MEMO FOR: THE RECORD

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000400010023-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 23
• Document Creation Date: December 9, 2016
• Document Release Date: April 10, 2001
• Sequence Number: 23
• Publication Date: February 15, 1963
• Content Type: MFR

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15 February 1963
MEMO FOR: The Record
Minimal Awards Meeting held in Office
on 15 February 1963 at noon. The meeting was chaired by
A total of 15 case's considered.
Approved 10 Cases for a total of $290.00 Cash
5 Certificates of Appreciation
3 Letters of Appreciation
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
SUGGESTION NO. 62-250: dated 11 January 1962
25X1 A Electrical Engineer, GS-13
OC, DD S
25X1A NOTE: The record indicates that had the original idea for
this invention in September an constructed the equipment
9 April 1956.
A. Summary of Suggestion
Suggester invented an electro-mechanical method for placing real-time
on magnetic tape like a human being registers time - by scanning the face
of the clock and showing the relative :position of the hands with reference
to the face of the clock.
The method employs a scanning technique requiring movement of the
sensors across the time-denoting elements (hands) of the clock, or move-
ment of the clock under the sensors. The latter approach was chosen and
the sensors made stationary. The resultant pulse chain is' a linear pres-
entation of the periphery of a clock face, including the hands (pulses),
with terminal points at 1200 or 2400. A series of pulse chains provides,
on a second-by-second basis, the actual time an. event takes place and the
elapsed time between events.
B. Summary of Evaluation
25X1A
Chairman, OC Suggestion Awards Panel, reported on 16 November 1962
that the case has been controversial; some thought the proposal progres-
sive, others that its application was unnecessary or valueless. He noted
that we are dealing with a fluid field because ideas are often adopted and
discarded rapidly as the state of the art advances and at times it is im-
possible to clearly demonstrate the value of these ideas or techniques.
An evaluation dated 14 November 1962 from OSA/DDR reported:
"A. Real time recording is presently a definite require-
ment. basic philosophy was sound, and
at the time of submission of his suggestion, was
ahead of the thinking of the majority of personnel
in this field.
"B. Real time recording is being done in a similar man-
ner to that suggested. With breakthroughs in the
field of digital generators, however, the state of
the art has now progressed beyond that in the sug-
gestion.
25X1A "Considering the date of submission, should
be commended for thinking ahead, to say a east."
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25X1A
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. Certificate of Appreciation.
D. Decision of Chairman
Chairman, Suggestion Aw%[r& Committee
l 6j, 4~ 3
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SUGGESTION NO. 62-346: dated 4 June 1962
25X1A , Electronics Specialist, GS-11
OC2 DD S
A. Summary of Suggestion
Suggester was responsible for some handmade styli used in a Gestefax
machine at a FE field station.
NOTE: Recently the FE Station's stock of styli was completely
depleted as was Gestetner, Incorporated, and production was at
a complete halt with little hope for.immediate replacement since
Gestetner must order these styli from England.
Suggester having found the same type of wire used in the
styli and using the old styli holders, made new, usable styli.
The reproduction unit went back to press with the handmade
styli, which have turned out to be better and longer lasting
than the English-made Gestetner styli.
25X1A
B. Summary of Evaluation
25 April 1962 the Acting Chief of Station reported that the
suggester through his ingenuity and resourcefulness in devising a method
for making the styli not only helped fulfill the reproduction unit's im-
mediate requirements but also helped to reduce the Station's reproduction
costs.
23 July 1962, OL noted tzat the suggestion does seem to have merit
and asked that the cognizant area desk review the suggestion and that if
consumption figures were correct, an award be made.
25X1A 30 July 1962 Station was requested to tell us how many stencils
were produced a week and to investigate the Gestetner machine.
25X1A 13 September 1962 reply noted that the machine has given
little or no trouble and reported using 5 styli per week or approximately
260 styli per year.
This last reply indicated that the savings of the styli were nominal
and did not total $50.00 in a year.
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D. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $25 Award based on Intangible Benefits (SLIGHT/LIMITED).
