MINIMAL AWARDS MEETING 25 MAY 1964

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000400010016-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 26
• Document Creation Date: December 9, 2016
• Document Release Date: April 10, 2001
• Sequence Number: 16
• Publication Date: May 25, 1964
• Content Type: LIST

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 STATINTL
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STATINTL
3TT:i:1ARY APB tECO ti_~ "dI]11TI0'1 FOR THE CET.AI-11wi
UGGESTIOTHH NO. 62-207: Dated 2-;' October 1961
GS-7, Supply Assistant
-Dos/ OC
STATINTL
1. ; uiunary of Suggestion
;:;See attached report of action taken on this suggestion at Mini-
mal. Awards Meeting 29 June ?.'~0'2 at which an interim award of y$100 was
.aid. In February 1964, aza her award of $525.00 was paid.
In circularizing this lolea through the other departments, the
T`?Ta:ry has decided that an award of $25.00 is due this suggpester for
the benefit to the Navy.
3ununal:y of Evaluation
This $25 award from th Nwiy should be paid out of our funds in
order to conserve the adnin t..3trative costs in transferring money.
C. iecoiiunendation of Executive aecletary
I. Not in line- of -dut-,,.
;_'. $25.00 Award based on advantage to the Wavy.
D. Decision of the Chairman
Chairmanuggestion Awards (yauirnittee
Date
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25 May 196LE
S J vIARY AND RECOPIIfl NflATION FOR THE CHAIRtW
SUGGESTION NO. 62-260: dated :1z:> February 1962
25X1A
25X1A
A.
Operations Officer, G3-11
UDP/ ra'E;`~
Summary of Suggestion
This su.gester proposed, in 1962, that a section be provided on
the Form 362 which will include names of auxiliary indices available
to the tracer, together with a little box that could be used as a
check-off list. Thus, RID i-mme trace section could check the auxiliary
indices at the same time the RID Index is checked.
B. Summary of Evaluation
In November 1963, as a result of a subsequent suggestion (63-102),
a name-trace stamp was designed and made available to personnel tracers.
This accomplishes the same result as the proposal contained in 62-260.
It was adopted in August 1933, for which the Suggestion Awards Commit-
tee paid $150. As a matter of fact., this 62-260 did get waylaid over
the months, and the evaluations did not come in. This administrative
error is to the advantage of the CI Staff, because the suggestion 63-102
is more complete and serves a better purpose. However, the suggester
considers that her idea was adopted--AND IT WAS. Therefore, the Secre-
tariat is inclined to request a small award.
C. Recommendation of Executive_ Secreta:
25X1A
1. Not in line-of-duty.
2. $25.00 Award based on Inta::ugible Benefits (SLIGHT/LIMITED).
Decision of Chairman
Chai rmaf, Suggestion AwarA~:s Corznitte
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SUMMARY AND R ECOTv 4 ;NDATION FOR THE CHAIRMAN
SUGGESTION NO. 61+-56: dated 20 August .1963
STATINTL Intelligence Officer,
Co :,o ;rapher, GS-12
Dull ORR/ DG
SUGGESTION NO. 64-237: dated 2_12_- January 1 64
STATINTL Alien Affairs Officer, GS-13
DDS 03
A. 3urnmaY^y of Suggestions
These su gesters proposed that signs be put on the doors at Langley
to indicate "Pull" or "Push", as a matter of safety and convenience.
Summary of Evaluations
On 9 September 1963, OL :abated that it was impractical and estheti-
cally undesirable to stencil the glasses of doors or any of the hand
plates. On 20 April 1961+, OL reports that the signs "Pull" and "Push"
were put on t !e doors at J.e, ,dq sartcrs as a result of a suggestion by a
.T3 employee.
