SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN

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• Collection: General CIA Records
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STATINTL
SUGGESTION NO. 59-361: dated 6 March 195' 1 GS-11, Area Ops. Officer
FE,DD P
A. Summary of Suggestion
Suggester proposed that, filing and carding instructions for out-
going cables be marked on the cable by the originator when prepared
rather than at the time the confirmation copy and accompanying blue
copy are returned to the originator. The same block which now
appears only on the green or blue copy of a cable could be printed
on the cable form now in use.
B. Summary of Evaluation
On l- May 1959, the Deputy Cable Secretariat reported that the
suggestion was not recommended for adoption. EXING STAT
OF DISPATCHES BY ORIGINATORS excludes cables for the reason that
marking outgoing cables with. file numbers, 201 numbers, asterisks
or identifying data would not be acceptable for cables since it
would destroy the clarity of the text for transmission purposes.
Furthermore, they would oppose printing the suggested check box on
the cable form because it is not pertinent to all users and displaces
STATINTL the area on the form which is needed 'or addressing and dissemination.
Early in 1963, when s revised indexing instructions were
added to the cable form by DDP Systems Group at the suggestion of
RID/PPS. This suggestion, although not entirely adopted, caused RID
STATINTL to modify the cable form when 0 (27 March 1963) was
coordinated.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. Certificate of Appreciation.
D. Decision of Chairman
STAT
Date
Award
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
STATINTL
SUGGESTION NO. 62-115: dated 2 September 1961
ox Assembler, W-6 (GS-3 level)
OL, DD S
STATINTL A. summary of Suggestion
See attached report of action taken on this suggestion at
Major Awards Meeting 10 April 1962?
B. Results from Other Goverment encies
1. The following Agencies reported non-adoption:
a. Veterans Administration
b. Atomic Energy Connnission
C. Department of the Array
d. Health, Education and Welfare
e. Department of the Interior
f. Department of the Treasury
g. Department of Agriculture
h. Internal. Revenue
2. National Aeronautics and Space Administration adopted this
suggestion and recommended payment of $15.00 to the suggester.
C. Recommendation of Executive SecretiLry
1. Not in line-of-duty.
2. $15 Award based. on Tangible Savings of $200 per year,
to be paid out of CIA funds.
STATINTL
D. Decision of Chairman
Chairm , Suggestion Awards;'Commmittee Award
Date
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SUMMARY AND RECGtWATION FOR THE CHAIRMAN
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SUGGESTION NO. 62-149: dated 20 October 1961
Records Management Officer, GS-12
Wislune
Summary of-Suggestion
Suggester proposed that, where numerous packages must be
pouched, canvas mail bags be substituted for the two outer
wrappings. The b s could be sealed at the top using seals
already available
B. Summary of Evaluation
On 8 December 1961, Chief, RID reported that this sug-
gestion was impractical as it would make pouches heavier, be
too costly, and the security of Agency pouches would be jeop-
ardized.
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However, the suggester received approval on 30 October
1961 and placed his idea into operation at the
On 12 March 1963, Chief, WE/DDP reported that despite the rec-
ommendation against adoption,,the suggestion is in use at four
stations while at least two other stations have requested a
similar use of mail bags.
C. Recommendation of Executive Secrete
1. Not in line-of-duty but Tangential.
2. Certificate of Appreciation.
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D. Decision of Chairman
Chairman Suggestion Awards caffiittee
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
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SUGGESTION NO. 62-320: dated. 1 May 1962
Intelligence Officer, GS-13
OSI, D
A. Summary of Suggestion
Suggester stated that the procedure for control of Top Secret
materials calls for the use of green color Form 26 (control cover
sheet for Top Secret document). At the same time Form 964 (yellow
action sheet) is used to give detailed routing and action for the
attached document. He suggests that a notice be issued clearly
stating that Form 964 cannot be used as a topmost cover sheet on
Top Secret material; and. that when Form 964 is revised, that the
Top Secret preprint be eliminated.
Also, suggester proposed that a special Top Secret action
and routing form be issued fran the same green stock as Form 26.
B. Summary of Evaluation
On 13 May 1963, CIA. Top Secret Control Officer stated that
this suggestion triggered action. The originating office, OSI,
was contacted; and it was decided that when the next order of
Form 964 goes to press, it will be reduced on overall size by
one inch so that the green Top Secret cover sheet will be visi-
ble. The suggester's objective will thus be achieved.
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C. Recommendation of Executive Secret
1. Not in line-of-duty.
2. $25 Award based on Intangible Benefits (SLIGHT/LOCAL).