D. Decision of Chairman
25X1A
Chaifnan., Suggestioniward.s Committee Award
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SUMMARY AND RECOMMDATION FOR THE CHAIRMAN
STATINTL
STATINTL
SUGGESTION NO. 62-372: dated 13 June 1962
Librarian, GS-11
OCR, DD I
A. Summary of Suggestion
Suggester proposed the use of error cards in the CIA Li-
brary catalog. These cards notify the professional cataloguer
of the errors noted by readers and make future corrections pos-
sible.
B. Summary of Evaluation
Assistant Director, OCR, noted that the suggestion, al-
though not new in itself, does establish an effective communi-
cations link between the Library and its customers.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. Certificate of Appreciation.
D. Decision of Chairman
a an, E3uggest wars Committee
n
'`/
C e-/
Award
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
STATINTL
SUGGESTION NO. 63-5: dated 2 ul
OSI, DD/I
A. Summary of Suggestion
Suggester proposed the use of a standard size baked enamel
paint angle clip to be used in hanging maps and pictures on the
interior partitions of offices in Headquarters. Suggested clips
will not scratch paint, or rust. They are neater than the crude
tin clips presently used.
B. Summary of Evaluation
OL reported that the General Services Administration has
the responsibility for the mounting of pictures, charts, maps,
etc., in the Headquarters Building and the Public Building Ser-
vices has every size angle metal clip imaginable; the only con-
tribution made by the suggester was the painting of these clips.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $15 Advisory Award based on Intangible Benefits (SLIGHT/
LOCAL).
Decision of Chairman
STATINTL
a an., ugges ors _ war Committee and
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SUMMARY AND RECO ENDATION FOR THE CHAIRMAN
SUGGESTION NO. 63-50: dated 11 September 1962
STATINTL SR Operations Officer, GS-7
, DD P
A. Summary of Suggestion
STATINTL
Suggester proposed that a regulation similar to - "Employee
Conduct" be designed and prepared for contract employees to read at least
twice each year as a reminder of their responsibilities and obligations
while under contract to this Agency.
B. Summary of Evaluation
STATINTL 7 November 1962 OP reported that- "Employee Conduct" is in-
tended to apply to all employees of the Agency, including contract em-
ployees. A regulation or handbook on employee conduct expressly for con-
tract employee is, therefore, not required.
Since it is possible that the above has not been clearly understood,
Agency procedures for assuring that contract employees read the Handbook
have not been systematically established. It has now been agreed to es-
tablish such procedures, particularly for individuals holding Type "A"
contracts and dependents working as contract employees at overseas stations
and bases.
The suggestion has served a usefu:L purpose in that it has focussed
attention on certain procedural gaps which will be corrected.
STATINTL
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $20 Award based on Intangible Benefits (SLIGHT/LIMITED).
D. Decision of Chairman
Chaim n, Suggestion Awards Committee
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
25X1 A SUGGESTION NO. 63-66: dated 1 e
25X1A Publications Officer, GS-l~+
Illustrator, GS-12
NP IC, DD I
A. Summary of Suggestion
1. Suggesters proposed that the Varityper equipped with the
new #1900 ribbon be used to type on matte acetate film, the com-
mon medium for carrying stick-up-type'. Since the Varityper is
frequently available within areas doing cartographic and illustra-
tive work it would be a simple matter to have available fonts for
the commonly used styles and sizes of type. When a word or group
of words is needed to match a given style of type, these words
could be immediately typed on the matte acetate film which would
then be coated with adhesive wax on the back, using at the minimum
a hand waxing device. The words or phrases are then cut out, placed
exactly where needed on the art work, and burnished down. They
may be easily removed if necessary without damage to the original
art work, and corrections are consequently easily accomplished.
2. There has always been a problem in obtaining "stick-up-
type" on short notice. Presently, shops engaged in cartographic
and other illustrative type work keep stocks of odds and ends of
words and letters in their commonly used type-styles in order that
they may make up new words as the occasion demands. This is done
by actually piecing together letters or groups of letters to form
the new word or phrase. This is osviously a slow and time-consum-
ing process.
There are numerous ether graphic shops that use little or no
stick-up-type because there is no available source,?due to the se-
curity implications attached to ce:'tain place names, words, and
phrases; because the shops operate on. short deadlines and their
produces are so diverse that it is impossible to keep an inventory
of type; or because there is a geographic separation from a print-
ing facility.
B. Summary of Evaluations
17 October 1962, Chief, Publications Division, NPIC, reported
that the system outlined In this suggestion has been in force in
this Division for several weeks.