C. Recommendation of E ecutivee Secretary
1. Not in line-of-duty.
2. Certificates of Air oreciation for both of these men.
D. Decision of Chairman
STATINTL
Chairman, S ggestion Awards jommittee Award
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25 may 1964
STATINTL
SUP1dARY AND 13ECO EENDATION FOR THE CHAIRMAN
SUGGESTIOTT NO. 64-86: dated 1=1 September 1963
Offset Press Operator
aS '_ equivalent)
_D3/OLD'P3iJ
A. ;uinirnary of Suggestion
.,his has to do with a new way of transmitting CS reports. The
s _zgrester states that customer components furnish PSD with a listing
of the report number and nu.-umber of pages of each report sent. This
could be done on a transmittal foxm similar to Forra 902 (attached)
which would be submitted in duplica,e, one copy going back to the
customer to verify PSD's receipt of the reports and the date received.
This would facilitate checking the reports that are in progress and
the date received, and would save many hours in verifying that the
report has been received. Turthermore, better security control of
the material would be achieved.
STATINTL
B. Summary of Evaluation
This proposal was evaluated by FI/INT/RC and the PSD. The con-
census is that this is a useful receipting system for CS reports be-
tween the operating divisions and PS3D, with little modification.
Form 898 is a usable form for the receipting mechanism and is already
in use by two operating divisions as a result of the suggestion. PSD
is very much in favor of this improvement.
C. Recommendation of .Executive Secretai
1. Not in line-of-duty.
2. $50.00 Award based. on Intangible Benefits (SLI HT/EXTENDED).
D. Decision of Chairman
Chairman, Suggestion Award.s Committee Award
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Central Intelligence Agency
Date
REPORTS RECEWT
^ OCR
^ DEPARTMENT OF STATE
The Director of Intelligence and Research
^ IRC/CC
^ DEPARTMENT OF THE ARMY
AC/S, Intelligence
Attn: Collection & Evaluation Section
Attn: Reading Panel
^ DEPARTMENT OF THE NAVY
ONI
OP 922 M3D
^ DEPARTMENT OF THE AIR FORCE
AFCIN
3 D1
^ NSA
^ USIA
^ Staff Communications Office
Office Chief of Staff
Department of the Army
^
Receipt is hereby acknowledged of the following reports
RECEIPT AND RETURN DUPLICATE COPY TO: ^ DD/P, 4C17
^ DD/P, 1A53 ^ PSD, 0156
DATE RECEIVED RECEIVED BY
-np n-nnRS2nn
nod00010016-5
A
FORM 898 USE PREVIOUS EO ITIONS
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00
EPORT
TRANSMITTAL
R
S
REQUISITION NO.
TO: JjoL/PSD
FROM: IcD/oo
Q'OCR/DOC. DIV./PROC.BR.
STATIN T L
OCR/GR
Q FDD/00
Q ORR/MAP LIBRARY
=SOVMAT/00
REPORT NO.
NO. OF PAGES
NO. COPIES TO BE RUN
IIO. OF ATTACHMENTS
EVALUATION REQUESTS
TOTALS
DATE RECEIVED
SIGNATURE OF RECIPIENT
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8.57 902 USE PREVIOUS EDITIONS. (20.47(
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25 1,y 196L-
sui m,1A iY AND RLC.,Oi''it _'TT ATION FOR THE CHAIRMAN
STATINTL SUGGESTION NO. 64-102: dated. 1) Octobe: 196
iJDP FE
Intelligence Officer, GS-12
A. ; urm ary of Suggestion
Su.-ester proposed luminous arrows be painted at hand level
in the stairwells at Headquarters which would point the way from the
exits toward the landings. He also proposed that each floor be identi-
fied by luminous numbers. '['his evolved because he noticed a complete
power failure on one occas-;nn makinrr the staircases extremely dangerous
to use in the dark.
D_ Summary of Evaluation
The Safety Officer die not see this as a safety measure because
he said that each floor useu.for evacuation purposes is clearly marked.
But the Office of Logistic did see the numbering of the floors as a
matter of convenience. OL. in developing its case, stated that in-
stantaneous lighting of stairwells in the Headquarters Build3n by
means of be ttery power or automatic generators was considered at the
time the building was plannc~ 1. It was disapproved as an unnecessary
exuDense (twelve to fifteenLousand- dollars). A recent estimate of
twelve thousand dollars for trickle charge battery-operated emergency
light units has been obtained from PBS.
bighting fixtures in a?.l. stairwells are connected to the 5000 KU
emergency generators in the power house, and. there is a delay of some
15 minutes between failure omx?erriai- power and activation of gen-
erators before the light cone back cn.