D. Decision of Chairman
A Ic
Chairman, Suggestion Awardsorrunittee Award
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SUMMARY AND RECOWENDATION FOR THE CHAIRMAN
STATINTL
STATINTL
SUGGESTION NO. 63-58: dated September 1962
Administrative Assistant, GS-6
OSI,DDI
A. Summary of Suggestion
Suggester proposed that an appropriate substance be inserted
into the 1/2 to 3/4 inch openings on the floors of headquarters
building. These openings create a hazard for ladies wearing
narrow heels. (The openings or "expansion joints" are installed
in the building to absorb the contraction and expansion caused
by changes of temperature).
B. Summary of Evaluation
On 3 October 1962, the CIA Safety Officer reported that this
was definitely a safety hazard and sent a memo to Office of
Logistics requesting action.
On 16 September 1963, OL reported that a rubber stripping
is now being utilized and a work order has been submitted to
GSA to have all expansion Joints in the Headquarters Building
filled. Work has been started.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $25 Award based on Intangible Benefits (SLIGHT/LOCAL)
D. Decision of Chairman
a ,
Date
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
STATINTL
SUGGESTION NO. 63-95: dated 1.5 November 1962
Exhibits Specialist, GS-11
SSA-DD/S
A. Summary of Suggestion
Suggester proposed widespread Agency use of a lubricant
and rust inhibitor known as CRC, Formula 5-56, produced by
the Corrosion Reaction Consultants.
B. Summary of Evaluations
On 4 January 1963, the Office of Logistics reported that
the Motor Pool had been advised to acquire and to try the
product for six months. In addition, OL recommended that the
suggestion be referred to Office of Communications and TSD for
consideration. After testing by the Highway Branch for six
months, OL reported that better results had been obtained from
a previously used product known as "Liquid Wrench."
TSD reported that CRC, Formula. 5-56 and related products
had been in use at their facilities to satisfaction.
On 20 June 1963, Office of Communications reported that
the product had been tested and found to be valuable in the
maintenance and servicing of electro-mechanical communications
equipment. OC stated that they planned to adopt this type of
lubricant and corrosion inhibitor as a standard material. They
classified the suggestion as SLIGHT-LOCAL. On. 16 September 1963,
OC reported that they have started to use the Demoisturant and
have asked that it be stocked in the Agency. They concur in
giving the suggester a minimum award.
STATINTL
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $25 Award based on Intangible Benefits (SLIGHT/LOCAL).
D. Decision of Chairman
Chairman Suggestion f e
Date
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
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SU3GESTION NO. 63-217: `~ =Q cl3
Chief, RID, GS-9
RID, DD /P
A. Summary of Suggestion
Suggester proposed that the exiaoting courier systems be streamlined
and consolidated as follows to give more efficient service: Establish a
Mail Services Branch to handle all SECRET and below in the Agency; this
Mail Services Branch to consist of two sections: (1) Internal Mail Ser-
vices Section (pick up and deliver all mail within the buildings), and
(2) External Mail Services Section (;deliver mail between buildings and
to other Government agencies.)
B. Summary of Evaluation
on 6 June 1963, Office of the Deputy Director (Sup-
port), stated that an Agency Mail and Courier Task Force was established
with the basic mission of providing affective and efficient mail and
courier service with minimum essential controls. He said that several
similar and related suggestions were submitted to the Task Force which
were carefully analyzed and evaluated. talked to the sugges-
ter and explained that his suggestion was an impractical solution to a
very complex and unusual problem. However, did help by con-
tributing advice on surveys that were, underway during he first half of
calendar year 1962. This undoubtedly made the work of the Task Force in
late 1962 and early 1963 somewhat easier.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. Certificate of Appreciation.
D. Decision of Chairman
Chairman,/ Suggestion Awaras uommi-Gtiee
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5 flv lARY AND RECO111ET'DATION FOR THE CHAIRMAN
SUGGESTION NO. 63-264: dated 3 May 1963
ourier, GS-3
RID, DD P
A. Summary of Suggestion
Suggester developed a form to eliminate the excess handling
of bulky attachments to incoming field dispatches.
B. Summary of Evaluation
Upon investigation, RID found that field personnel had not
been identifying pouched. corre-s7nondence and- attachments w
25X1 A approved special indicators
These indicators insure direct delivery to the proper office.
RID will monitor incoming material for a trial period and will
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tell area divisions which of their respective field stations
Whi:Le the suggestion as presented was not adopted it did
oint out the need for action by RID
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. Certificate of Appreciation.
