ORDER OF BUSINESS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000300010009-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 44
• Document Creation Date: December 9, 2016
• Document Release Date: July 20, 2000
• Sequence Number: 9
• Content Type: LIST

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award to be worked out Executive Searetax yl
L Agenda
A* Unfinls'_iW. Business
es_tlon Nom 2176 - Report by
th1?jf. ?a. A' reonner rocu ent al; aatona o
Chief of Clerical P ruitmont
Branch, (Brief of s: g os..on is in 27 September
.9 S ends)
ostion No-, 97O - Report by
par cuXP,rLy on vie ae con terL ded di, t ibution
of hh ara d within Coro n
37 $A Com iittea has agreed
n'1 t Cha mAnf Honor Awards Board that SA
& ittae should ice action on this case.
Afta-w Cor+ . ttae diacus?+ion, method of anti
1)n No., 25 OR - (Brief In 27 September
25X1A
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Suggestion No. 2078
Date of Suggestion: 22 October 1956
A. of the quaretion
SugWoter designed an incinerator for use at an Overacas
Field. Station.
B. cutive Secretary's Report of this case:
Chief, Cc o Security Division
evaaluated the ice. Briefly he stated the incinerator
proposed vas p u t in use a n d is d o i n g t h e job. Reccownds
a nominal aac* based on intaible benefits.
C. Rec tiof of the utive 3ecx~t~x~r:
A oval.. Award of $50 based on intangible benefits.
I
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CIA INTERNAL USE ONLY
Suggestion No. 1636
Date of Suggestion: 25 1955
24 October 1956
Office of Deputy Director of Intelligence
Be I al uatLon of the Concerned Office a
Main, Lest. GO 12
Recom d placing canndy.eigarette,and "cote" vending
n achines in Ad SL.nistraf i on Uui.ldin& West Wing, first floors
of the Sul stion i
A.
The Office of Logistics in October 1956 stated the
following s
"Ihe Office of Logistics advised us that the Vending
Machines had been installed after the Office of Security had
arranged for escort procedures for servicing the mac ,neso
Logistics recomwnded that the suggestesr be recognized
the suggestion as it has been adopted."
the suggestion was subirrttted in 1955 and disapproved
as recomendsd by OL due to the security hazard of servicing
otter of apprecia.tio based on recommendation of Mr0
im d not stern from her suggestion per - of STATINTL
C Div jOL
CIA INTERNAL USE ONLY
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STATINTL
award was based on a known mor a ac r if suggester is not
recognize&
G. Recommendation of the Executive Secrete:
the machines.
Further follow-up with r *eal.s die
suggestion was put into eff as a result of a request by
a --h- of the DCI Staff A recom adation for
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SEC`
Sugg;ost .Of Pon 2313
Dal ,,a Sauggestio : 27 Aril 1956
Off c, . Comptroller F scat Acco uit t
A otant G S-59
the Sig rt3oag
ugeetton is attached to 2 Aug set 1956 Agenda*
E e uat ons of the Office conccrneds
Evaluations of the Office of Coontcoller dated. 21 June
1956 and 20 July 1956 are attached to 2 .Aug t 1956 Agc aw
5k No to:
At the 2 August 1956 Conn ttee ra e` thO r a e?t ,o
was deferred at the request of Who felt iaat
greater savings were inVolvedo
A reevaluation by the Office of the ComptroUer :L.13
attacheda
C. Ro diat1 n of t5
dative `art
A,ppro 'al3 Award of .65a f>9O for tangible cavin'ge
of $2600 plus intangible savings of 675 ('Local npp' cation
slight to moderate degree of benefit).
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 t
rte!
EVALUATION OF EMPLOYEE SUGGESTION
14 3
TO: EXELUTI VE SECRETARY. FROM: Chief, Technical Accounting Staff;
INCENTIVE AWARDS TT Qffl,c-k Of the CQUmtrQ11ar
ACTION RECOMMENDED
I? ADOPT FOR USE. (AATZ ADOPTZD )
INDICATE ACTION 2. ALREADY IN EFFECT NUT THIS SUGGESTION MAKES ADDED CONTRIBUTION. (SPJCIfl D .OI)
RECOMMENDED BY 3. DISAPPROVED FOR ADOPTION.
PLACING ACTION 4. ALREADY IN EFFECT AND NO PART OF THIS SUGGESTION MAKES ADDED CONTRISUTION.
NUMBER IN BOX S. REQUIRE FURTHER STUDY. (WSCTZD OATS OF COMPLSTIOM )
Q 9. OTHER (SPiCIPy M MOW)
EFER SUGGESTION TO
7
?
