SUMMARY AND RECOMMENDATIONS FOR THE ACTING CHAIRMAN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000300040013-6
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 12
• Document Creation Date: November 17, 2016
• Document Release Date: August 14, 2000
• Sequence Number: 13
• Publication Date: January 1, 1961
• Content Type: SUMMARY

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SUMMARY AND RECOMMENDATIONS FOR THE ACTING CHA,IR1v1AN
SUGGESTION No. 61-17; dated 20 January 1960
STATINTL 3.50 per hr., GS-l0 level
se ressman, PSI:, OL, DD/S
A. Summary of Suggestion
Suggester proposed that the vertical rack used for storing
offset printing plates be inverted to form a "V" in order to make
plates more easily accessible to users, as well as to eliminate
the possibility of the plates slipping and falling to the floor
each time a plate is removed. If the c;ressman attempts to catch
a falling plate in mid air, he may get cut. Also plates falling
to the floor may be damaged.
B. Summary of Evaluations
This suggestion has been adopted mnd a plate-holding device
developed which will eliminate the safety hazard as well as make
the plates more easily accessible.
Although the completion of the plate holder was accomplished
through the efforts of many contributors, all action taken has
resulted from the original idea of the suggester.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
_0. U award based . on In+ancio e ~;enefa.: s ~~l mited }
D. Dec n he Act,ina Chairman
STATINTL
Ohairman
words rru-n ittre
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aUMMARY AND RECOMMENDATIONS FOR THE ACTING CHAIRMAN
SUGGESTION NO. 60-532s dated 12 Ma 1960
STATINTL NE, DD/P , GS-15, 0ps. Officer
A. Summary of Suggestion
Suggester proposes the painting of yellow lines to define
the directional flow of traffic at right-angle corners leading
from the headhouse to the corridor from the east entrance in
Temporary "Ire Building.
Suggester states that such markings should greatly reduce
the chances of collision and personal injury.
B. Summary of Evaluations
The CIA Safety Officer concurred with adoption and states
that there have been many accidents reported because of persons
colliding, particularly while carrying hot coffee. Traffic
lines were painted, as requested, on 20 July 1960.
G. Recommendation of the Executive Secretary
1. Not in line-of-duty.
2. Letter of Appreciation.
D. Decision of the Acting Chairman
STATINTL
lam[ Q Vll.
Award
Acting Chairman
Suggestion Awards Committee
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SUMMARY AND RECOMMENDATIONS FOR THE ACTING CHAIRMAN
SUGGESTION NO. 6l-2 : dated 2 Jul 1960
STATINTL $3.15 per hr. (GS-9 level)
0o in er - SD, OL, DDS
A. Summary of Suggestion
A previous suggestion was adopted which proposed that a
Singer Sewing Machine be purchased for use in sewing the single
sheets together into sections for binding into books. A tape-
dispensing attachment was to be procured to complete the binding;
however, because the tape attachment was no longer being manu-
factured, the suggester proposed that machine-sewn sections of
single sheets be glued and pressed together in order to save
hand sewing and the need to have a tape machine built.
B. Summary of Evaluations
Suggestion No. 59-96 proposed the purchase of a "Singer"
type sewing machine for use in the Bindery of the Administration
Building Printing Plant, and a tape-feeder attachment. Before
work was
started on the attachment, another suggester (61-2)
proposed
the glue method. This method has proved hgihly
satis-
factory,
is faster than the proposed tape method, and is
obviously
C.
more economical.
Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $15.00 award based on Intangible Benefits (Slight-Limited)
D. Decision of the Acting Chairman
STATINTL
Suggestion Awards Committee
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SUNWARY AND RECOMMENDATIONS FUR THE ACTING CHAIRMAN
jUGGESTION NO. 61-18t dated 18 January 1960
(GS-10 level) $3:50 per hr.
STATINTL PSD, OL, DD S Offset Pressman
A. Summary of Suggestion
Suggester proposed that five or six "Hobby Shop Drills"
be installed to hone ticks and excess screens off of the offset
plates after they are on the press. The present method is to
rub the ticks or corner marks off the plates by hand; this method
takes approximately five to ten minutes per plate.
B. Summary of Evaluations
A modification of the suggestion has been adopted in the
Administrative Building Printing Plant. Instead of using electric
drills, an electric eraser was tested for the purpose of removing
these ticks, etc. Although this method has proved satisfactory
in the removal of small areas of type, there are no noticeable
time-savings.
The use of the electric-eraser method will continue to be
optional; some of the pressmen prefer this method, others prefer
to use the former.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. Letter of Appreciation.