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B. Summary of Evaluations (Cont'd)
24 October 1962, Chief Visual Aids Section, OTR noted that the
Varityper Corporation has come out with a new ultra black ribbon to
be used on their machine which will type on several materials includ-
ing acetate. Further that a demonstration of the new ribbon (1900)
was given at Cameron Station and successful in terms of producing Vu-
graph slides using the ribbon to type on acetate. This proposal re-
presents an application of a manufacturers item. It demonstrates
initiative and constructive thinking on the part of the suggester and
is certainly worthy of merit.
2 November 1962, Chief, Visual. Aids Unit of SSA/`DDS, reported
that the method suggested, has been in use in this art shop for many
years. The notification (prior to publication in trade magazines) of
a new or better quality ribbon is of value to the graphic arts. The
suggesters recommendation as to the application of a new manufacturer's
item and his awareness of a better product is worthy of merit.
19 November 1962 OL reported the suggester deserves a commendation
for knowing about the new #1900 ribbon since it has been on the market
only 12 weeks.
21 December 1962, Chief, Cartography Division, ORR reported that
since the availability of the #1900 Varityper ribbon, D/GC has found
it quite effective and approximately 50% of the type requirements of
GC/X are currently met by the Varityper with the #1900 ribbon. Know-
ledge that the new ribbon was commercially available deserved being
brought to the attention of units in CIA that have limited type re-
quirements.
C. Recommendation of Executive Secrete
1. Considered to be line-of-duty in immediate office; however,
bringing this item to the attention of other offices is not
part of the duties of the two men.
2. $40 Award based on Intangible Benefits (SLIGHT/LIMITED) for
advantages accrueing to offices outside of NPIC.
D. Decision of
STATINTL
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
SUGGESTION NO. 63-67: 1962
STATINTL A Payroll Supervisor, GS-6
Compt., 0 DCI
A. Summary of Suggestion
Suggester proposed and designed a check cancellation form. The form
is efficient - it expedites accounting; it is a control mechanism; it
eliminates clerical duplication of efforts and is specially valuable when
the payclerk who originated the action is absent.
B. Summary of Evaluation
28 December 1962 Comptroller's Office reported they have adopted this
suggestion. The volume of paychecks (about 50) which must be held each bi-
weekly period pending some action or for cancellation fully justifies the
preparation of a special form. The form will provide a fast and accurate
means for setting aside paychecks which cannot be released and will indi-
cate the reasons for not releasing the checks and will enable the check-
distribution clerk to respond promptly to inquiries concerning the indi-
vidual's paycheck. Sufficient information will be provided on the form
for any payclerk to prepare the schedule of cancelled checks, when such
action is required. The advantages of the use of a form are especially
apparent when the payclerk who initially authorized the hold or cancel-
lation action is absent and questions must be answered or final action
taken with respect to such paycheck.
The suggested form cannot be used in the confidential funds payroll
operation because this office already has a form for this purpose and be-
cause of its different method of operat:Lon.
NOTE: Upon inquiry of Comptroller''s Office on 18 January 1963, a
test form is presently in use to determine whether any addi-
tional changes are necessary.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $50 Award based on Intangible Benefits (SLIGHT/LIMITED).
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STATINTL
D. Decision of Chairman
M
Chaff n,, Suggestion Awards MCommittee Award
Date
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
SUGGESTION NO. 63-76: dated 18 October 1962
STATINTL as-15
Oa C, DD /I
A. Summary of Suggestion
Suggester proposed that classified documents be carried in a plas-
tic type executive portfolio suitably altered to use a railroad car seal
for sealing purposes, and to carry the return instruction message.
The method suggested has the following advantages:
1. Low cost in small quantities,
2. Weatherproof,
3. Resists rough handling or accident damage,
4. Documents cannot be removed from portfolio without knowledge,
5. Portfolio is sealed and message attached in one operation,
6. Controlled seal numbers indicate owner of lost portfolio and
make undesired duplication more difficult,
7. Portfolio expands to handle bulky documents,
8. Notes and documents can be carried in same portfolio,
9. Same portfolio can be used for normal use or by more than one
facility requiring different return instructions,
10. Seals are easily cut with scissors, and additional seals can
be easily carried,
11. Psychological effect upon person carrying classified documents
and upon person finding a lost portfolio.