(071155 C01f r
REASONS FOR RECOMMENDATION
In order to guide the Incentive Awards Committee in making final determination. an analysis of the anticipated
first e~~ar'__s ? v n and/or other benefits should be shown here. If applicable. Indicate and explain below pro-
p disposition o savings as (1) allotment savings, (2) increased output at same coal or (3) application of
resources saved to some other necessary activity. If suggestion contains Intangible value, such as morale,
safety, etc.. please indicate the extent of the area which you think the suggestion will affect, i.e.: the im-
mediate ores, Office-wide, Agency-wide. Attach\dditional sheet if more space is needed.
1. In re?ponse to your request of 4 September 1956, Employee Suggestion
No. 2343, to expedite preparation of Finance Division posting documents for
Machine Records Division processing has been -reexamined, with particular atten-
tion being given to the intangible benefits which might accrue to the Agency from
adoption of the suggestion.
2. Intangible advantages were described in paragraph 3 of the 27 June 19%
statement of evaluation and-Were given an evaluation on 20 July 1956..-
3. The suggestion refers to intangible savings in other Sections within
the Accounts Branch and to savings to Budget Offiqers in other components of the
Agency, due to reduction of transcription errors. However, reduction of trans-
cription error is a rather nebulous problem on which to make a determination with
any degree of accuracy. The extent of such savings has, nevertheless, been exeadned
again and the additional. information obtained indicate# that this phase Of the
suggestion may have somewhat broader application than previously stated..
4. several budget officers were requested to give an -estimate of tkW' advan-
tages (savings in man-hours) which might accrue. to them as a result of add ion
of the suggestion and elimination of transcription type errors in their accounting
statements. Three of the foieofficers stated that there would be little effect
as most adjustments were made for other reasons. The other officer indicated that -?
for his purposes there would be some advantage because several adjustments had to
be prepared. for transcription errors. The information obtained seems to indicate
that not too marV transcription errors occurred or that if.errors were more frequent
than shown, the errors were not being detected by the budget officers and correc-,
tions made. If this latter situation is true, (i.e. errors. made but not corrected)
then the elimination of transcription errors would improve' the accuracy of the
accounting records, regardless of whether errors were detected and corrected or not.
[a ON ATTACR[a 10119T
T
x
sea
I YY
ATE
iATu W9 9F u N Weld AX -(IF04 53115 45111 .111FIN) ? . .
,: i?: 1. FTTBHk:.I f: N4'::
E
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FORM NO. 244b REPLACES FORM 37.1944 (431
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EVALUATION OF EMPLOYEE SUGGESTION
USE LETTERER TO MAKE
NOS, COPIES, IF THEY ARE
~..---g-_ UPI Rim
SUGGESTION NUMBER
?3L+
rTO:_ EXECUTIVE SECRETARY.
INCENTIVE AWARDS COMMITTEE
INDICATE ACTION
RECOMMENDED BY
PLACING ACTION
NUMBER IN BOX
FROM: Chief, Technical Accounting Staff,
Office of the ?omDtrol i er
ACTION RECOMMENDED
1. ADOPT FOR USE. (DATE ADOPTED
2. ALREADY IN EFFECT BUT THIS SUGGESTION MAKES ADDED CONTRIBUTION. (SPECIFY HELOA)
3. DISAPPROVED FOR ADOPTION.
4. ALREADY IN EFFECT AND NO PART OF THIS SUGGESTION MAKES ADDED CONTRIBUTION.
S. REQUIRE FURTHER STUDY. (WECTED AMTS OP COWERrION )
s. OTHER (SPECIFY RAT W)
7? REFER SUGGESTION TO
REASONS FOR RECOMMENDATION
In order to guide the Incentive Awards Committee in waking final determination, an analysis of the anticipated
first Year's savings and/or other benefits should be shown here. If applicable, indicate and explain below pro-
p id spoait ono savings as (1) ^llotment savings, (2) increased output at cane Cost or (3) application of
resources saved to some other necessary activity.' If suggestion contains Intangible value, such as morale.
safety, etc., please indicate the extent of the area which you think the suggestion w ll affect. i.e.: the im-
mediate area, office-wide, Agency-wide. Attach additional sheet if more space is needed.
5. Budget Officers contacted were generally quite complimentary to the
?,j1b being done by the Voucher Preparation Section, especially on the allotment
verification function. This situation should be.further. im4Proved with ccc fete
implementation of the suggestion and is another intangible benefit.
