high should your typewriter be? . . . As high as necessary to
permit and promote the fastest typing with the least effort. Research in
industry and government disclosed that fast, accurate typing requires that
the forearms and hands of the typist be approximately parallel to the slope
of the typewriter keyboard. This slope on a manually-operated iypewriter
is about 300
.
For the average person the proper relationship between the angle of
the forearms and hands and the angle of the keyboard slope is usually
gained when the typewriter is between 28 and 30 inches from the floor and
when the chair height is between 16 and 18 inches.
Prominent typing specialists have long advocated raising typewriter
platform levels. Virtually all champion typists write with their typewriters
about 30 inches from the floor.
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RESULTS OF HIGHER PLATFORMS
Typing is not only faster, more accu-
rate, and easier, but far less tiring when
the typewriter has been raised to pro-
vide the CORRECT ANGLE with respect
to the forearms, the hands, and the key-
board.
On the left is a composite of the two
pictures on the first page. It illustrates
graphically what a difference the height
of your typewriter does make.
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Typing is faster because the typist's hands hug the keyboard to en-
courage a speedy "clawing" stroke, utilizing finger rather than arm move-
ments. The keys are released more quickly and easily because the hand
posture assists rather than resists the fingers.
Work is more accurate because hands are in close proximity to the keys.
Greater control is gained and errors which result from flailing the hands and
arms between strokes are avoided.
You are less tired because the "clawing" finger motion is easier than
the pounding, striking motion and greater leverage on the keys results from
the shorter shoulder distance. In addition, higher typewriters promote
good posture, balanced leg and foot support, and general relaxation.
Thousands of typists using manual typewriters have adopted the higher
typewriter height. The results have been beneficial to both operators and
to those they serve. The change has aided in reducing eye, neck, and back
strain and has increased output. Also, type impressions on original copies
have become more uniform and carbon copies are clearer.
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Manufacturers, recognizing these merits, are
building modern typewriter desks which permit
adjustment of typewriter height from 28 to 31
inches. However, manual typewriters in offices
equipped with non-adjustable desks can be easily
and inexpensively raised to the higher, correct
working level through the use of typewriter lift
boxes. (See illustration at right.)
RECOMMENDED PROCEDURE FOR CHANGING
TC) HIGHER PLATFORMS
An experimental approach is recommended. Here is a procedure that
has been found effective:
1. Adjust your chair so that your feet rest firmly but comfortably on
the floor. Chair height in most cases should be 16 to 18 inches.
Adjust the back rest of the chair to fit the small of your back at not
higher than waist level.
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2. Raise your typewriter by means of a lift box. This should bring
your forearms about parallel to the slope of the typewriter key-
board; i. e., at an angle of 300 with the horizontal.
3. Allow five days to become accustomed to the new height. It may
take less than 30 minutes.
4. If, after a fair trial, you are not sure that you like the new height,
remove the lift box and try the old height for comparison. You will
probably select the higher level.
WHERE TO GET A TYPEWRITER LIFT BOX
You can get a typewriter lift box from your Building Supply Officer.
If he does not have one in stock he will be glad to order one for you. Ask
for yours today. The CORRECT ANGLE will mean faster, more accurate,
and easier typing.
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Offik 401114 011.111,
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Published by the Records Management
Staff to promote greater comfort and
efficiency in the use of typewriters.
The photographs and much of
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cru the courtesy of
November 1956 Remington Rand, Inc.
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COZTONNTIkt
Suggestion ido. 1987
4 April 1957
Da of Suggestion: 23 August 1955
DD/P sr/6 Sec -Steno, Chief G8..5
A. 8743,66Mr tb,a qINM.V.AZI
3141netater recommends printing the Dispatch, Fern 51-28 on
a better grade of psvere
.5YP4u,8?,52r_PqMPTItt?-9M6e.:
itergo:fas Managemerrt Staff reported on 25 July 1956 that this
kw.gion halved to point up the problem in this pastieular
auSeMition for the use of a better grade of paper for Porn 51-28,
Watt Dispatch Porno It also helped to bring about a stud/ and
'v4iiting or this problem.
