STORAGE OF PAPERS FOR PERSONNEL DEPARTING OVERSEAS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000200090010-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: November 17, 2016
• Document Release Date: July 19, 2000
• Sequence Number: 10
• Publication Date: November 20, 1958
• Content Type: MEMO

Appga.ved Foletkelease 2000/08/15 : CIA-RDPeat0832A040200090010-5
C-044F -I -D-BeN -T -I -A -I.
Chief, Central Processing Branch,
Records and Services Division,
Office of Personnel
TAB B
Suggs. No. 889, 2258 & 58-325
20 November 1958
Chief, Records Management Staff, Management Staff
Storage of Papers for Personnel Departing Overseas
1. Since 1954 there have been numerous suggestions on establishing
an Agency repository for storing personal and quasi-personal papers of
personnel departing for overseas stations. Analyses of these suggestions
have Shown that the problem was twofold: (1) Safe storage of vital
personal unclassified papers such as wills, marriage certificates,
mortgages and insurance policies; and (2) safe storage of classified and
unclassified papers of a personal or quasi-personal nature which the em-
ployee will need to reestablish himself at headquarters.
2. Part one of the problem has been solved by the establishment in
Casualty Affairs Branch of a repository for copies of vital personal
papers. However, part two has never been fully resolved mainly because
of differing opinions on the need for such a repository, and difficulty
in pinpointing responsibility for its establishment.
3. Actually, as I see it, there shouldn't be any problem. There
.14 a secure inexpensive repository for these inactive records--the
Agency Records Center. Also, the screening of personal papers to
determine whether the Agency has an obligation to store them can and
should be done jointly by the employee and his Administrative, Personnel,
or Records Officer as part of processing the employee for his overseas
assignment. If it is determined that there are papers that should be
stored for the employee, depending on their volume, arrangements can be
made by the Operating Office to either transfer them to the Records
Center officially, or hold them officially in office space.
4. I would appreciate your including this information in your
briefing program for employees about to depart for overseas duty. I
will also pass this information on to Operating Office Records Officers
by sending them a copy of this memorandum.
Approved For ReligellOrkkitilerrttkiRDP80-00832A000200090010-5
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MEMORANDUM FOR: Assistant to DWI (Administration)
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TSROUGH : Acting Assistant Director fer Central Reference
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SUBJECT : Suggestion to Facilitate Proceseing of Radio
Frevency Record (RFR)
1. Attached i a job description for Intelligence Analyst
(Communications), 06e12, whiCh was requested by the Incentive Awards
Committee in connection v:ithsxzggestione It should
be pointed out that the jet) descriptions do not vary between the
Analysis Section end. the Special Projects Section. This was arranged
at the time of a recent reorganization so that personnel could be
interchaaged freely between the two sections. The job description
does not mention RPR by name.
2. At the time came up with this suggestion, he
had been assigned to check out a machine noting of unmatched
eapplement cards against the master RFR in order to deteemine just
why they were unmatched, and to select the waster RFR cards latch
were intended to be changed by the supplement. He was given this
assignment for two reasons: (1) to get the job done and (2) to
familiarize himself with the procedures involved, since it was
anticipated that he, ea a member of the Special Projects Section,
would be the one who would monitor these mentions. Therefore,
RPR did become his official business. However, due to the fact that
his idea had not been thought of before by his superiors or by others,
it man considered beeendeels normal. duty. since he had been given a
more cerieniriessigneent to -carry out in connection with the
RFR. This matter could be argued either way. The savie4 to be
effected would be dependent upon the of the meeeelassigned
to check the unmatched supplement cards bitit would-I-mit-be a O8-I2,
probably agt71.
3. The cost Of the IFRB listings which will be involved in this
type of processing was quoted to us by
per ivarter,and. the deter has been f
the on the basis of
for a full fiscal year.
aa eil Special Register
Office of Central Reference
Approved For Release 2000/08/15 : CIA-RDP80-00832A000200090010-5
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