6. The information obtained cannot be interpreted.as conclusive one way
or another on the extent of transcription errors due to the old methods. How-
ever, in order to give the advantages of the suggestion any benefit of doubt,
the "intangible" advantages have been reevaluated as having local extent in their
application and as being of slight to. moderate benefit to the Agency. These
terms are in accordance with the terms a definitions stated in guidance chart,
previously furnished this office.
7. This evaluation supersedes the. statement -af 20 July 1956 and may be. of
tt513istance to the Awards Committee in determining an''dpppropriate award for the
s ;gestor in addition to an award as may be?-justified'on the babis of the cash %
savings stated ono27 June 1956,
F CONTINUCI ON ITTACHED SHEET
DAT -
E . - SIGNATURE-OF cvAL-uTi1TNICb7Y1-ETAL trot
FORM No. 244b REPLACES FORM 17.1648
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SECRET
Suggestion Noe 205
Date of suggestions lh August 1956
25 October 1956
Office of the Comptroller Finale Assistant
Ad Su n g of the gestions
Suggester proposes that arrangements be made with 3 BM
so that each employee card of an employee under contract
will be punched with the- termination date of the contract,
This will reduce the no, of overpayments of contracl,
employees.
B. Evaluation of the Concerned Office:
The Office of the Comptroller on 19 October 1956 stated
the followings
"The suggestion was not adopted as submitted.. The
problems of overpayments resulting from failure to stop
salary' payments upon termination of a contract has been
the subject of much discussion by Finance Division,
Possible solutions to the problem .have been almost a
constant subject of review and discussion. Review contributed
suggestion at this time might have indirectly
to development and adoption of the card index ofcontract
termination dates, It is difficult to say whether suggestion was a contributing factor because of the in+m
tensive efforts made to resolve the problem..
"Any benefits or savings which may accrue to the
Agency from use 'of the card index are quite intangible
and cannot be specifically evaluated. Mere is no set
pattern of overpayments resulting from overlooking termination dates in the payroll process which would permit
a determination of a given savings. Of course any savings,9
large or small, would be advantageous. In the absence of
a better yardstick, the suggestion may be qualified as of
"slight" degree of benefit, and of "limited" extent of.
application, in accordance with standards established for
intangible benefits."
C. Recommendation of the Executive Secretarn
Approval.. Award of $10 to $25 based on intangible
benefits (slight benefit.-limited application)
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25X1A AT.TSHTION
25X1A SUBJECT ! Award fi
REFACE f Memorandum to Executtva Secretary.
Suggestion. Awards Ooaatttee, fres
Deputy Director/PP8/06, teas subject,.
dated 2 October 1956 (with attacbamnts
1. Review of available information in 'this oftioe ?refleate that,
Agency representatives previously disaweed'vith the appropriate
25X1 C officials of the possible personnel
probleas reg xding esp1o ees of that instAtla
suggestions e=nsting from'this installation be disauaeed with.the
2. It is strongly reccamended that the prooedure for huAI ing
25X1C appropriate -- - - preseatati $. If you
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 25X1A
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Suggestion Non 2102
Continued
"Vie are, pleased to receive suggestions for improving
the bulletin boards beo4use of their is rtance as one
of a very few means of Agency-wide management-employee
relatlonso It is unfortunate that the suggestions at
hand depend upon the assignment of manpower that simply
is not available for t` Ls purpose. It is our hope that
the control and use of our bullet to boards can ba effect
tzI ve3,y centralized when we relocate to the new building."
Office of Security" concurs with
office of Personnel's aluation, They further feel
that when the new building is set-up then perhaps con-
trolled bulletin boards will be in orderer
C. Recommendation of the q. ecutive S dreitar
Disapproval
CONFIDENTIAL
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CIA I1 'rERNAL USE ONLY
Suggestion No, 2429
.on'U
Office of Securi1 concus with
Office of Personnelf s uat .on? They further feel
that when the new building is set-up than perhaps cox.
trolled bu.letin boards will be in order,
C, Reo p endat .on of the Ececutive Secrecttaa r~:
Disapproval
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 DESCRIPTION OF SUGGESTION
(Attach Additional shoats if nscosaary)
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Supp1--ant tot ..29
The following information was submitted by telephone by
suggr.ster to Executive $ecretaxy, Suggestion Averts Committee an
23 July 1956 to supplawat his suggestion 2429 whiad is now being
evaluated by ON
Please add to paragraph 6 of. this infatuation and consider it as
pert of my suggestion. All telephone calls concerning notices which
ee loyees want posted are to be made to one umber in mployees
Services Branch of OP. Ow person would be assigned, to service this
telep..one, give out infoamation concerning posted items, and serve
as a alearisg house for. all such call either from sellers or
potential buyers. All advertisements would be cmbered, and the
responsible iloyees Services Branch would be charged with the
duty of keeping the s, aster file current. The original poster of
adds would be responsible for notifyi* 8irvioer Branch when the
items was sold oar nor lcmger a'vaiiafili `f6r`i7l tiiiireasono This
information would be immediately posted to the master copy of the
notice in Services Branch, and at the and of the month the notice
would be cleared from the bulletin board.