Instantaneous lighting, of stairu:aells has been suggested and con-
sidered several times. but a'ways vetoed as prohibitive in cost; and
an an unnecessary e;pense. l osnver. with regard to the numbering of
the floors, they could sense that this would be an improvement and
would eliminate much confusion and save many unnecessary s tees . The
floors have been numbered i,r ;1 1n the ,tai rwe.l.ls t.rlth standard interior
build%n signs.
C. Recommendation of E;rcecuztive ,_r'.~et Lry
TTot in line-of_c
l_ut-r.
2> .00 Award based on Tntan~j.ble Benefits (SLIG~P_P/LOCA.?,)
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D. Decioion of Chairman
':CT IST~AMJ VE
1T ~' TAL USE ONLY
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25 May 1961+
SUMMARY AND RECD,'' 'TDATION FOR THE CHAIR N
STATINTL
9UGGESTION NO. 64-1_Lr3: dated 1_-) December 1963
Budget Officer. G;-7
,JAi. _l Ua
A. ;IUYi7rYAJ Yof ;: u e s ti of
'z-;ester proposec:_ to ir, taU.l_1-Ation of door holders for the
double doors leading into restricted areas in 1Tead.quar_ters Building;.
Moving crews have had to as: i_ ,n a man. to this detail. Yurther. he
s"I-es ted that durin;~r a mown either the thresholds be removed or a
light-weight metal sheet h o made to fit over the threshold to facili-
tate the move and to preve. r the furniture from falling from the
loaded dollies as they stra_':e the threshold.
STATINTL
f . Sum m?ary of ET,raluati on
OL reports that the me.-al thresholds in all double doors leading
to the restricted areas in -ieaclquarters Building have been removed.
The l ency' s moving crew c_'.aiins a saving of time and !"or.
C. Recommendation of necutive Secretary
1. Not in line-of-duty.
2. p"50.OO Award baser on Intangible Benefits (SLIGHT/LOCAL).
D. Decision of Chairman
Chairman, S. ggestion Award Corm-ttes
Date
Award
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25 may 1964
3U44ARY AND RECOPJW ENDATION FOR THE CHAIRMAN
,SUGGESTION NO. 64-158: dated l' ranuar 1964
25X1 A Instructor, OC School, GS-11
A. Surrunar. y of Suggestion
This suggestion is to -modify the CO-8 coder unit of the AS-3
systera. It has to do with re-wiring and re-setting the sequence a-
round the dial plates. The Office o:' Communications has declined
this suggestion, but asked -Liat we send the suggester a letter of
appreciation because he did show, ini-~iative although he did not know
that OC was about to abando-.- the CO-8, as they found it unsatisfactory.
B. Summary of F aluti on
'.['his is not being ado-ntecd.
C. Recommendation of the ExecutiiveSecretary
1. Not in line-of-dut=~r.
That the Chairman _gn the s.ttached Letter of Appreciation.
D. Decision of the Chairman
Chairman, Suggestion Awards Committee
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ar.e ~:ativ
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Ap
IDES
KEYS
FUTURE
STATINTL
STATINTL
CENTRAL INTELLIGENCE AGENCY
WASHINGTON 2!5. D. C.
OFFICE OF THE SUGGESTION AWARDS COMMITTEE
1 oom
IIeadquarters
Your suggestion Awards Coinu'.ttee is most appreciative of your sug-
gesti_on No. 64-150), and of your efforts to improve :;ency activities.
As you know by now, your proposu~_ has been overtaken by events, accord-
ing to the remarks furnished us `hy the Director's representative on our
Committee. I would like to quo-;c the technical appraisal of your idea:
"It is regretted that the office of Communications has no plans to
adopt the suggestion made in Sar;restion No. 64-158. The suggestion repre-
sents a slight modification of an e_istinZ device which had been developed
by OC some time ago. We have nrr:_; been satisfied with the CO-8, on which
.the suggestion is based.. and the ;,:u, geste:r's proposal would inherit the
undesirable features of the CO-P.
The suggestion is also bas: -! u,,-)on the COD-8 mode of encipherment.