B. Summary of Evaluation
Executive Officer, CD/00, noted on 25 October 1962 that 00 intends
to use this in all field offices. Further, it seems this method of
carrying; classified documents might have applied to other elements of
CIA including OS and to other agencies in the government having similar
problems.
Chief, Liaison Officer, OCR reported 1 November 1962 that the con-
sensus of the Liaison Officers is that the sealed briefcase system would
be of less than no value to their type of liaison operations. Because
of the number of calls usually made in a given agency on one day, it
would be extremely awkward to open and reseal the briefcase on each call.
Chief, Physical Security Division;, OS on 9 January 1963 disapproved
for adoption. However, they recognized some merit and said it could be
STATINTL adopted in special situations such as limited use in - field ac-
tivities.
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STATINTL
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. Certificate of Merit.
D. Decision of Chairman
Award
Chairthan., Suggestio l Award.s Committee
Date
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
STATINTL SUGGESTION NO. 63-83; dated 19 October 1962
RB/OSA, DD/R
Info. Control Asst., GS-7
A.- Summary of Suggestion
Suggester proposed that: (1) The fire cabinets in the Head-
quarters Building be painted red and the door be identified as
"Fire Equipment" to help distinguish them from the grey painted
walls and telephone junction boxes, and (2) Instructions be posted
over each fire alarm box. (Presently there are no instructions or
identifying marks above the fire cabinets to assist in the location
of this equipment.)
B. Summary of Evaluation
The CIA Safety Officer reported that the first part of this
suggestion is meaningful; the hose cabinets are not readily dis-
tinguishable. He recommended that signs be used instead of
painting the cabinets.
In lieu of posting the printed instructions as suggested, the
Safety Staff has instructed the Ward.en Organization regarding the
use of the fire alarm boxes and directed these individuals to brief
appropriate personnel in their respective areas. .
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $20 Award based on Intangible Benefits (SLIGHT/LIMITED).
D. Decision of Chairman
STATINTL
Chairman, Suggestion 44rds Committee
" ~I(3
Date
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
STATINTL
SUGGESTION NO. 63-92: dated 1 October 1 62
Foreign Documents Officer, GS-9
A. Summary of Suggestion
Suggester proposed that adhesive be applied to the bottom
surfaces of the rear floor mats of the station wagons to prevent
possible tripping of passengers.
STATINTL
B. Summary of Evaluation
OL reported 28 December 1962 that action prompted by this
suggestion has been taken: by placing a metal strip over the
seams of the floor mats. This will eliminate hazards to pas-
sengers while getting into or out of the vehicles.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $20 Award based on Intangible Benefits (SLIGHT/LIMITED).
D. Decision of Chairman
0
Award
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25X1A
25X1A
25X1A
25X1A
25X1A
SUMMARY AND RECOMM NDATION FOR THE CHAIRMAN
SUGGESTION NO. 63-97: 640" 2
Carpenter W-B
A. Summary of Suggestion
Suggester proposed that all glass surfaces in the 25X1C
for kitchen and serving equipment, when broken, be replaced with
Tempered Safety Glass such as the :Pittsburgh Plate Glass Company
product called Herculite.
This glass is designed for rough surfaces, and has the fol-
lowing extra features:
(1)
It will support four timers as much as ordinary
glass of the same size.
(2) It will bend four times as far without breaking.
(3)
It resists temperatures varying as much as 5000
between two sides.
(4) It does not shatter into sharp fragments, but
disintegrates into small blunt edged pieces upon
terrific impact.
(5) It resists impact forces up to eight times as
high as ordinary glass.
B. Summary of Evaluation
Chairman, Suggestion Committee, reported on 30 October
1962 that this suggestion had been adopted and the Committee was in
full agreement on the merits of this suggestion.
has been using safety glass in the 25X1 C
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $25 Award based cn Intangible Benefits (SLIGHT/LIMITED).
D. Decision of Chairman
Chairman, Suggestion
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
25X1A
25X1A
25X1A
25X1A
SUGGESTION NO. 63-98: dated
DD/S
A. Summary of Suggestion
Suggester concocted a formula for textured paint to cover
extremely rough or uneven surfaces because the commercial pro-
ducts are not always readily available to him. The formula
uses standard stock items from shop supplies, can be mixed
easily, and produces a harder surface than commercial items. It
can be readily tinted to color desired and since it is a water
mixed base, it can be reused or retinted.
