SUMMARY OF SUGGESTIONS AND ACTION TAKEN BY CHAIRMAN, MINIMAL AWARD CASES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000300040008-2
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 14
• Document Creation Date: November 17, 2016
• Document Release Date: August 14, 2000
• Sequence Number: 8
• Publication Date: April 4, 1961
• Content Type: LIST

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lUMMARY SUGGESTIONS AND ACT'ION TAKEN 4M
IRM
CASES
4 April 1961
sum No. 60.548: dated 20 May ?
08-9,-ANxin Assistant .
CC, DD S fl
Summary ? Suggester proposed that a sign be erected at French
Wive and Independence AMMO, LW., to keep cars
from blocking the intersection.
Action Taken Can 23 March, 1961, Suggestion Awards Staff was
informed that this suggestion has been adopted and
that the sign was posted on that date..
STATINTL
Award ? : Certificate of Appreciation
* * * * *
BUGG. NO. 61-1,1: dated. 28 September 1960 STATINTL
ds-4, Courier
Summary
Action Taken
RID,_DD/P ?
Suggester 'proposed that the poked tape of the rump:-
WRITER be pliced-under the electric cord, and 0:aimed
that this tape, in cutting through .the electric cord,
As a potential fire hazard.
: As a result of.this suggestion, a metal attachment
has been installed on. these machines, permitting the
tape to advance over, the cord without obstruction,.
Ward .: Certificate of Appreciation.
SUGG. WO. 61-1642. 'dated 13 October 1560,STATINTL
10-6, mail Supervisor
RID, DD/P
. Summary Suggester proposed that all locator cards denoting
files *Partially destroyed" be removed from the docu-
Ment locator system.
Action Taken RXD states that these locator cards are meaningless
because the file clerks had to cheek existing machine
destruction lists to determine if various doOttments ?
have been destroyed. Thai* locator cards, numbering
about 5,000, have, been destroyed. Tangible Savings
are approximately4416.60 per Year.
Amara $25.00 Award Granted
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MG* NO. 61414: dated 22. November 1950
STATINTL08.220 Commo Specialist
000 DD S
Summary Suggester proposed ,the mandatory use of identification
information on the back of all Agency-produced photb.
graphs.
Action Taken DD/P, PC will insert preiautionary language in the
field ve upcoming Dispatch and Pouch Procedure
STATINTL Handbook to insure that photographs are indi-
vidually i ed. 'Thio system has Age:A(174;44de
application.
Maned
$25.00 Aleut. grgtnted.
sum, NO. 61-229a dated 6 December 3.960
STATINTL osis, Chief, RID/RB
RIO,
Suggester proposed that books, no longer in use, and
charged from the library system on "indefinite loan",
be returned to the library. .
STATINTL Action Taken : Cu 13 January 1951, CIA was issued
recalling all reference books and other publications
no longer in active use. There has been a 50% increase'
in 'the return CC books' and publications to the Agen4Y
Library. Actual savings will aciarue to the Office
unloading this excess. .
STATINTL
Amard : Certificate of Appreciation.
SUGGG NO. 61..3(g,1: dated 31 January 1951
G84, File SuPvi'vtoor
RID, DD P
Sunmry : Suggester proposed that the Archives boxes used for
storage of Microfilm attachments be eliminated, and
that Microfilm attachments be treated like ordinary
"bulky attachments."
Action Taken a !instates, "01222 April 19600 tem:Mr.:dm cubic feet
Of Microfilm attaehments were retired to the Agency
Records Center. Since this time a total of twentya
cae requests have been received for individual,
attachments.
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STATINTL
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The Records *star does rot service requests for
individual Nicrofila attachments; the entire box
in returned to Bin few each request.? thoptien of
this engestion eliminates one step in the present
=messing ?palsy and results in a unified system
to handle ittarofths attachments and "bulties?1'
Tn solditione this prasedure will also result in the
servicing of requests for individual Hicrofi2n
attach:mute try the Agency Records Cantor
? $ $15,00 Avast 'granted?