The system is slow and error proo-? during operation. In a literal system
these shortcomings may be acceptiule in preference to the memorization of
hundreds of 'triads' where the r.' training time is limited. However
h ,
oncirjhermen.t via a numerical system does not pose the same memorization
roblern. Tvo g ain would be real. i : ed because errors in 'false would occur no more or less free2zenti subtracting'
tthan errors made in operating the
device. We have found these o:n euiences to be supported in our use of
the CO/B-8 and CO/C-8 coders or_: u':ose d.ial_s the numerals 0-9 are arranged
in adjacent positions."
You are in a singularly privileged position to give the Agency the
benefit of your innovations and. creative thinking, and we urge you to
continue to send in your ideas or that the;T can be evaluated to the ad-
vantage of all the Agency and; in ?act. of the Intelligence Community.
Bo try main.
STATINTL
Very truly yours,
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SUNMPLRY All 1ZECOM' I'IIDATION FOR TIIE CHAT MAN
STATINTL
SUGGESTION? NO. 64-1.62: dated T' January 19611.
Personnel Officer, GS-12
?)UP/E .':?ersonmel.
A. Summary of Su ;,e s ti on
Sugester proposed that sa:'ety belts be installed in the front
seats of the eleven-passe.: jer ll_mou ines .
T. 3unumiary of Evaluation
The Safety Officer a1,_?r ed with this recommendation, as did OL.
The seat belts have been in,tal_led.
C. recommendation of E ecutive Secretary
I. Not in line-of-du--I-,.
y 25.00 Award based on Intar. ible Benefits (SLIGIIT/LOCAL).
D. Decision of Chairman
Chairman, Suggestion Awards Cormnittee Award
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May 1964
SUMMARY AND EE CONPJENDATION FOR THE CHAIR W
25X1A
25X1A
25X1A
SUGGESTION NO. 64-165: dated. 2 January 1964
, Clerk-Typist, GS-5
DDP,~
A. Summary of Su,rgestion
Suggester devised a L3e-~urity aid for quickly identifying classi-
f ied publications so that they would not get filed in an unclassified
bookcase by mistake. The -,?roposal is as follows : Place a black mark
one-half inch wide about d inches from the bottom across the bound end
of each piece of material. When the marked unclassified material is
placed- inside the bookcase, there is a black line running from end to
end. If the line is broken because some classified material is put in
by mistake, the security checker can quickly identify this.
Summary of Evaluation
The Office of Security interposed no objection to this procedure
and did take steps to info:ir~a all Area Security Officers of this "trick
of the trade . "
C. ecotxunendation of llcecutivE~ Secretary
1. Not in line -of-duw`j.
2. Advisory Award nt" based on Intangible Benefits
(SLIGHT/LOCAL).
D. Decision of Chairman
Date
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25 may 1964
SUZ IARY AND 1tECOO-HI?DATION FOR TI-3I+ CI- IR4AN
25X1A
SUGGESTION NO. 64+-172: dated. + February 1 64
25X1A
D)CI/Ca 7_e Secretariat
A. Summary of Sut,gestion
If a cable of more thilw ; one pale is received, the second page,
after it is cut, is pasted on another form, i.e., the First page is
on one form, the second pa; ;N on another form. The suggestion is
to print the second form on the back of the first.
19. Summate of Evaluation
The Cable Secretariat E,t:itcd that on the basis of the intangible
benefits, this suggestion L..as been aiopted. The effect has been to
simplify their stock control of internal forms by reducing the number
to half. The technique of ?r!ntin.,- the second page on the reverse of
the first aaage automatical.Jy ensures a perfect balance in maintainin?
-cock labels of both oar-es aad_ precludes exhaustin, the stock of either
pa.-e. The su..-ester remar?red about the ad.vanta;es of handl_in; the pro-
duct by the analysts, t isis. and the oDerators, plus the saving of
aper.
.
C. ,
. Ie;comtiiendation of the Exec a i_ve r c1-'c-~tary
7.. Not in line-of-duty.
2 $20.00 Award based on. Intangible Benefits (SLIGHT/LIMITED).
