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Document Creation Date: 
November 17, 2016
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July 10, 2000
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May 8, 1957
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Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 TAB Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 25X1A 25X1A 25X1A Approlieti For Re 2000/08/15 : CIA-RDP80-0tleetA0003?00070013-4 SECRET 8 May 1957 MEMORANDUM FOR: Chairman, Suggestion Awards Committee SUBJECT: Minutes of 25 April 1957 Committee Meeting 1,, The CIA Suggc,tion Awards Committee met on Thursday, 25 April 1957 at 10:00 a.m. in Room 2601 Curie Nall with Mr. presiding. The following persons were presents DDS/OP DDS/OS DDS/OTR DDS/OL Dy0CR DD Admin DW/NE DDPAP DDS/OC DDS/MgtS DDS/MgtS 2. The following discussions ensued: a. The appointment on March 18, 1957 of Es the Executive Secretary of the Sug? gestion Awards Committee and as Chief, Suggestion Awards Staff. b. The Committee agreed that the Suggestion Awards Staff mule screen suggestions. Those ideas which are in effect, "silly," or considered to be outside the "suggef,tion" category would be dealt with by the Suggestion Awards Staff without referral to the Committee. 25X1A c. The Chairman spoke of the need for extended promo? tion of the Suggestion Awards Program,, He stated that he plans to use promotional and advertising talents from within Management Staff and to ask for help in other parts of the Agency. He leguested the Committee to submit any constructive and per? tinent L.Nsas to him. commented 25X1A Approved For Release 2000/08/1tet*-RDP80-00832A000200070013-4 25X1A 25X1A Apprd For etease 2000/08/15 : CIA-RDP80-6&412A040200070013-4 SECRET on the need for publicity and promotion at the highest levels that specific awards should be brought to the attention of the top Administra,. tors, and that small awards must share the pro- motion news with the spectacular awards. d. The Chairman discussed the processing goal of the Suggestion Awards Staff.enamely, 90 days to complete suggestions. This is a goal and not always possible. e. The Committee agreed to the Suggestion Awards Staff's use of a "Possible Indefinite Category" with a tickler system. This category to be used Wheneuggestions require extensive testing. An interim letter will be sent to the suggester ex. plaining the delay. suggested, 25X1A the Committee agreed, that interim awards should - be given enever possible.. f.111111111111doubted that the Agency is getting its money $ worth from the Suggeetion Awards Program. He had reference to suggestions of questionable value. In this connection explained 25X1A that he Ives setting up an internal committee in the Printing & Services Division, OL. This Com- mittee will work with individual suggesters assist,- ing them in developing and presenting their ideas, highlighting the advantages of lork Simplification. Those ideas which the Committee -considers to be adoPtable will be forwarded to the Suggestion Awards Staff for processing and evaluation by the. Agency Committee. The Chairman described active internal committee in the Office of Logis. tics, Procurement Division, and praised both Mr. plans. 2 - Approved For Release 2000/08dEetclA-RDP80-00832A000200070013-4 25X1A Appraved For Release 2000/08/15 : CIA-RDP80-60842A00200070013-4 SECRET 3. The Committee approved awards in the amounts shown for the-followi'ng casess Suggestion Total Amount of Award Est. First-,. No. Award for Intangible Yr. Tangible ,.A.? ... ? _ - V', 1617 $25.00 $25.00 v 1,.987 25.00 25.00 ,/ 231(6 50.00 50.00 2373 Letter of appreciation / *2605 10.00 10.00 Refer to CSC *c2683 100.00 --- $5,443.20 r,**2699 10.00 10.00 Refer to GSA . 2893 Letter of appreciation *This Agency to award $10.00, CSC to further evaluate fog, benefit to other government agencies using GSI cafeterias. **Committee eestimated tangible savings takine Into con- sideration lose of productive time not previously cal- culated. ***Suggester is a Guard. Arrangements have been made with GSA for them to pay the award. Suggestion Awards Staff will followup on this. 4. The Committee recommended additional action on the followings a. Suggestion No. 1079 - The Suggestion Awards Staff to check further and determine if a need exists for the notice about personal mail addressed to 2430 E Street. Award of $10.00 without further reference to the Committee to be given if Notice is needed and published. Suggestion No. 2644 - Deferred. will 25X1 A check further to determine if the suggestion rela., tive to a Short Training Course for blue collared