O n &bran 1957 Chief, Records ilinagnment Staff stated that
t'ae spectifinations for these dispateh forms nailed for 25% rag
Y-'72,11PIL, in lieu of the =Waite stock now used for dispatches
lt was fauna that the (panty of the dispatch form was isproveds,
0-94' the rzy-,gommmendation vas wade that the euggester be granted an
twk-411 of $,P,5 based on slight intangible benefits appliAable on a
basis ((26-1,000 employees).
.1E,,ttaismetate,-tti.en_ of the Are_cutpre filecretary.:
, &mimed of 0545o based on intangible benefits
g light-Ireval.))
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CIA INTEARAL USE ORIt
Suggestion Ro. 2316
Date of Suggestien: 9 April 1956
DD/P 2RI Aa t0 Supervisor Analysis
OS-11
PaiflEPtiql:
See attached suggestion.
B. Evaluatices of thereT!perned_pfMe:
.Chief, 'AT on 25 April 1956 and 4 Nerch 1957 stated the follow-
BX believes that an item of eqnipment such as described in
this suggestion will be of assistance to Analysis peraonnel
who are confronted with the necessity for keeping reference
work readily available for consultation in rformIng their
duties.
"The adoption or this suggestion will accrue intangible sav-
ings in the more effective accooplishment of the analysts?
duties as well as contributing to the improve:ea in their
merale."
The benefits to be derived from the adeption of.the proposed
rack for the RI/Analysie Section remain of an intangible nature.
The estimated cost of $200.00 for the twenty (20) racks is con-
sidered by RI to be a rather reasonable expense that viii be
worthwhile."
SA NOM t
On 3.4 March 19570 notified the SAS that this idea
is not considered to be within the, job ?dativ 9$11111111M1
Recommendation of the Executive Sensm.:
Approval. Award of $1004150 based on intangible benefits
(moderate-local). Prototype is in use and iscatisfactory.
14(
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OF 'IPTION OF SuGGESTIOm ISUESTIOO.
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? 1'.?':;2 this Division (RI) for reasons of space limitation substituted 45" desks for
--Aiu-d 60" desk. gini-fhiresii the apace has been furthered restricted and personne'
ricreased. Compounding this situation has been an increase of work load within the
_ :faction of the division. This increase has been accompanied with an incsease in
i,o0k8 and manuals that the analysts have been required to keep and must use. There
at least three reference books which vary in use but none of which could be described
evi of en4 slight wawa. With the limitation en usable surface specs those Or the pouches
AZ*1 rooted en the for or 07 siutible flat memo*. It is soggested that a shelf or
*elk(?) be made chich will allow theanalyste te locate these reference books in front of
';Ac but not sacrificing necessary work space.There should be great monetary value to
arraegelent which would soon liquidate mqr cost of such a change. It sill furth sr
canlmise the possibility of lees of &pooch or a dispatch with which the section is large-
corcernad.
..-AP rack or stand would be se comstrocted that NO 'cease space mad be lest i.e. all
ip4rpy)ort mould be provided by the front ef the desdc?It would be pitchedosothat the books
ilevp.leef) would be legible from the chair thus a pitch orf about 10 off the vertival.
'!,cre should be also a ledge or step so that sone permanency of book location is achieved.
-777CN TOLLOW 33""
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SECRET 18 March 1957
Suggestion So. 2373
pato of Suggestion: 1 June 1956
25X1A L*puty Direetor of Personnel for Planning & Development
Career Management Assot. CS-7
A. trarr of the Suggestions
Suggeeter proposed establishing 'within CIA a systematic, com-
plete, permanent, Official CIA Career Council Master File of all
Council reeords and procedures to be centralized in the Office of
the IncuMbent Exeeutive Secretary of the Career Counell for use by
Council menbers or Agency officials as necessary.
Sample of preposed file system to be available at meeting.
B. Evaluatioes,,of tht_29122uned Offices;
Deputy Director of Perecenel for Planning and Development on
5 February stated the following:
"The sebjeet suggestion has excellent Objectives in that it
provides a filing and reference system of all CIA Career Council
records and documeuts.