D. Decision of the Acting Chairman
STATINTL
Acting Chairman
Suggestion Awards Committee
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SUMMARY AND RECOMMENDATIONS FOR THE ACTING CHAIRMAN
SUGGESTION NO. 60-564: dated 20 June 1960
STATINTL OCR, DD I
GS-6, Secretary
A. Summary of Suggestion
Suggester proposed that:
1. Forms 123 and 123a (Request for Approval of Liaison) be
revised to include inter-leaf cheap carbon paper which would
save typists` time as well as the cost of the heavier weight
carbon paper.
2. Form 123a, a local OCR Form, be formally adopted for
Agency-wide use. This form incorporates needed routine information,
pre-printed, which will also save the typists' time.
B. Summary-of-Evaluations
1. The Office of Central Reference estimates savings of
approximately two minutes in the preparation of each Form and an
estimated annual savings of approximately 27 clerical hours.
2. OCR and FMB have agreed to have the Form carbon-interleafed
with additional routine data pre-printed, and to have it used
Agency-wide.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $10.00 award based on Intangible Benefits (Slight-Limited)
D. Decision of Acting Chairman
STATINTL
Acting Chairman
Suggestion Awards Committee
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SUMMARY AND RECOMMENDATIONS FOR THE ACTING CHAIRMAN
SUGGESTION NO. 60-579; dated 16 June 1960
STATINTL GS-5, Library Assistant
OCR, DD I
A. Summary of Suggestion
auggester proposed that the classification "CIA INTERNAL USE
ONLY" be stamped on the top of the Aperature Cards in red color.
These Aperature Cards have microfilmed frames inserted in the
provided slots and are filed by control number in the Library Copy
Unit. They are used by Agency personnel and by other USIB Agencies.
When outside agencies request the use of these cards, they are
"pulled." The suggester states that at this stage it is difficult
to determine the classification of the document without resorting
to a mechanical aid or viewer, and that the document is usually
prepared for outside mailing or the Analyst has begun viewing
the material before the restricting classification is discovered.
When the Aperature Cards are stamped in full view, as suggested
here, this problem will be overcome.
B. Summary of Evaluations
The Agency library has taken steps to stamp all new Aperature
Cards requiring the "INTERNAL USE ONLY" classification as proposed
by the suggester.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $25.00 award based on the Intangible Benefits (Slight-Limited)
D. Decision of the Acting Chairman
STATINTL
Award
Acting Chairman
Suggestion Awards Committee
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SUMMARY AND RECOMMENDATIONS FOR THE ACTING CHAIRMAN
STATINTL
UGGESTION NO. 60-468: dated 4 April 1960
GS-6, Secretary
TSD, DD P
A. Summary of Suggestion
When thermofaxing letter-size correspondence and documents,
a backing sheet is needed to give substance to the paper being
thermofaxed to prevent deterioration. Backing sheets are presently
available, but are larger than the letter-size paper. When using
these backing sheets, it is necessary to trim approximately one-half
inch on the side and bottom of the backing sheet. Because of the
inconvenience and the time factor involved, operators of the
Thermofax machine (Professionals and clerks alike) eliminate the
use of these backing sheets. This results in the original becoming
attached to the inside of the Thermofax machine and causes undue
waste of time. Therefore, the suggester proposes that the Agency
stock backing sheets in letter size as is the case with legal-size
paper and backing sheets.
B. Summary of Evaluations
The Supply Division (Office of Logistics) originally disapproved
the adoption of this suggestion, since they were going to order
v" x 102" white bond-weight Thermofax paper. They felt that this
paper would eliminate the need for backing sheets.
However, after further investigation, the Supply Division ordered
Thermofax backing sheets in the size requested,-since the bond-weight
Thermofax paper proved to have limited applicability. The requested
backing sheets, letter size, will be stocked in a limited quantity.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $10.00 award based on Intangible Benefits (Slight-Limited)
D. Decision of the Acting Chairman
STATINTL'a ~?---
Award
Acting Chairman
Suggestion Awards Committee
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SUMMARY AND RECOMMENDATIONS FOR THE ACTING CHAIRMAN
SUGGESTION NO. 60-515: dated 3 Nla 1960 GS-8, Admin. Assistant
STATINTL EE, DD P
A. Summary of Suggestion
Suggester proposed that Form 610a be revised so that Paragraph
Two on the reverse side is printed approximately one inch higher
than at present, or that the printing be completely reversed, top
to bottom, so that staples or staple holes will not impede the use
of a pen in completing this Form.
