DEAR SIR:

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP80-01240A000100140054-8
Release Decision: 
RIPPUB
Original Classification: 
C
Document Page Count: 
4
Document Creation Date: 
December 9, 2016
Document Release Date: 
July 10, 1998
Sequence Number: 
54
Case Number: 
Publication Date: 
August 15, 1946
Content Type: 
LETTER
File: 
AttachmentSize
PDF icon CIA-RDP80-01240A000100140054-8.pdf308.75 KB
Body: 
Approved For Release 2001/09/04 : CIA-RDP80-01240A0001 ' ittLest i946 ti Intel on 2 AI din- he the confident to illgsnao to los approved rt of a reocenended bv Ni authorised oegtify Pub le 416 - 7ftn Congress - tar sub- DiibUrAing Otttor Trekeurr aspastment, ia official to slake mments to vendors and other the payee aad ohs net amount to to paid will MOM information refloeted an thito sohnduls in *Moor's voucher amber, cheab;aoabors, sod mature. The Voucher and Sob,oduls of Pgrments schedule of perassits and tho or4ginal vouoherl /- o dot& aoroally trensmittod thrOugh channels ting (Moe tor pootp.endit will pbpsioally be tisl rues of the Central lateXligeoee Group. the Low or tat* suawstfd roil. it is ciasirett to use a ? ehilik will *auto= BONITla14 with thaw silt forth under 6, of 4saera1 Regulations i02-41ovieod. It is asoosearp t *option he Rads with respect T4o this aegulo- tion to the extant that the pAy roll cootie slip, and ow ether similar details be rotaimed in tut IV kall Joot$An tat 110 so that sit. audit VW be subsoquently made. This will algooesate the uso of atandard Form 1126 and an attaahod list in each neon showing as at omplopoe, net amount paid, end sigaature or Amok =coheir. The ?oat/Rued use of Form 301-63 in lieu of taro 11271-Rovisel (pay card) would facilitate the operotion o: this procedure, and is only details JUST ta) ? V: 111-1 P.1.93ted, ...ozRelease 2001409 044 CIA-RD Approved For Release 2001/09/04 : CIA-RDP80-01240A000 Lindsay C. War which will flow through normal channels Ili I be these ,w pertain to tax, retirement, and other similar deductions or adjustments which will be reflected am standard forma a?proved by the General A000unting Office and auceptable to the brassury Department. Staadard Fora 1064 would be used to schedule 1l paymonts. Mader the site audit procedure outlined abo,, it would be preferable to have special auditors designated by the fleuerel Amounting Office and approved Sy cl4 fres a security viewpoint to make periodic audits of the original .ad basis 40401444k4 located physically in the CIG files. It is resommended that these audits be mode at the and of eat* quarter sins. ourrent audits will not only alleviate aertain administrative difficulties but will enable us to immediately recognize security problems which nay develop. CIG will provide space and safes for the original vouchers and acoompanying basic documents for the use of the general Accounting (Moe auditors and examiners. If this proposal is aomptable, it would be necessary for several individuals or teem to be provided by the General imeount- Jag Office, namely; one individual am a contract examieer, possibly two sash for the audit of ommersial voucher and civilian travel and an additional tem for thu purpose af muditiag pray rolls. It in antiaipated that after audit and approval or settle- aunt by representatives of the General Amounting aerie, the original vouchers and basis pay roll data will be retalaed in th9 confidential files of the GIG for a period of not to mooed five years. The length of the retention period would depend man the relative need for secrecy' in safeguarding the National interest. lowever, the files mould be available to properly designated ?Metals of the General Aocounting ?Moe in the event questions arose after the basic audats had been performed. Alt has to representutives of your office, it is necessary to proceed with this natter as expoditinusly as possible and it will, therefore, be appreciated if your office will informally contact the pertinent officials of GIG for any additional related information oonoorainii the procedures and/Or tht security problems involved in order taut your fumel reply my be received within the next few days. 402 25X1 A9a FOR SA D AACTOR: sOutive for c'ersonnel and Administration Approved For Release 2001/09/04 : CIA-RDP80-012 25X1A9a , XG Forth No. I Approved For Release 2001/09/04 Form Approved by Suer Comptroller General, U.S. VOUCHER AND S August 28, 1946 CIA-RDP80-01240A000100140054-8 Nosio. 0. Vou. No. CHEDUTP, OF PAYMENTS Bur. Sch. No. Department orEstablishment: Appropriation Summary PAID BY Bureau Vou. No. Payee Amount Disb. Officerfs Check Number Total of Payments Authorized The foregoing accounts and/or claims have received administrative examination and pursuant to authority vested in me as an Authorized Certifying officer, I certify that they are correct and proper for payment in the amounts stated and from the appropriation or fund indicated. The original documents supporting this Voucher and Schedule of Payments have been retained in the confidential files of this agency and are available for audit by properly designated officials. Approved For Release 2001/09/04: CIA-RDP80-01240A000100140054-8 (Date) (Authorized Certifying Officer) XG Foorm NO. Approved For Release 2001/09/04: CIA-RDP80-01240A000100140054-8 Form Approved by D. 0. Vou. No. Comptroller General, U.S. VOUCHER AND SCHEDULE OF PAYMENTS August 28, 1946 Bur. Sch. No. Department or Establishment: Appropriation Summary Bureau Vou, No. Payee PAID BY Amount Disb. Officer's Check Number Total of Payments Authorized The foregoing accounts and/or claims have received administrative examination and pursuant to authority vested in me as an Authorized Certifying officer, I certify that they are correct and proper for payment in the amounts stated and from the appropriation or fund indicated. The original documents supporting this Voucher and Schedule of Payments have been retained in the confidential files of this agency and are available for audit by properly designated officials. Approved For Release 2001/09/04: CIA-RDP80-01240A000100140054-8 (Date) (Authorized Certifying Officer)