D. Decision of Chairman
4 6
Ch
airman gges ion wara.s m i ee
/tY eZ ~ _3
Date
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
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SUGGESTION No. 63-269: dated 5 September 1962
Supply Assistant, GS-7
A. Summiary of Suggestion
Former Method
25X1A I ordered expendable supplies,
such as lumber, nails., cement, etc., on a piecemeal basis.
This created extra paper work which had to be processed
through stock records and financial records; it also
necessitated duplicate storage spaces. Most supplies are
procured locally and can be delivered within eight working
hours after request and 'within two hours in case of emer-
gency.
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Adopted Procedure
arehouse will no longer stock maintenance supplies
procure from local vendors. In :Lieu thereof Supply
will:
a. Prepare a list of all such items with stock level
based on issue experience for approval
b. Issue all approved items to Maintenance Shop,
0
c. After consolidation of supplies, tag the allocated
storage space for each item with the following:
Stock number, nomenclature, price, maximum level,
minimum level.
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d. After issue, release the lumber storage shed and racks
to
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e. Make periodic checks and prepare requisitions to main-
tain working stock up to maximum level, procure material
from ven or and - loading into storage space
assigned (The receiving document on
such mat used as the issue document
and will be processed through stock records and finan-
cial records as a single "wash" transaction.)
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B. Summary of Evaluation
Supply Officer reported that the suggestion had been
adop 6 October 1962 with savings as follows:
a. 150 stock item:; have been depleted and are no longer
stocked in Warehouse.
b. 150 stock records have been eliminated.
C. The number of documents typed and processed through
accountable and finance records has been reduced by
35 documents.
d. 500 cubic feet of storage space has been released and
is now being used for more critical items.
e. An estimated 8 man hours per month is being saved.
C. Recommendation of Executive Secret
1. Not in line-of-duty.
2. Certificate of Appreciation - This idea as it related to
automotive parts exclusively had been submitted 3 weeks
before and had earned $50.00
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Chairidan, Suggestion Awards Committee Award
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SUMMARY AND RECON} NDATION FOR THE CHAIRMAN
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SUGGESTION NO. 63-282: dated 29 May 1.963
Ops. Officer, GS-14
A. Summary of Suggestion
Suggester proposed that unclassified materials for loan
from the CIA Library bear an anonymous designation (such as
Main Library or Central Library) and some address other than
CIA Library.
B. Summary of Evaluation
This suggestion brought the oversight to the attention
of the CIA Librarian. It is now corrected. Our Security
has been improved.
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C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $25.00 Award based on Intangible Benefits (SLIGHT/LOCAL).
D. Decision of Chairman
Chaff an, Suggestion Awar s Committee
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SUMMARY AND RECQMKKMTION FOR THE CHAIRMAN
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SUGGESTION NO. 64-13: dated '7 March 1963
Store Keeper, GS-5
A. Summary of Suggestion
Suggester proposed that an area be set aside or
the return of expendable office furnishings and that this
material be accepted and reissued without documentation.
B. Summary of Evaluation
On 9 July 1963, the= uggestion Awards Committee
voted to adopt this proposal and rated the contribution
Slight/Limited.
On 2 August 1963, the Office of Logistics reported
that the suggested program has been in effect at the Head-
quarters Building for several years.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $20 Award based on Intangible Benefits (SLIGHT/LIMITED),
25X1 A for adoption
D. Decision of Chairman
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0
airm , Suggestion Awap~i Committee Award
/w/c2aC3
Date
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SUrMMARY AND RECC ENDATION FOR THE CHAIRMAN
STATINTL
SUGGESTION NO. 61f-18, dated 1.2 July 1963
Intelligence Officers, GS-7
A. Summary of Suggestion
Suggester proposed that all information on Form 122 (Request
for Information from Foreign Documents) be handled on one side of
the sheet. This information is provided by the requester and the
FDD translator.
The second side of the form is to be used exclusively by the
Control Division.
STATINTL
B. Summary of Evaluation
On 26 July 1963, Chief, Support Branch reported that FDD will
initiate the new form with the next printing, providing Forms Con-
trol Staff approves. On 6 September 1963, Chief, Records Adminis-
tration Staff approved.
C. Recommendation of Executive Secret
1. Not in line-of-duty.
2. Certificate of Appreciation.
D. Decision of Chairman
Chairm , Suggestion Awards,' Committee Award
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SU[ HARY AND RECOMMEMTION FOR THE CHAIRMAN
SUGGESTION NO. 6l+-26: dated 22 J r 196
STATINTL Assistant General Counsel, GS-15
A. Summary of Suggestion
Suggester proposed that the clearance height of all
Agency trucks and other vehicles above normal height be
posted on the dashboard or other places clearly visible
to the driver.