"To be specific in evaluating the subject euggention, the
following points should be given eonsiderations
a. The need for the documentation of the Council activities
whieh will also serve as a quiek reference guide as a
basis for inplementing Council declaims as well as the
development of personnel management matters le evident.
b. The four-fold folders, Which the suggester devised and
made, had not been used before in my office and to mi
knowledge not used in other parts of the Agency. Such a
folder is particularly adaptable for filing documents per-
taining to seek Couecil meeting since such docunente
logically fall in four categories: (1) Agenda; (2) Min-
utes; (3) Transcript, and (4) SuppartIngtmckground papeeo.
All these papers are equally important, closely related, ane
are used simultaneously, thus eould not be ao easily used .
if filed in a regular folder chronologically or topically.
c. The cenbined Agneda/Mlautes Folder is an excellent sug-
gestion inasmueh as it is a supplementary file for quick
referenda vhen referring to subjents A:Leh vere discussed
at several CCILROCia meetings. The point made by the sug-
gester that this file would be valuable for the use of
persons not authorised to use the fair-fold meetingIblders
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reason for establishing this file. The vork involved in
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2373 Can't
maintaining such a file is negligible because extra copies of
Agendas and minutes are always avsilable.
d. The record of bmplementing action. on CIA Career Council recce-
mendations isagood idea but would involve considerable time of
staff officers **mere acquainted with program discussed and
acted upon by the Council. It is felt that a separate record-
such as this is not necessary isammush as implementing actions
are documented in subject files minteined in this office.
e. Some of the other suggestions made by the suggester such as the
use of identifying symbols for Career Council records, the in-
clusion of Agenda distribution lista in the meeting folder and
numbering each copy ofthe Agenda are clerical procedures which
assist in indexing subject matters and keeping the files in an
orderly manner.
"The subject suggestion has contributed to the isproffement of the
system of maintaining Career Council records and is considered to
be a contribution which substantially advances an *portant function
of this staff and the Agemy. This proposed system is applicable to
other activities in the Agency or in Casement, particularly for
boards or comittees which meet regularly and where documentation of
the activities is required."
The Personnel Advisor to the Suggestion Awards Committee on
8 Plebrualrande the following statement:
"Filing time prior to adoption of this system was negligible because
a less complicated, chronological file was smintained. Although
considerable filing time was required in setting up the new system,
its maintenance is not a time-consuming task. The benefit is in
more orderly and usable arrangement of material which facilitates
reference.
"Oar adoption of the system suggested has application only to one
set of records maintained in a single office. Hence its application
is olimitedt. The degree of benefit seem to fall is the 'moderate'
range in that it represents a considerable modification of an opera-
ting procedure. However, the importance of this procedure is not of
&very high order and even the minium award of the 'limited-moderate
range seems disproportionately huh. We would recommend that award
as a maxima in this ease."
C. Reccemmdation of the Executive Secretary:
Approval Award of $10425 based on intangible benefits.
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Suggestion No, 2605
Date of Suggestion: 113 Clete:Am' 1956
A.
39 March 1957
Office of Research and Reports Cartographer GS-11
Suggestierineweed that the special lunthees served by Government
Seines*, Inc. be adjusted to alloy an option ot breed and butter, a
five cent drink or five cents credit toward a more expensive drink.
B. Evaluations of the Concerned Offices:
Chief, Administrative Staff/OL on 5 March 1957 stated the
following:
"While the suggestion has not been adopted exactly as proposed,
the option of tomato juice or bread and butter is a step in the
right direction.
"It is recommended that the euggester be given an appropriate
cask award based on intangible benefits accruing to Government
personnel. Incidentally, the plan has been mode effective in
all cafeterias operated by Government Services, Incorporated."
General Services Administration on 20 February 1957 made the
following statement:
"The suggestion above was considered and it was determined. by
U31 that an option of tomato juice or bread and butter be
offered on the special lunch. This change went into effect on
February 18, 1957.
"This substitution vill eliminate the excessive amount of starches
offered when the entree includes bread."
SA NOTE:
25X9 iemployees are served each day in MI cafeterias.
C. Rection of th.........ecert Secre :
Approval. Award of 05-50 based on intangible benefits (slight-
INIIMMIALUSE ONLY
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