D. Decision of Chairman
JTlJ. miian, /Suggestion A:Ja7.'cLI 'ci.mni_ttee A,rar. d
GROUP 1
- EXCtuded trc:n a:!tamatlc
L!-.v nming and
- ~[?tlCn
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25 May 1964
STJ 2ARY AND RECCI?1 /L TDATION FOR THE CHAIRMAN
SUGGESTION NO. 64-175: dated 3.1 January 1964
STATINTL
, Chief, USSR Unit, GS-12
urator, Oriental, GS-11
A. Summary of Suggestion
The Machine Division/OCR suppl'Les a complete set of 5x8 cards
for subscriptions entered. This card (1395D - Attachment 1) is coded
to provide the basic information required. By designing a card to
accommodate required entries and by transferring the title from the
center of the card to the lower left-hand corner, a record card was
created which now serves as an excellent serials record card. (Attach-
ment 2). This procedure was adopted in the beginning of 1963 for all
serials record keeping in the Foreign Section.
From 1952 to 1962, dissemination operations in the Foreign Sec-
tion, Acquisitions Branch, CIA Library utilized preprinted record.
cards to control newspapers and journals received from world-wide
sources. Such record cards required typing in the title, place of
publication, ordered date and consumer designations. Several hun-
dred hours were expended by several disseminators each year to pre-
pare such cards. It is no~,i estimated. that over $1,000 was expended
annually for this.activity . (Attachment 3)
B. Summary of Evaluation
This suggestion proposes a change which, on the basis of testing
by Acquisitions Branch since early 1963, is an improvement in the
serials recording operaticnrin Foreign Section. The proposal makes
greater use of machine ca;-abilities, reduces the amount of typing
done by serials disseminators at the GS-6/7 level, and eliminates
the .7urchase of preprinted serials :-ecord cards from a commercial
suDplier. It is therefore recommended for adoption.
Net annual saving is, iowever, only approximately one man month
per year and about $30.00 in materials (6000 cards Q $5.40 per thousand),
which is considerably less than estimated by the suggesters. The de-
g;ree of intangible benefit is slight and the extent of application
limited. since the change f`'ects o::il_y 8 people in Acquisitions Branch.
In view of the fact c~-~.at the s-..ggesti o:n transfers workload to
OCR/MQ.chine Division, the "ollowing calculations have been considered
in this evaluation:
CIA I:'T.E 3 AL U3E ONLY
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I. In FY 1963, Machine Divisionprepared 13,000 cards--1 for
each subscription, which is the only practical way it can be done--
at a cost of 26 man hours- man hours per 1000 cards.) Cost of the
materials was nominal..
2. Acquisitions Brant. used 6000 of these cards--1 for each
title--and discarded the ba'.ance. i'yping time saved was approximately
32 man hours _,per 1000 card or 192 man hours. Materials saved were
6000 commercially preprinted. cards.
Net annual savi1a?? is therefore 166 man hours, or about 1
man month, and approximate:_-, :;;30.00 for 6000 cards.
C. Recommendation of Ei_ecutive Secretary
2. X30.00 card to b shared equally by the two sug;gesters
based on Tangible Savings of about $500.00. (SLIGHT/LIMITED)
D. Decision of Chairman
STATINTL
Chairma:/; Suggestion A?,aids Committee
Award
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,4 TT, /Vc, I
STATINTL
92
4300 001
I
193
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STATINTL
92
4300 001
I
I 93
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0
STATINTL
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25 I,ay 1064}
SUNTvIARY AND RECOi'i4EMATION FOR THE CHAIPJAM
SUGGESTION NO. 64-185: dated 23 Februa:^.y 1961+
STATINTL
Records Clerk, GS-4
Records Clerk, GS-1+
A. ;summary of Suggestion
These su ggesters proposed an acministrative aid for their files;
namely, a divider flag of a different color to be conspicuous when
copies of documents have been extracted temporarily for reproduction
bar the Copy-1+_Lo Section.
D. Summary of Evaluation
The suggesters pointed out that this simple aid would eliminate
many filing errors in the Didex Section.
SID adopted this idea because it contributed toward a more ac-
curate refi_l_ing of index card;3.
