REDUCTION OF ADMINISTRATIVE (TRANSMITTAL) TYPE DISPATCHES

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP80-00832A000200090019-6
Release Decision: 
RIPPUB
Original Classification: 
S
Document Page Count: 
4
Document Creation Date: 
November 17, 2016
Document Release Date: 
July 19, 2000
Sequence Number: 
19
Case Number: 
Publication Date: 
November 21, 1957
Content Type: 
DISP
File: 
AttachmentSize
PDF icon CIA-RDP80-00832A000200090019-6.pdf569.23 KB
Body: 
A roved. For Release 2000/08/15 CIA-RDP80-00832A00020Q0. 1gi vtA Aw k< HOOF parArcnitp. _475 S-E-6C-R-9-T cuasifCAnON Chiefs of all Stations and Bases DATZ. n ou : Chief, Headquarters, RI GEI IAL a Records Management `t { awm a. Reduction of Administrative (Tramsaittal) Type Dispatches Action Required: As outlined below 1. In an effort to reduce the workload required for the processing, controlling, filing, and maintenance of papers, a Non-Accountable Material Manifest, Form 1236 TEST'has been developed. The purpose of this form is & ,cover for material 25X1A such as and other forwarded to the Field which is non-accountable, but yet requires disposition instructions. This fors is not intended to replace transmittal dispatches for which there is a legitimate reason and which are required for.operational and other purposes. It is a convenience docu. sent requiring little or no control, retention, or processing. beyond its initial receipt. One danger in the use of this form is that its convenience may override discretion and material which should be forwarded under a dispatch and thus be accounted for might be forwarded under cover of this lora. 2. Fora 1236 has been used in the NSA Division on a test basis, and NEA has advised that the use of the form is very worth- while and promotes savings in time and'workioad. 3. .,The completion and processing of,4Form 1236 is'ae follows: a. The form is to be completed is two (2) copies with the material covered, and the yellow copy will be 'it desired. The original will be forwarded to the addressee;, retained by the addressor.. b. The signature appearing on thefors will be the coordination requirements are at the discretion of the Chief of Station to sign the manifest.' Release and/or pseudonym of the individual authoriZedby the respective' Chief of Station. in Approved For Release 2000/08/15: CIA-RDP80-00832A000200090019-6 Approved For Release 2000/08/15: CIA-RDP80-00832A000200090019-6 S-E-C-R-E-T Book Dispatch No. 475 C. Items destined for a particular addressee for those manifests, originating in the field. A elude split routing, etc.; this is particularly true should be grouped under one common manifest to pre- * stined for and other elements of `separate manifest should be prepared for-material covered by the manifest nuin eb~ re-Ic consecutively. d. Column 1: Item Number will bear the items e. Column 2: Description will contain as complete description of the ma'~er1ar as necessary for clarity. f.< Column 3: Use - The disposition to be made hy`the use of the appropriate number for the pertinent f' the specific item T to be designated in this column the. form. .numbered caption under Section a., in the heading of g. The form and its material is to be listed on the respective pouch manifest-as "Non-Accountable There will be no receipts exchanged between ~k r Headquarters and the field. for material ,covered under Form 1236. The receipted pouch manifest from the field 4~w1hi constitute the receipt for this material.