8000? 16001614531 data 3krobruarit 1963.
1.4 M90 Intelligence neflaer
Suggester piropcsed that a.. chart be used with MN
fibs as an aid in plotting airtanit positions ewer
areas iaokimg in filmcheckpoints predicting
falls, end in establishing the idrIntification of
marginalohschpoitsts?
Asti= Takes $ gne reports that this tech:Leal aid wag+ developed
by the suggaster for his personal Jaws; however he
hea made his suggestion amenable to other statIces0
Award : Certificate of Appreulation ?
STATINTL 8"/?0o 6349" dated 9 Decenber 1960
013.4 Mart
&maw
STATINTL
STATINTL Acitia? Taken
Awar4t
the installation of atom windows
end that 'electric( heaters
tors
: The Committee reports that this suggestion was
adopted and that the degree of benefit is slight and
application., limitni0
2 Certificate of Appreciation
Xelidf.g.R4ScvApL 11 8E 041cap:f
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C.1.4 14114,44014.4 U.4.4 044AT
51/000 3100 63.0395s dated 5 septeacir 1960
STATI NTL 9Clitfak) Private of the Wept
STATINTL 00,
STATI NTL
STATI NTL
$ Anylpastar Masai limmi into
the hurt of lialg semommisag
Owed on the stes o sears
egmessi aisioatly as the task into the soft ot c.
somling Amble:hes?
Action Takan $ Ibis egggeetion prooktott by a recent aosident
where en bit by a oar es be tett
ilutlAingCostittee marts that the
nem doors have been insita)100 eliminating this
safety Wawa.
Averd.
*In
v,e00 Avardl grantado
Colea tlefica Oa/14,4
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C?I?A I?N?T?E?R?N?A?L U?S?E O?N?L?Y
SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
4 April 1961
SUGGESTION NO. 60-548: dated 20 May 1960
STATINTL , GS-9, Admin Assistant
A. Summary of Suqqestion
Suggester proposed that a sign be erected at French Drive and
Independence Ave., N.W., to keep cars from blocking the intersection.
Suggester proposed either "DO NOT BLOCK INTERSECTION" or "DO NOT BLOCK
FRENCH DRIVE." Without a sign, entrance on Independence Avenue from
French Drive during rush hours has been virtually impossible for em?
ployees parking in the I, J, K and L Area.
B. Summary of Evaluation
Chairman, OL Internal Panel, reports that Park Police agreed that
this request was reasonable.
On 23 March 1961, Suggestion Awards Staff was informed that this
suggestion has been adopted and that the sign was posted on 23 March
1961.
C. Recommendation of the Executive Secretary
1. Not in line?of?duty.
2. $25.00 Award based on Intangible Benefits (Slight?Local)
D. Decision of the Chairman
STATI NTL
Chairm
Suggestion Awards Committee
rard
Nil 'CD
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STATI NTL
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
4 April 1961
SUGGESTION NO. 61-151: dated 28 September 1961
, GS-41 Courier
RID, DD /P
A. Summary of Suggestion
Suggester proposed that the poked tape of the Flexowriter be placed
under the electric cord, and claimed that this tape, in cutting through
the electric cord, is a potential fire hazard.
B. Summary of Evaluation
The Flexowriter Installation in RID is the only Agency Installation
with this problem. As a result of this suggestion, a metal attachment
has been installed on these machines, permitting the tape to advance
over the cord without obstruction.
In the opinion of the RID Office Equipment Technician, a potential
fire hazard was not likely; the only possible mishap would have been a
short in the circuit from exposed bare wires.
C. Recommendation of the Executive Secretar
1. Not in line-of-duty.
2. Certificate of Appreciation.
D. Decision of the Chairman
Award
Chairman
Suggestion Awards Committee
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
4 April 1961
SUGGESTION No. 61-164: dated 13 October 1960
STATINTL , GS-6, Mail Supervisor
RID, DD P
STATI NTL
A. Summary of Suggestion
Suggester proposed that all locator cards denoting files "Partially
Destroyed" be removed from the document locator system. Each card states
that the case file is "partially destroyed" and how many cubic feet of
material have been eliminated.