Thus, all calls concerning posted notices wouldbe made to one
point with consequent reduction in ntaber of calls received by the
seller after the item vise sold or rented.. This feature should provide
for better service to both buyers and sellers, a significant reduction
of telephone calls and a state mretbod at keeping posted information
current. This should also decrease the .aeaurity hazards under the
present system. Another by-produbt wound' be the fact that notices
would receive wider distribution In all buildings instead of just in
those which the posting lee would visit personally. .
"ORM NO. ~~~ REPLACES 37. 144
OCT 54 ?NICN NAY BE USED.
Q COMTINUEO ON REVERSE Slot
1111
+it -A
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GOi7I 'fIAL
Suggestion No0 25214
Date of Suggestion= 12 September 1956 1956
Office of Personnel Personnel Clerk G&6
A? -- . The SHMGSt .an:
Suggester proposes that a de-top receptacle for
classified waste be supplied for use, Tajo receptacle
would be about 2/3 the height of the present "Secret
Classified Waste Only" bag and be made of paper.
BUluation of tho Cc-;; d Office t
The Office of Sec uitr on 22 October 1956
scat the tbllbwings
"The regulation white paper bags
with r
d b
d
,
e
an
lettered with the legend "SEORET ~CLASSIF'IFD WASTE
ONLY," were deoigned for desk 6r table top use,, either
by individual e:aployees or by office groups!.
"These bags can be modified by cutting off the
white portion above the red bawd and will then fulfill
the four requirements of Employee Suggestion No, 2524
in all essential points.
"The only difference between a cut-down bag and the
model subzdtted with Suggestion 2524 would be in height
a matter of five (5) inches. This is not considered
to be of sufficient advantage to Justify the purchase
and issue of the suggested bag."
Co Recomsnendati,on of the Executive Secretes :
Disapproval,
CONFIDENTIAL
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Suggestion No. 2541
25 October 1956
Date of Suggestion : 24 September 1956
CoOomicationea GS-13
A. of the f estion:
Financial Property Accounting Procedures establish a
method whereby depot property accts are checked by
accounts maintained by finance officers. The caea rison
of the two accounts pertaining to the saw stock and the
subsequent search for causes of disparity have cost way
satin-hours.
Industry controls its production through data obtained
by sampling. 14Wy iner?4ctions are based on ee les. The
reliability of the data and the best Wtbods of ling
are determined by statistical studies. Same organizations
are applying to their stock and inventory problems controls
developed by statistical analysis. nt and consultant
engineers have given this matter considerable attention.
I have heard that one such consultant firm, the John I.
Th son & Con act was hired by MA to straighten out the
(not ours).
It is suggested that methods of applying statistical
controls to stock record accounts be studied, hiring con-
sultants if necessary, in order to improve the costly tim-
consauaing procedure now in effect.
8. Executive Secretary's Report of this case:
It in assumed that suggestion pertains to Financial
Accounting Procedures for property as covered by 25X1A
which is applicable to field activi-
ties. The mechanics of accounting for property, an
established by Agency regulations end. impleeeenting hand-
books, are consistent with normal practices throughout
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26 1956
$ t S SflG AWAM WOUT.CC
smw=s fu stian ~o, P-2k53
Me su ction vas returned from "Rom. Robin" with
requests by all three Camttt, a mw2mrs that
min resins for rejection of this ice..
Execultive secretary
SugpstAon Awazte O Ott
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M MWNDUM
20 Jun. 1956
T~' h1.s Pereornel Division,, FE, Support Baas
SLB.;Er.'119 Sc..l rye. S'4g.sti on
1Q ` ? suggest that the Agency expand the use of `abbreviations in cable!n
to iuolnd? e, cods letter, or letters, for coaeunonly used phrases, A survey
-4 Support Bass cables indicates a great quantity of cables Which really
esouzat to form letters. World-vide the Agency must send thousands of
Arrival cables alone, with similar, numbers of Departure, Shi.ps-ent of HIiE,
" other, "tfarsP notices. The Commercial cable and telegraph companies use
a similar idea in their cut-rate Birthday Greeting and other "stock*
Mes sag"
20 Sufficient data is not available here to determine the best means
of applying this idea to our specific purposes, but for illustration pur-
poses only a simple letter code each ar the. following wild permit. the
savings indicated on the attached three sWleez
Arrived this post
Departed- this. poet
C - Cence post Differential
D - With Dependents
F - Wlvyee last paid through.