personnel had been adopted. It was his feeling that the idea was already in effect prior to receipt of suggestion. - 3 - Approved For Release 2000/08/4754ECCIA-RDP80-00832A000200070013-4 25X1A Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 Nie Approved For Meese 2000/08/15 : CIA-RDP80-00832A000200070013-4 18 April 1957 25X1A MEMORANDUM FORD SUBJECT Meeting of CIA Suggestion Awards Committee The CIA Suggestion Awards Committee will meet on Thursday, 25 April 1957 at 0:00 A. M. in Room 2601, Curie Hall. R THE CHAIRMAN, SUGGESTION AWARDS COMMITTEE Executive Secretary Appid 2000/0 /15 : CIA-RDP80-00832A000200070013-41 25X1A 25X1A Appratl6c1 For R6leffie 2000/08/15 : CIA-RDP80-06108644200070013-4 24 April 1957 ' ODNFIDENTIAL Suggestion No. 1079 Date of Suggestions 20 July 1954 ' Office of Personnal/FAD Placeuent Officer 080.11 Surimsty of the Suggestion Suggester proposed that soil addressed to employees/ care of the Agency or 2430 E Street be returned to the sender narked unknown? Evaluation 'of the Concerned Office t Chiefs O&M Staff, DD/P, the following: See attached on 20 March 1957 stated reevaluation, Co RIMmendR.---le2121:221.2P-MaLMAEVIEEL - Approval. Award of $10425 based on intangible benefits (slight.limited). Although the suggestion has not been adopted as yet, we have been assured by that the notice will be published in the near fUtureo yb ODNFIDENITAL em- V, App For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 25X1A 25X1A Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 Next 1 Page(s) In Document Exempt Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 STATI NTL INS Approved For Rase 2000/08/15 : CIA-RDP80-06,62A0015/00070013-4 15 April 1957 CIA INTERNAL USE ONLY Suggestion No0 1617 Date of Wggestion: 14 March 1955 Office of Comptrollers Fiscal Ditto Supervisor GS-6 t of the Sustionz Suggester recommended elevating typewriters to reduce typistsg fatigue? ' B, Evaluation of the Concerned Office: Chiefs Records Management Staff on 9 April 1957 stated the following: "The pamphlet gThe Correct Angle? was distributed in the Dpip area during the week of 18 March 1957. Headquarters-wide. dissemination of this pamphlet has thus been completed, The second order of 100 typewriter lift boxes has been delivered to m4017 rooms, About 150 of the 200 boxes delivered have been requisitioned by typiute. "This usage of the lift boxes confirms our original estimate that about 200 will be in use by the end of this year, Our final evaluation of this Bugger,- tion therefore is that the =Nester be granted an sward of $35 based on slight iiltangible benefits applicable an a local basis .Q6 to 1000 employees) Recommendation of the ?IntTE!...tmj227,s2tE7j Approval? Award of $25450 based on intangible benefits (slighte.local). Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 %me 1 I roved For Reltwese 2000/08/15 : CI - A0170200070013-4 for faster, more accurate, and easier typin Approved For Release 2000/08/1 : A-RDP80- 832A000200070013-4 THE SAME TYPIST , 41114, AD_PrQied EPS R_elm$300p/88/15 : CIA-RDP80-00832A000200070013-4 UNcoMvoK I AUL - I-A I - L W COMFORTABLE - RESTED EFFICIENT Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 THE DIFFERENCE??A simple matter of typewriter height! Approved For Reiease 2000/08/15 : CIA-RDP80-008'32M60200070013-4 CORRECT TYPEWRITER PLATFORM HEIGHT FOR MANUALLY - OPERATED TYPEWRITERS How high should your typewriter be? . . . As high as necessary to permit and promote the fastest typing with the least effort. Research in industry and government disclosed that fast, accurate typing requires that the forearms and hands of the typist be approximately parallel to the slope of the typewriter keyboard. This slope on a manually-operated iypewriter is about 300 . For the average person the proper relationship between the angle of the forearms and hands and the angle of the keyboard slope is usually gained when the typewriter is between 28 and 30 inches from the floor and when the chair height is between 16 and 18 inches. Prominent typing specialists have long advocated raising typewriter platform levels. Virtually all champion typists write with their typewriters about 30 inches from the floor. Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 RESULTS OF HIGHER PLATFORMS Typing is not only faster, more accu- rate, and easier, but far less tiring when the typewriter has been raised to pro- vide the CORRECT ANGLE with respect to the forearms, the hands, and the key- board. On the left is a composite of the two pictures on the first page. It illustrates graphically what a difference the height of your typewriter does make. A-RDP80-00832A000200070013-4 /awe Approved For Rt4Oase 2000/08/15: CIA-RDP80-011,1432711400200070013-4 Typing is faster because the typist's hands hug the keyboard to en- courage a speedy "clawing" stroke, utilizing finger rather than arm move- ments. The keys are released more quickly and easily because the hand posture assists rather than resists the fingers. Work is more accurate because hands are in close proximity to the keys. Greater control is gained and errors which result from flailing the hands and arms between strokes are avoided. You are less tired because the "clawing" finger motion is easier than the pounding, striking motion and greater leverage on the keys results from the shorter shoulder distance. In addition, higher typewriters promote good posture, balanced leg and foot support, and general relaxation. Thousands of typists using manual typewriters have adopted the higher typewriter height. The results have been beneficial to both operators and to those they serve. The change has aided in reducing eye, neck, and back strain and has increased output. Also, type impressions on original copies have become more uniform and carbon copies are clearer. Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 ?, alist 400% ApprovealKif Relblase-2M/08115relJaliPEtbo832A0002oo Manufacturers, recognizing these merits, are building modern typewriter desks which permit adjustment of typewriter height from 28 to 31 inches. However, manual typewriters in offices equipped with non-adjustable desks can be easily and inexpensively raised to the higher, correct working level through the use of typewriter lift boxes. (See illustration at right.) RECOMMENDED PROCEDURE FOR CHANGING TC) HIGHER PLATFORMS An experimental approach is recommended. Here is a procedure that has been found effective: 1. Adjust your chair so that your feet rest firmly but comfortably on the floor. Chair height in most cases should be 16 to 18 inches. Adjust the back rest of the chair to fit the small of your back at not higher than waist level. Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 Noe Approved For Reltase 2000/08/15 : CIA-RDP80-0081e2ACIet200070013-4 2. Raise your typewriter by means of a lift box. This should bring your forearms about parallel to the slope of the typewriter key- board; i. e., at an angle of 300 with the horizontal. 3. Allow five days to become accustomed to the new height. It may take less than 30 minutes. 4. If, after a fair trial, you are not sure that you like the new height, remove the lift box and try the old height for comparison. You will probably select the higher level. WHERE TO GET A TYPEWRITER LIFT BOX You can get a typewriter lift box from your Building Supply Officer. If he does not have one in stock he will be glad to order one for you. Ask for yours today. The CORRECT ANGLE will mean faster, more accurate, and easier typing. Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 Offik 401114 011.111, Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 Published by the Records Management Staff to promote greater comfort and efficiency in the use of typewriters. The photographs and much of Approved For Release 2000/08/15 : CIA-RDP80-00832A00020007Ornihis pamphlet are cru the courtesy of November 1956 Remington Rand, Inc. 25X1A lase Approved For Release 2000/08/15 : CIA-RDP80-00tS2A00046110070013-4 COZTONNTIkt Suggestion ido. 1987 4 April 1957 Da of Suggestion: 23 August 1955 DD/P sr/6 Sec -Steno, Chief G8..5 A. 8743,66Mr tb,a qINM.V.AZI 3141netater recommends printing the Dispatch, Fern 51-28 on a better grade of psvere .5YP4u,8?,52r_PqMPTItt?-9M6e.: itergo:fas Managemerrt Staff reported on 25 July 1956 that this kw.gion halved to point up the problem in this pastieular auSeMition for the use of a better grade of paper for Porn 51-28, Watt Dispatch Porno It also helped to bring about a stud/ and 'v4iiting or this problem. O n &bran 1957 Chief, Records ilinagnment Staff stated that t'ae spectifinations for these dispateh forms nailed for 25% rag Y-'72,11PIL, in lieu of the =Waite stock now used for dispatches lt was fauna that the (panty of the dispatch form was isproveds, 0-94' the rzy-,gommmendation vas wade that the euggester be granted an twk-411 of $,P,5 based on slight intangible benefits appliAable on a basis ((26-1,000 employees). .1E,,ttaismetate,-tti.en_ of the Are_cutpre filecretary.: , &mimed of 0545o based on intangible benefits g light-Ireval.)) 