B. Summary of Evaluation
As a result of the procedural study undertaken to evaluate this
suggestion, RID discovered that these locator cards are meaningless
because the file clerks had to check the existing machine destruction
lists to determine if various documents have been destroyed.
The Suggestion has been adopted and the locator cards, numbering
about 5,000, have been destroyed. Tangible savings are approximately
$416 per year.
C. Recommendation of the Executive Secretary
1. Not in line-of-duty.
2. $25.00 Award based on Tangible Savings of $416.
D. Decision of the Chairman
Chairman
Suggestion Awards Committee
Award
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
4 April 1961
SUGGESTION NO. 61-214: dated 21 November 1960
STATINTL 1 GS-12, Commo Specialist
OCI DD S
STATI NTL
STATI NTL
A. SUMMARY OF SUGGESTION
Suggester proposed the mandatory use of identification information on
the back of all Agency-produced photographs. A rubber stamp form with write-
in blocks for the information required will make it easy to identify photo-
graphs which are detached from their explanatory cover dispatches.
B. SUMMARY OF EVALUATION
The Executive Officer, OC, states that the identification problem stems
from requests for OC identification, evaluation and comment on photographs
from various DD/P stations around the world. Many times cover sheets are
detached because of highly sensitive information. The OC technical personnel
will benefit considerably if a few basic facts are included on the back of
each photograph.
DDP/RMO has taken action to accomplish this by having DDP/PC insert
precautionary language in the field version of upcoming Dispatch and Pouch
Procedure Handbook to ensure that photographs are individually
identified. This system has Agency-wide application.
RECOMMENDATION OF THE EXECUTIVE SECRETARY
1. Not in. line-of-duty.
2. $25.00 Award based on the Intangible Benefits (Slight-Limited)
D. DECISION OF THE CHAIRMAN
Chairman
Suggestion Awards Committee
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
4 April 1961
SUGGESTION NO. 61-2291 dated 6 December 1960
RID, DD/P
GS-15, Chief, RID/RB
A. Summary of Sumiestion
Suggester proposed that books, no longer in use, and charged from
the library system on "indefinite loan", be returned to the Library.
Each Deputy Director could issue a directive to his subordinates, re?
questing that all books held be checked and all excess books be returned
through the messenger system.
B. Summary of Evaluation
The CIA Librarian reports that this suggestion triggered a broader
extension of existing efforts. The Office of Central Reference which
previously concentrated its efforts to recall library material from the
Dp/I Area, now extended this program to all Agency Components.
On 13 January 1961, CIA was issued recalling all
reference books and other publications no longer in active use.
On 22 March 1961, who has charge of the return
of books, informed this Staff that there has been a 50% increase in the
return of books and publications to the Agency Library. This amounts to
approximately one extra mail bag per day. Actual savings will accrue to
the offices unloading this excess. The library's main concern has been
to have these books returned promptly because the August move to the
new building might cause a concentrated influx.
C. Recommendation of the Executive Secretary
1. Not in line?of?duty.
2. Certificate of Appreciation
D. he Cha m n
Chairman
Suggestion Awards Committee
Award
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
4 April 1961
SUGGESTION NO. 61-308: dated 31 January 1961
STATINTL
11,111111111111111111 GS-5, File Supervisor
A. Summary of Suggestion
Suggester proposed that the Archives boxes used for storage of
Microfilm attachments be eliminated, and that microfilm attachments be
treated like ordinary "bulky attachments."
In RID/Files, under the old procedure, if a document had a microfilm
attachment, the attachment was placed in an Archives box for temporary
storage; then, periodically removed and placed in a Records Center box
for eventual transfer to the Agency Records Center. The coversheet of
this document transmitting the microfilm attachment was stamped,
"ATTACHMENT IS FILED IN A MICROFILM SAFE #
to indicate existence of a microfilm attachment in another storage area;
the document was then placed in its regular file position.