C. lecormnendation of Executive Secretary
I. Not in line-of-di ty.
2. ;20.00 Award to be divided between the two suggesters, based
on Intangible Rene,- i_ts (SLIGH'T',/LIMITED).
D. Decision of Chairman
STATINTL
Ch .- , ., gges ion A war . ,o.nm!.ttee Award
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Now
25 may 1964
25X1A
25X1A
SIJMMA.:TRY AND RECOMPZM7 DATION FOR THE CHAI iMAN
SUGGESTION NO. 64-139: dated -i_ .Februar 1964
Personnel Officer, GS-10
DDP
A. Summary of Suggestion
;_iugester proposes that a handbook be issued for the processing
of Contract Personnel by the Case Officers. The Guide that this per-
son compiled directs the user on a sequence of actions relative to
Personnel, Finance, Security, and Medical and Training requirements.
F. Summary of Evaluation
Chile it is recognized that the "Guide for Processing Contract
Personnel.." is a compilation of existing regulations and requirements,
it serves as a ready and useful working tool for persons who employ
individuals on contract.
ADVANTAGES: All existing instructional. material is under one
roof. Although this material is in uncondensed form, it is preceded
by a good functional table of contents.
. DISADVANTAGES: Its uoe is limited by the interest of the user
in keeping the book current.
The above evaluation :^eDresents the combined views of the Chief,
Contract Personnel Division and of the Chief, Clandestine Services
Personnel Division.
C. Recommendation of Executive Secretary
1. Not in line-of-dut'r.
2. $2 .00 Award based on Intarr.rible Benefits (SLIGHT/ LOCAL).
D. Decision of Chairman
Chairman, Suggestion Awards Committee
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w 7, 71 . " 7 , . . r
iwo
-,day i96la-
SLZIA(ARY AND RECD lL NATION FOR THE ClA.IR1~A.N
STATINTL
SUGGESTION NO. 64-201: dated March i;64
Intelligence Officer, GS-13
DDI/OC:C
A. Summary of Suggestion
3ug ester proposed tha, the illumination in the Headquarters
grounds be better controlled, and that the lights not be turned on
antil. they were needed. In other words, he proposed a savings in
electric light" bills.
STATINTL
Chairman, Su gestion wards o z ee Award
B. S>nmary of Evaluation
The lights were controlled automatically, but the PBS took steps,
as a result of this suggestion, to re-program the clocks so that the
lights would not go on until there is a need for them.
C. Recommendation of Executive Secreta:^'y
1. Not in line-of-duty.
2. Certificate of Arpreciatio:n.
D. Decision of Chairman
Approved For Release 2001/07/16": CIA-RDP80=00832 A000400010016-5
 Approved ForRelease 2001/07/16 : CI''A-RDP80-00832A000400010016-5
"Ui ;ABLY AND RECOILi RATION FOR THE CHAIRMAN
STATINTL
JGGESTION NO. 611.-221: dated ?_.? June 163
Clerk-Typist, GS-4
D7
DP/Ccsr:rt Action Staff
A. Stu=sr of Su estion
1o611-
Gu ;pester proposed a Sauy to demarcate the cable form so that the
typists could establish the pro-.Der al i gmnent and would kno-., precisely
11
there to start to type the _iuaes of the coordinating officers. This
.could save the time and tr. of _ble spent in turning the cable form W-1-
the way to the bottom, lin:1g it up, and then rolling it back to the
proper space.
B. $ ary of Evaluation
The suggester stated -;'-:at in mcst instances the typist starts
ul.l over again rather than. try to realign a form already in the type-
w:rciter.
.
This idea was adopted in the CS Information -Reports Form. The
Cable Secretariat sees thi,; idea as having merit, and will continue
to adopt it on future pre-p._-inted fcrms, wherever feasible.
STATINTL
C. Recommendation ofecutive Secretary
1. Not in line-of-dit.v.
2. 4l_5.00 A~yard bused on Intangible Benefits, (SLIGHT/ LEAITED) .
D. Decision of Chairman
Ch~ rrnar~, ug;ge sti on Award ,Committee
Date
Approved For Release 2001/07!: ~w CIA RbP80-00832A0J0400010016-5