401NPIDMIIAL Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 STATI NTL STATI NTL Nowi %we Approved For R476ase 2000/08/15 : CIA-RDP80-00832A00V/00070013-4 1,132nott, 3957 CIA INTEARAL USE ORIt Suggestion Ro. 2316 Date of Suggestien: 9 April 1956 DD/P 2RI Aa t0 Supervisor Analysis OS-11 PaiflEPtiql: See attached suggestion. B. Evaluatices of thereT!perned_pfMe: .Chief, 'AT on 25 April 1956 and 4 Nerch 1957 stated the follow- BX believes that an item of eqnipment such as described in this suggestion will be of assistance to Analysis peraonnel who are confronted with the necessity for keeping reference work readily available for consultation in rformIng their duties. "The adoption or this suggestion will accrue intangible sav- ings in the more effective accooplishment of the analysts? duties as well as contributing to the improve:ea in their merale." The benefits to be derived from the adeption of.the proposed rack for the RI/Analysie Section remain of an intangible nature. The estimated cost of $200.00 for the twenty (20) racks is con- sidered by RI to be a rather reasonable expense that viii be worthwhile." SA NOM t On 3.4 March 19570 notified the SAS that this idea is not considered to be within the, job ?dativ 9$11111111M1 Recommendation of the Executive Sensm.: Approval. Award of $1004150 based on intangible benefits (moderate-local). Prototype is in use and iscatisfactory. 14( Ink imam usn LY V. Approv0For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 25X1A OF 'IPTION OF SuGGESTIOm ISUESTIOO. Approve-d_rora_ikeleia/0013/08/13`:7t1MWP80-0013"32A00024:1 070013-4 ? 1'.?':;2 this Division (RI) for reasons of space limitation substituted 45" desks for --Aiu-d 60" desk. gini-fhiresii the apace has been furthered restricted and personne' ricreased. Compounding this situation has been an increase of work load within the _ :faction of the division. This increase has been accompanied with an incsease in i,o0k8 and manuals that the analysts have been required to keep and must use. There at least three reference books which vary in use but none of which could be described evi of en4 slight wawa. With the limitation en usable surface specs those Or the pouches AZ*1 rooted en the for or 07 siutible flat memo*. It is soggested that a shelf or *elk(?) be made chich will allow theanalyste te locate these reference books in front of ';Ac but not sacrificing necessary work space.There should be great monetary value to arraegelent which would soon liquidate mqr cost of such a change. It sill furth sr canlmise the possibility of lees of &pooch or a dispatch with which the section is large- corcernad. ..-AP rack or stand would be se comstrocted that NO 'cease space mad be lest i.e. all ip4rpy)ort mould be provided by the front ef the desdc?It would be pitchedosothat the books ilevp.leef) would be legible from the chair thus a pitch orf about 10 off the vertival. '!,cre should be also a ledge or step so that sone permanency of book location is achieved. -777CN TOLLOW 33"" 111104 40. eliu MEPLACES 37.114 I 4()C7 S4 L-T7 wpitcm war 04 USED. -41 LP r r I ? A.4.1 rt. r"? , ivj,j C:=] COWSHEDS, OM REVCO'S SIDE UL o 3024 Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 (47) *.eASctiso9 Approved For Reluease 2000/08/15 : CIA-RDP80-00832A00400070013-4 SECRET 18 March 1957 Suggestion So. 2373 pato of Suggestion: 1 June 1956 25X1A L*puty Direetor of Personnel for Planning & Development Career Management Assot. CS-7 A. trarr of the Suggestions Suggeeter proposed establishing 'within CIA a systematic, com- plete, permanent, Official CIA Career Council Master File of all Council reeords and procedures to be centralized in the Office of the IncuMbent Exeeutive Secretary of the Career Counell for use by Council menbers or Agency officials as necessary. Sample of preposed file system to be available at meeting. B. Evaluatioes,,of tht_29122uned Offices; Deputy Director of Perecenel for Planning and Development on 5 February stated the following: "The sebjeet suggestion has excellent Objectives in that it provides a filing and reference system of all CIA Career Council records and documeuts. "To be specific in evaluating the subject euggention, the following points should be given eonsiderations a. The need for the documentation of the Council activities whieh will also serve as a quiek reference guide as a basis for inplementing Council declaims as well as the development of personnel management matters le evident. b. The four-fold folders, Which the suggester devised and made, had not been used before in my office and to mi knowledge not used in other parts of the Agency. Such a folder is particularly adaptable for filing documents per- taining to seek Couecil meeting since such docunente logically fall in four categories: (1) Agenda; (2) Min- utes; (3) Transcript, and (4) SuppartIngtmckground