MEETING OF CIA SUGGESTION AWARD COMMITTEE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000200070019-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: November 17, 2016
• Document Release Date: July 10, 2000
• Sequence Number: 19
• Publication Date: February 21, 1957
• Content Type: MF

Now
Approved or Reuse 2000/08/15: CIA-RDP80-00832A000200070019-8
21 February 1957
25X1A
meeting of CIA Suggestion Awards Com.ittee
The CIA suggestion Awards Comittee will most on Thu
2 Februsry 1937 at 10000 A. 1. in Room 2601, C uirte Nail
Please bring your 29 November 1956 Agenda and the 31 January
1957 Agenda to the meeting.
FOR THE CHAR , SUGGESTION AWARDS COWITTS
25X1A
executive 3,ecre
Approved For Release 2000/08/15: CIA-RDP80-00832A000200070019-8
 Approved For Release 2000/08/15: CIA-RDP80-00832A000200070019-8
TAB
Approved For Release 2000/08/15: CIA-RDP80-00832A000200070019-8
 Approved Mr Rele lSe 2000/08/15: CIA-RDP80-00832A000200 0019-8
U February 1957
CONF DINTIAL
Suggestion No, 2326
25X1A
Date of 4'uggesti on: 36 April 1956
Office of DD/Ps n/Fd Asst, Supervisor GS -21
A, ~ of the uggestions
r/elnr~.>nw
See attached suggestion,
Ewaluations of the Conoraed Offices:
25X1A
Assistant Chiefs, Building Security Br nch, OS., on 25 June
1956 stated the following:
"On sdays 21 June 1956s a discussion was held relative
to the subject RMloyse Suggestions
"It was determined that the U &'W i factor in Suggestion 2326
was the acquisition of the ?proposed space which is a problem
for Space Maintenance and Facilit .es . BranOWOLo If and when
this, space is acquired, arrangemonts could be made to transfer
the eaist;ing guard post to the east side of the building and
to convert said space into a secure area."
Chiefs RI on 25 Ju],v 1956 made the following statement:
The Records Integration Division has requested that
action be taken to procure the area discussed in the subject
Suggestion.*
Chiefs RI on 4 February 1957 stated the fo3louing:
"A work order requesting necessary construction resulting
from the subject suggestion has been prepared by the Space,,
Maintenance and Facilities Division. This order, Number $?..
1622s was subudtted to GSA on 23 January 19579
"Although actual'. construction has not began on the space
covered by subject suggestions RI is of the opinion that this
suggestion could be closed out, The beneilte to be derived
.from this- suggestion lie in the developrmut of better working
coalitions in Rt and are of an intangible nature,"
C. Recordation of the Executive Secretary;
InssM YYYII Ylfr I
Approved For Release 00 /08 15 J& -R
pp80-p0832AX000 00
!Approve., Awa of n(J~ based on 3 taewi
aaderate benefit and local application.
 lmv~
Approveor Release 2000/08/15: CIA-RDP80-00832A000200070019-8
Suggestion No. 2326
l? Previous su,;gestions from this division and, from this writer
have made refea'se to the space difficulties of the division. It
is understood n)t to be unique circumstance within the CS0 Never..
tholess constar, c effort is directed for some improvement and this
is accelerated apon presentment of situations which demand some
relief,
2, The wort: w thin the Analysis section is effected by a it sal..
culated upon f gures (correspondence flow) and systems in effect
during 1952. '.n the interim, though the work is substantially
the same the v-lume has increased considerably and some elements
of the wrtk pricedures have been defined in more explicit terms
which rraquire more time of the analysts, To remedy some of the
work flow or t:) better the handling of the correspondence and
at Uzi same ti vi to eliminate from the assignments presently
the -..esponsibi. f ty of the senior analysts the section has decided
to establish a ventral mail room. This desic will separate the
di patch, cablu, i.ntra.office and other correspondence ( the
b sinciss of as section), into 42-45 parts0 This service will
r,alievn analyrte of the clerical duties which have heretofore
.taken their lime, varying from 3,5.20% for some; to 50% for
others,
3, Though 'a possibly too much detail the above was offered so
that the grt?kty or true importance of the suggestion to
follow might be better appreciated,
4, It is au;;ge:ted that a central mail room for the analysis
section mighi be realized, that the building eadt at the rear
of the fifth virki of K Building be, either
a, ShLfted t) the other aide of the wing i.e. East
:. ather- thk a West side
j. Closed and.ua alternative be made available at
th rear of the fourth wing
c, be anged that the door itself be moved to
the south sides of the wing
This change will provide to the Analysis Section some 160
square feet of space which' are what the change requires. It is
essential that provision be made for the location of a window
in this created room. Further since this scab-section be made
a secure area so that no space be lost to safe space etc.. The
unit will be responsible for the breakdown and distribution
of 10,000 to 15,000 pieces of correspondence a week.. The
change will be of direct benefit to the section. and to the CS,
Approved For Release 2000/08/15: CIA-RDP80-00832A000200070019-8
CONFIDENTIAL
 err'
Approved`ror Ref a 2000/08/15: CIA-RDP80-00832A000200070019-8
S iggestion No, 2326 Cone to
It will as=3ign to clerks the clerical responsibilities and allow
the analysts of the section to put to their primary responsi ilia
ties the - t3 ne which presently is lost to these clerical tasks.
There will be direct financial benefit which this iter could
not estimate, It will fbrtbero ease the space proble% soon to be
arnther cause of concearn, within the 201 control desk also an
element of the Analysis Section, This latter desk presently
shares with the mail desk of RI/AID a single room, Operating under
GS rules It is the central control for all personality case files
It must control the assignment of 110,000 201 file which re-
quires an indent of 150,OOO cards but more important gust in the
future control this aame system presently growing at the rate
of 35,000 201 files and 50,QOOcards controlling the name, and
aliases as available. This desk is a reference office for the
entire Clandestine Service and will in a few months require
some space allowance.
This suggestion will provide a solution for both of the above
cited problems.
Approved For Release 2000/08/15: CIA-RDP80-00832A000200070019-8