Under the new procedure, microfilm attachments will be handled like
bulky attachments, i.e., the coversheet, dispatch transmitting microfilm
attachment, and the envelope containing it are stamped,
"CALL RID/FILES, EXT. 2158 FOR ATTACHMENTS.
CIA RECORDS CENTER JOB NO. , BOX NO.
The attachment (removed from the document, but now retrieveable) is placed
in a certain Records Center box; the document is placed in its regular file
position; but when the box is retired to the Agency Records Center, the
attachment can be extracted singly.
B. Summary of Evaluation
RID states, "On 22 April 1960, twenty?nine cubic feet of microfilm
attachments were retired to the Agency Records Center. Since this date a
total of twenty?one requests have been received for individual attachments.
The Records Center does not service requests for individual microfilm
attachments; the entire box is returned to RID for each request.
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SUGGESTION NO. 61-308
Adoption of this suggestion eliminates one step in the present
processing cycle, and results in a unified system to handle microfilm
attachments and "bulkies". In addition, this procedure will also
result in the servicing of requests for individual microfilm attach-
ments by the Agency Records Center.
C. Recommendation of the Executive Secretar
1. Not in line-of-duty.
2. $15.00 Award based on Intangible Benefits (Slight-Limited)
D. Decision of the Chairman
Chairman
Suggestion Awards Committee
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
4 April 1961
SUGGESTION NO. F61-353: dated 14 February 1961
GS-9, Intelligence Officer
DPD, DD P
A. Summary of Suggestion
The suggester proposed that a chart be used with 70MM film as an
aid in plotting aircraft positions over areas lacking in film check?
points, predicting landfalls, and in establishing the identification
of marginal checkpoints. The use of this chart also enables the photo
reader to bypass unproductive areas. This time?saving device presents
in seconds the equivalent of several minutes work with a sliderule;
and because of its ease of use, encourages the reader to cross?check
identifications by interrelated distances.
B. Summary of Evaluation
This chart was computed and designed by the
assistance. Although similar charts and methods
1956, NPIC reports that the suggester's interest
technical aid was developed by the suggester for
however, he has made his suggestion available to
C. Recommendation of the Executive Secretary
1. Not in line?of?duty.
2. Certificate of Appreciation
D. Decision of the Chairman
a rman
Suggestion Awards Committee
suggester without
have been in use since
is encouraging. This
his own personal use;
other stations.
Award
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
4 April 1961
SUGGESTION NO. 61-394: dated 9 December 1960
STATINTL , GS-4, Guard
STATI NTL
STATI NTL
A. Summary of Suggestion STATINTI
Suggester proposed the installation of storm windows in Building?
and that the electric heaters be replaced by oil heaters. Oil
heaters will more adequately heat this building, resulting in the added
comfort and health of the guards.
B. Summary of Evaluation
The Committee reports that this suggestion was adopted and
that the degree of benefit is slight and application limited.
C. Recommendation of the Executive Secretary
1. Not in line-of-duty.
2. $15.00 Award based on Intangible Benefits (Slight-Limited)
D. Decision of the Chairman
STATINTL
Chairman
Suggestion Awards Committee
Award
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STATI NTL
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C?I?A I?N?T?E?R?N?A?L U?S?E O?N?L?Y
SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
4 April 1961
SUGGESTION NO. 61-395: dated 5 September 1960
GS-4, Private of the Guard
A. Summary of Sungestion
Suggester proposed that the doors under the archway, which lead
into the front of Building be removed and placed on
the side of the building. The doors opened directly on the road into
the path of oncoming vehicles.
B. Summary of Evaluation
This suggestion was prompted by a recent accident where an indi?
STATINTL vidual was hit by a car as he left Building
STATI NTL
STATI NTL
The Committee reports that the new doors have been installed,
eliminating this safety hazard. They determine the degree of benefit
to be slight and the extent of application, limited.
C. Recommendation of the Executive Secretary
1. Not in line?of?duty.
2. $15.00 Award based on the Intangible Benefits (Slight?Limited)
D. Decision of the Chairman
Chairman
Suggestion Awards Committee
Award
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