papeeo. All these papers are equally important, closely related, ane are used simultaneously, thus eould not be ao easily used . if filed in a regular folder chronologically or topically. c. The cenbined Agneda/Mlautes Folder is an excellent sug- gestion inasmueh as it is a supplementary file for quick referenda vhen referring to subjents A:Leh vere discussed at several CCILROCia meetings. The point made by the sug- gester that this file would be valuable for the use of persons not authorised to use the fair-fold meetingIblders Approved For 141111011404060/08$11hLOWARIDINSCW801~1200670)Virtud reason for establishing this file. The vork involved in *tie, Applroved For14elease 2000/08/15 : CIA-RDP8Olf- 0832460200070013-4 41.mg SECRET 2373 Can't maintaining such a file is negligible because extra copies of Agendas and minutes are always avsilable. d. The record of bmplementing action. on CIA Career Council recce- mendations isagood idea but would involve considerable time of staff officers **mere acquainted with program discussed and acted upon by the Council. It is felt that a separate record- such as this is not necessary isammush as implementing actions are documented in subject files minteined in this office. e. Some of the other suggestions made by the suggester such as the use of identifying symbols for Career Council records, the in- clusion of Agenda distribution lista in the meeting folder and numbering each copy ofthe Agenda are clerical procedures which assist in indexing subject matters and keeping the files in an orderly manner. "The subject suggestion has contributed to the isproffement of the system of maintaining Career Council records and is considered to be a contribution which substantially advances an *portant function of this staff and the Agemy. This proposed system is applicable to other activities in the Agency or in Casement, particularly for boards or comittees which meet regularly and where documentation of the activities is required." The Personnel Advisor to the Suggestion Awards Committee on 8 Plebrualrande the following statement: "Filing time prior to adoption of this system was negligible because a less complicated, chronological file was smintained. Although considerable filing time was required in setting up the new system, its maintenance is not a time-consuming task. The benefit is in more orderly and usable arrangement of material which facilitates reference. "Oar adoption of the system suggested has application only to one set of records maintained in a single office. Hence its application is olimitedt. The degree of benefit seem to fall is the 'moderate' range in that it represents a considerable modification of an opera- ting procedure. However, the importance of this procedure is not of &very high order and even the minium award of the 'limited-moderate range seems disproportionately huh. We would recommend that award as a maxima in this ease." C. Reccemmdation of the Executive Secretary: Approval Award of $10425 based on intangible benefits. Approved For Release 2000/08/15 : CIA-RDP80-00832A000200070013-4 STATI NTL Approved For Meese 2000/08/15 : CIA-RDP80-X32A064200070013-4 CIA INTERNAL LEE ONLY Suggestion No, 2605 Date of Suggestion: 113 Clete:Am' 1956 A. 39 March 1957 Office of Research and Reports Cartographer GS-11 Suggestierineweed that the special lunthees served by Government Seines*, Inc. be adjusted to alloy an option ot breed and butter, a five cent drink or five cents credit toward a more expensive drink. B. Evaluations of the Concerned Offices: Chief, Administrative Staff/OL on 5 March 1957 stated the following: "While the suggestion has not been adopted exactly as proposed, the option of tomato juice or bread and butter is a step in the right direction. "It is recommended that the euggester be given an appropriate cask award based on intangible benefits accruing to Government personnel. Incidentally, the plan has been mode effective in all cafeterias operated by Government Services, Incorporated." General Services Administration on 20 February 1957 made the following statement: "The suggestion above was considered and it was determined. by U31 that an option of tomato juice or bread and butter be offered on the special lunch. This change went into effect on February 18, 1957. "This substitution vill eliminate the excessive amount of starches offered when the entree includes bread." SA NOTE: 25X9 iemployees are served each day in MI cafeterias. C. Rection of th.........ecert Secre : Approval. Award of 05-50 based on intangible benefits (slight- INIIMMIALUSE ONLY pprqvftd Fp91ease 2000/08/15 : CIA-RDP80-00832A000200070013-4