B. Summary of Evaluation
On 19 August 1963, the Office of Logistics reported
that vehicle clearance can only be posted on those vehicles
with a fixed size. However, as a result of this suggestion,
OL will post a sign on the truck-tractors reading "CAUTION -
KNOW YOUR CLEARANCE HEIGHT."
C. Recommendation of Executive Secrelutry
1. Not in line-of-duty.
2. Certificate of Appreciation.
D. Decision of Chairman
STATINTL
Chairm , Suggestion Awards Committee
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
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SUGGESTION NO. 64-34: dated 7 August :=963
Analyst, GS-7
RID, DD/P
A. Summary of Suggestion
1. Proposal: That RID Security Officer, when deciding that a
security violation exists, will stamp the document "SECURITY
VI01ATION, NO FIELD DISTRIBUTION."
2. Advantages: Will prevent pouching aperature cards having
security violations; will automatically alert RID/PS to such
documents; will eliminate the chance of "security violation"
documents being microfilmed at a :Later date; and will alert
desk personnel as to the status of such documents in case of
trace replies and field requests.
B. Summary of Evaluation
On 21 August 1963, Chief, RID reported that they will adopt
the suggestion, with a slight change in the wording. The stamp
will read "POUCH SECURITY VIOLATION - NO FIELD DISTRIBUTION."
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ar~r
C. Recommendation of Executive Secret
1. Not in line-of-duty.
2. $40 Award based on Intangible Benefits (SLIGHT/LO
D. Decision of Chairman
Chairm7, Suggestion Awatfs Committee
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SUMMARY AND RECCll4ENAATION FOR THE CHAIRMAN
SUGGESTIONS FOR D(PROVED IDENTIFICATION OF PARKING LANES AT LANGLEY
STATINTL
Number Date
64-48 29 March 1963
64-49 3 May 1963
64-50 4 April 1963
64-51 19 July 1962
STATINTL
Title Grade Office
Admin. Assistant GS-7 DDS/OC
Clerk GS-5 DDP/SR
Intel. Analyst GS-13 DDI/OSI
Analyst GS-9 DDP/CA
A. Summary of Suggestions
Suggesters proposed various improvements in the identifi-
cation of parking lanes at Langley to facilitate the smoother
flow of traffic and to insure more accurate parking.
B. Summary of Evaluation
On 21 August 1963, the Office of Logistics reported that
numbers have been printed on the poles along the lanes in the
North and South Parking Lots. Sign posts indicating lane num-
bers have been installed in the West Parking Lot.
C. Recommendation of Executive Secret
1. Not in line-of-duty.
2. Certificate of Appreciation, for each person.
D. Decision of Chairman
Chairndn
, Suggestion Awards Coaunittee
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SIM4A.HY AM RECC ATION FOR THE CH .I1 iN
SUGGESTION FOR BENCHE3 OUTSIDE HFADQUARTE1 BUILDING
STATINTL
Number
64-52
64-53
64-54
64-55
STATINTL
Date Name: Title
9 MAY 1963
4 April 1963
24 April 1962
9 April 1963
Grade Office
Typist G6-5 DDI/OCI
Clerk-Typist GS-5 DDP/SR
Reports Officer GS-8 DDP/WE
Illustrator GS-10 DDI/OCI
A. Summary of Suggestions
Suggesters proposed that benches be installed outside the
Headquarters Building to enable euployees to sit outside during
lunch periods or while waiting for a bus.
B. Summary of Evaluation
On 21 August 1963, the Office. of Logistics reported that
benches have been installed at the bus stops. Twenty-five (25)
more benches have been ordered; several have been placed just
off the walkways outside the cafeterias and more benches will
be located around outside areas as completed.
C. Recommendation of Executive Secretary
1. Not in line-of--duty.
2. Certificate of Appreciation.,, for each person.
D. Decision of Chairman
ainant Suggestion Awards Committee
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
SUGGESTION NO. 64-61: dated ,'6 August 1 63
STATINTL Administrative Assistant, GS-9
A. Summary of Suggestion
Suggester proposed that when the new National Intelligence
Estimates Index is published that 'Fop Secret Documents be indi-
cated as such, in order that they may be ordered through the
Top Secret Control and not the Library.
B. Summary of Evaluation
On 31 August 1963, ONE reported that they will incorporate
this proposal in their next index.
C. Reccanmendation of Executive Secret
1. Not in line-of-duty.
2. $25 Award based. on Intangible Benefits (SLIGHT/LOCAL).
STATINTL
D. Decision of Chairman
LC.ai n, Suggestion
aa~ 61,0
Award
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