B. Summary of Evaluations
This suggestion will not actually be adopted until the present
stock on hand requires replenishment; however, at that time Section
Two (Paragraph Two) of the back-flap will be raised approximately
one inch as suggested.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $15.00 award based on Intangible Benefits (Slight-Limited)
D. Decision of the Acting Chairman
STATINTL
Acting Chairman
Suggestion Awards Committee
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SUMMARY OF SUGGESTIONS AND ACTION TAKEN BY ACTING CHAIRMAN
MINIMAL MJARD CASES
22 August 1960
SUGG. NO. 61-171 dated 20 January 1960
$3.50 per hr., GS-l0 level
STATINTL Offset Pressman, PSD, 01., DD/S
Summary : Suggester proposed that the vertical rack used
for storing offset printing plates be inverted
to form a "V" to make plates more easily accessible
and to eliminate the possibility of damage to the
plates through dropping.
Action Taken . A plate-holding device was developed which will
eliminate any safety hazard and will mkke the
plates more easily accessible.
Award 1 $20.00 award granted.
.SUGG. NO. 60-532: dated 12 May 1960
STATINTL 9 05-15, Ops. Officer
NE, DO P
Summary n Suggester proposed that yellow lines deriding
the flow of traffic be painted at right-angle
corners in collision-prone areas in Tempo. "I"
Building.
Action Taken : Traffic lines were painted, as requested, on
20 July 1960.
Award ; Certificate of Appreciation
SU&i. NO. 61-2 a dated 2 July 1960
, $3.15 per hr. (0S-9 level)
STATINTL Bookbinder - PS D, OL, DD/S
Summary a Suggester proposed that machine-sewn sec :ions of
single sets be glued and pressed togethe; in
order to save hand sewing and the need to have
a tape machine built for use in connection with
a conventional sewing machine.
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Minimal Award Cases Contd.
22 August 1960
Action Taken : The glue method now used in the binding process
has proven highly satisfactory, is faster than
the proposed tape method and is more economical.
Award ; $15.00 award granted
SUGG. NO. 61-18: dated 18 January 1960
STATINTL $2.50 per hr. (GS-10 level)
Offset Pressman, PSD, OL, DO/S
Summary : Suggester proposed that "Hobby :;hop Drills" be
installed for use in honing ticks and excess
screens off of offset plates after they are
on the press.
Action Taken : A modification of the suggestion has been adopted
in the Admin Building Printing Plant. Instead
of the electric drills, an electric eraser has
been tested and is in use. This method, though
satisfactory, has produced no noticeable time-
savings.
Award : Certificate of Appreciation
SUDS. NO. 60-564-. dated 20 June 1960
STATINTL ME"= .10 C'3-6, Sc;retary
Summary s Suggester proposed that Forms 123 and 1231
(Request for Approval of Liaison) be carbon-
interleafed and that Form 123a, incorpora :ing
needed pre-printed routine information, bo
formally adopted.
Action Taken z A saving of approximately 27 clerical huuis has
resulted in the preparation of each form, and
forms will be interleafed, preprinted and made
available for Agency-wide use.
Award : $10.00 award granted.
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SUGG. NO. 60-579: dated 16 June 1960
STATINTL OCR, D /I
Minimal Award Case; Contd.
22 August 1960
GS-5, Library Assistant
Summary z Suggester proposed that the classification, "CIA
Internal Use Only" be stamped on the top of
Aperture Cards in red color, so that classifi-
cation of the document may be determined without
resorting to a mechanical aid or viewer.
Action Taken z All new Aperture Cards requiring the "Internal
Use Only" classification will be stamped by
the Agency Library as proposed by the suggester.
Award : $25.00 award granted.
SUGG. NO 60-468; dated 4 April 1960
STATINTL GS-6, Secretary
TS1D, U0 P
Summary a The suggester proposed that the Agency stock
backing sheets for use in thermofaxing '.etter-
size correspondence and documents, in lt3tter
size, as is done in the case of legal-s'.2e
paper and backing sheets.
Action Taken a Originally the Supply Division (OL) disapproved
the adoption of this suggestion because they were
going to order. 8" :q 101:? white, bond-weight
thermofax paper; ho ever, after further investi-
gation, the Supply Division ordered the:rmofax
backing sheets as requested since the bend-weight
paper proved to have limited applicability.
Award . $10.00 award granted.
SUGG. NO. 60-515% dated 3 May 1960
STATINTL GS-8, Admin Assistant
EE, DOo P
Summary s Suggester proposed a revision in Form 610a, so
that staples or staple holes will not impede the
use of a pen in ccmploting this form.
-3-
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Minimal Award Cases Contd.
22 August 1960
Action Taken : When the present stock on hand is dep