This paint saves time, material, money, and simplifies work.
B. Summary of Evaluation
Chairman - Suggestion Committee reported on 30 October
1962 that the suggestion has been adopted to a limited degree. Al-
though this suggestion concerned a product which is available com-
mercially, the use of his formula represented ingenious thought and
conscientious effort on the part of the suggester. It has produced
good results, particularly in the repainting of older quarters
where it effectively covers uneven or rough surfaces, hides cracks,
etc.
Suggestion is not of value to other installations such asm
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
.
2. $20 Award based on Intangible Benefits (SLIGHT/LIMITED).
D. Decision of Chairman
25X1A
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SUMARY AND RECOMMENDATION FOR THE CHAIRMAN
STATINTL
STATINTL
SUGGESTION NO. 63-108: 60/0s, August 162
Storekeeper, GS-7
A. Surmnary of Suggestion
Suggester proposed the following procedural changes for ob-
taining minor automotive maintenance parts at m STATINTL
(1) The Procurement Officer will order parts "AS REQUIRED"
by telephone upon request from the Truck Master.
STATINTL (2) The= Warehouse will no longer stock minor automotive
maintenance items. Only a small stock of such items
will be maintained in the Motor Pool within the monthly
allowance authorized for automotive maintenance.
(3) The Procuremen-: Officer will provide a single monthly
Procurement Order Number for each vendor and forward the
monthly billing and consolidated receiving document to
the Finance Officer for payment.
STATINTL
B. Summary of Evaluations
- reports the suggestion was adopted and placed into effect
on 4 September 1962 with the following savings:
a. Storage Space - approximately 100 cubic feet.
b. Man hours - about 135 annually.
c. Elimination of the processing of at least 100 documents
annually.
STATINTL
- Suggestion Awards Committee reports approximate tangible
savings of $350 per year but states there are many intangible bene-
fits and rates the contribution as MODERATE/LIMITED.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $50 Award based on both Tangible and Intangible Benefits
(MODERATE
~LIMI`L'7D}
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D. Decision of Chairman
STATINTL
-mo=d
Chai n, Suggestio -Awards Committee Award
Xf,-
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SUMMARY AND RECOM,MEI DATION FO:R THE CHAIRMAN
25X1A
25X1A
25X1A
25X1A
25X1A
SUGGESTION 110. 63-130: dated 16 January 1963 M^
A. Summary of Suggestion
Suggester proposed the installs.tion of an alternator on the
electrician's truck to sup;?ly current for a 110 volt outlet and
sealed beam light for night repairs on high lines and for use
during other emergencies.
B. Summary of Evaluation
Chairman, . Suggestion Awards Committee, reported on 30
November 1962 that this suggestion has been adopted and the alter-
nator has been installed at a cost of $200. This suggestion con-
tributes to the safety of the personnel.
CIA Safety officer on. 21 January 1963 concurred with the
evaluation.
C. Recommendation by the Executive Secretary
1. Not in line-of-duty.
2. $25 Award based on the Intangible Benefits (SLIGHT/LIMITED).
D. Decision of the Chairman.
Chairman, Suggestion wards Committee Award
Date
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SUMMARY AND RECOMMENDATION FOR THE CHAIRMAN
SUGGESTION NO. 63-137: dated 3 January 1963
25X1A Research Officer, GS-13
OS, D7 S
A. Summary of Suggestion
Suggester proposed that an additional category be added to
the "Office of Security Interrogation Research Division Informa-
tion Flag Sheet" identifying the person or persons who referred
or recommended the applicant to the Agency for employment.
B. Summary of Evaluation
Chief, Interrogation Research Division, noted that the ad-
ditional category will be incorporated into the current form and
that the value of the suggestion is "slight".
Chief, Personnel Security Division, reported that the sug-
gestion is not actually one of revising a form; rather it is one
of revising a procedure reported in a form.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $25 Award based on Intangible Benefits (SLIGHT/LOCAL).
D. Decision of Chairman
25X1A 1W
JChali an, Suggestion Awards Committee Ax/aid
Date
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