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Document Number (FOIA) /ESDN (CREST): 
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Document Creation Date: 
November 17, 2016
Document Release Date: 
July 10, 2000
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Publication Date: 
February 21, 1957
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PDF icon CIA-RDP80-00832A000200070019-8.pdf207.09 KB
Now Approved or Reuse 2000/08/15: CIA-RDP80-00832A000200070019-8 21 February 1957 25X1A meeting of CIA Suggestion Awards Com.ittee The CIA suggestion Awards Comittee will most on Thu 2 Februsry 1937 at 10000 A. 1. in Room 2601, C uirte Nail Please bring your 29 November 1956 Agenda and the 31 January 1957 Agenda to the meeting. FOR THE CHAR , SUGGESTION AWARDS COWITTS 25X1A executive 3,ecre Approved For Release 2000/08/15: CIA-RDP80-00832A000200070019-8 Approved For Release 2000/08/15: CIA-RDP80-00832A000200070019-8 TAB Approved For Release 2000/08/15: CIA-RDP80-00832A000200070019-8 Approved Mr Rele lSe 2000/08/15: CIA-RDP80-00832A000200 0019-8 U February 1957 CONF DINTIAL Suggestion No, 2326 25X1A Date of 4'uggesti on: 36 April 1956 Office of DD/Ps n/Fd Asst, Supervisor GS -21 A, ~ of the uggestions r/elnr~.>nw See attached suggestion, Ewaluations of the Conoraed Offices: 25X1A Assistant Chiefs, Building Security Br nch, OS., on 25 June 1956 stated the following: "On sdays 21 June 1956s a discussion was held relative to the subject RMloyse Suggestions "It was determined that the U &'W i factor in Suggestion 2326 was the acquisition of the ?proposed space which is a problem for Space Maintenance and Facilit .es . BranOWOLo If and when this, space is acquired, arrangemonts could be made to transfer the eaist;ing guard post to the east side of the building and to convert said space into a secure area." Chiefs RI on 25 Ju],v 1956 made the following statement: The Records Integration Division has requested that action be taken to procure the area discussed in the subject Suggestion.* Chiefs RI on 4 February 1957 stated the fo3louing: "A work order requesting necessary construction resulting from the subject suggestion has been prepared by the Space,, Maintenance and Facilities Division. This order, Number $?.. 1622s was subudtted to GSA on 23 January 19579 "Although actual'. construction has not began on the space covered by subject suggestions RI is of the opinion that this suggestion could be closed out, The beneilte to be derived .from this- suggestion lie in the developrmut of better working coalitions in Rt and are of an intangible nature," C. Recordation of the Executive Secretary; InssM YYYII Ylfr I Approved For Release 00 /08 15 J& -R pp80-p0832AX000 00 !Approve., Awa of n(J~ based on 3 taewi aaderate benefit and local application. lmv~ Approveor Release 2000/08/15: CIA-RDP80-00832A000200070019-8 Suggestion No. 2326 l? Previous su,;gestions from this division and, from this writer have made refea'se to the space difficulties of the division. It is understood n)t to be unique circumstance within the CS0 Never.. tholess constar, c effort is directed for some improvement and this is accelerated apon presentment of situations which demand some relief, 2, The wort: w thin the Analysis section is effected by a it sal.. culated upon f gures (correspondence flow) and systems in effect during 1952. '.n the interim, though the work is substantially the same the v-lume has increased considerably and some elements of the wrtk pricedures have been defined in more explicit terms which rraquire more time of the analysts, To remedy some of the work flow or t:) better the handling of the correspondence and at Uzi same ti vi to eliminate from the assignments presently the -..esponsibi. f ty of the senior analysts the section has decided to establish a ventral mail room. This desic will separate the di patch, cablu, and other correspondence ( the b sinciss of as section), into 42-45 parts0 This service will r,alievn analyrte of the clerical duties which have heretofore .taken their lime, varying from 3,5.20% for some; to 50% for others, 3, Though 'a possibly too much detail the above was offered so that the grt?kty or true importance of the suggestion to follow might be better appreciated, 4, It is au;;ge:ted that a central mail room for the analysis section mighi be realized, that the building eadt at the rear of the fifth virki of K Building be, either a, ShLfted t) the other aide of the wing i.e. East :. ather- thk a West side j. Closed alternative be made available at th rear of the fourth wing c, be anged that the door itself be moved to the south sides of the wing This change will provide to the Analysis Section some 160 square feet of space which' are what the change requires. It is essential that provision be made for the location of a window in this created room. Further since this scab-section be made a secure area so that no space be lost to safe space etc.. The unit will be responsible for the breakdown and distribution of 10,000 to 15,000 pieces of correspondence a week.. The change will be of direct benefit to the section. and to the CS, Approved For Release 2000/08/15: CIA-RDP80-00832A000200070019-8 CONFIDENTIAL err' Approved`ror Ref a 2000/08/15: CIA-RDP80-00832A000200070019-8 S iggestion No, 2326 Cone to It will as=3ign to clerks the clerical responsibilities and allow the analysts of the section to put to their primary responsi ilia ties the - t3 ne which presently is lost to these clerical tasks. There will be direct financial benefit which this iter could not estimate, It will fbrtbero ease the space proble% soon to be arnther cause of concearn, within the 201 control desk also an element of the Analysis Section, This latter desk presently shares with the mail desk of RI/AID a single room, Operating under GS rules It is the central control for all personality case files It must control the assignment of 110,000 201 file which re- quires an indent of 150,OOO cards but more important gust in the future control this aame system presently growing at the rate of 35,000 201 files and 50,QOOcards controlling the name, and aliases as available. This desk is a reference office for the entire Clandestine Service and will in a few months require some space allowance. This suggestion will provide a solution for both of the above cited problems. Approved For Release 2000/08/15: CIA-RDP80-00832A000200070019-8