F - Future Salary to be paid to' .a sa e Allottee
G Will arrive your post
H - Home Leave
I? etc'
(AAR, AB, 'AG, etc, if necessary.)
Approxf.aately 759 of the m isfgs can be reduced to a few letters
with the use of such "form le.tterw type of cables.
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EVALUATION OF EMPLOYEE SUGGESTION
TO: l_XECUT I VE SECRETARY,
INCENTIVE AWARDS COtv1ITTEE
NO?
USE LETTEREX TO MI'
COPIES, IF THEY 4I'
REQUIRED. --
F' 2L1c
Chief, Communications Security Division
ACTION RECOMMENDED
1. ADOPT FOR USE. (DATE A PTBD )
INDICATE ACTION 2. ALREADY IN EFFECT BUT THIS SUGGESTION MAKES ADDED CONTRIBUTION. (SPECIFY BELOW)
RECOMMENDED BY S. DISAPPROVED FOR ADOPTION.
PLACING ACTION 4. ALREADY IN EFFECT AND NO PART OF THIS SUGGESTION MAKES ADDED CONTRIBUTION.
NUMBER IN BOX S. REQUIRE FURTHER STUDY. (EXPECTED DATE OP COMPLETION )
a]
6. OTHER (SPECIFY BELOW)
7. REFER SUGGESTION TO -
REASONS FOR RECOMMENDATION
In order to guide the Incentive Awards Committee in making final determination. an analysis of the anticipated
first ear's savings and/or other benefits should be shown here. If applicable, indicate and explain below pro-
posed id sposition.of savings as (1) allotment savjnga, (2) increased output at same cost or (3) application of
resources saved to some other necessary activity. If suggestion contains intangible value, such as morale,
safety, etc., please indicate the extent of the area which you think the suggest on w ill affect, i.e.: the im-
mediate area, office-wide, Agency-wide. Attach additional sheet If more space Is needed.
1. The suggestor proposed that the Agency expand the use of abbreviations
in cables to include the use of code symbols to replace commonly used phrases.
The suggestor particularly emphasized the use of symbols for administrative type
cables which many times are repetitive in nature such as ETA cables, shipment of
household effects cables, and so forth. We believe that the idea of reducing
repetitive phrases is fundamentally a good one and should be-actively in effect
by all originators of such cables. However, we have found that rather than
establish "a code symbol system" a severe editing of such cables will produce
better and amore practical results.
2. The problem of reducing text is a continuing one and has only recently
resulted in the major components of the Agency with the Signal-Center introducing
a cable writing course. This particular suggestion win not aid the program in
a:iy way.
Chief, Communications Security Division
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'ORM No. 24,?b REPLACES FORM 37?Ia4B
1 MAR SS WHICH MAY BE USED.
J
(4 1
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i
24 v+ b**r 1.956
Su s iOn So. i
Dot of Su,g stion: 29 Mw~ch 1955
hR Division Operatime t 'fiosr'(P')
GS-14
mammam Fta SUaammQN AwAM COMTM:
inm attached su stion has been proceei n for time
Mnd is considered by us to be a problem- Nobody MOM wii.
to adopt it, and a Consi-ttee nedmr did riot aSM to di. p-
provina it for adoption when circulated on Round Robin.
it is lu sted tl the Ommittee rss review the
attached material and reeomend to the cuti Secrsat
a disposition of the sugeti .
)br reaction is that the idea has fails to "Sell"
itself to the point of being adopted afar* rule air-
csulati.an rind therefore e+.zwld be rejected. It sses to be
a gpA idea p which cc es before its tit., as no one will
it even on a trial ba3ia.
Executive Se tery
sv4pation Awarft Oo ittee
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 25X1C
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 Approved For Release 2001/07/31 : CIA-RDP80-00832A000300010009-4
Approved For Release 2001/07/31 : CIA-RDP80-00832A000300010009-4
 Approved For Release 2001/07/31 : CIA-RDP80-00832A000300010009-4
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Approved For Release 2001/07/31 : CIA-RDP80-00832A000300010009-4
 Approved For Release 2001/07/31 : CIA-RDP80-00832A000300010009-4
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Approved For Release 2001/07/31 : CIA-RDP80-00832A000300010009-4