DEAR SIR:

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01240A000100140054-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: July 10, 1998
• Sequence Number: 54
• Publication Date: August 15, 1946
• Content Type: LETTER

Approved For Release 2001/09/04 : CIA-RDP80-01240A0001
'
ittLest i946
ti
Intel
on 2 AI din-
he
the confident
to
illgsnao
to los approved
rt of a reocenended
bv Ni authorised oegtify
Pub le 416 - 7ftn Congress - tar sub-
DiibUrAing Otttor Trekeurr aspastment, ia
official to slake mments to vendors and other
the payee aad ohs net amount to to paid will
MOM information refloeted an thito sohnduls in
*Moor's voucher amber, cheab;aoabors, sod
mature. The Voucher and Sob,oduls of Pgrments
schedule of perassits and tho or4ginal vouoherl
/- o dot& aoroally trensmittod thrOugh channels
ting (Moe tor pootp.endit will pbpsioally be
tisl rues of the Central lateXligeoee Group.
the Low or tat* suawstfd roil. it is ciasirett
to use a ? ehilik will *auto= BONITla14 with thaw
silt forth under 6, of 4saera1 Regulations i02-41ovieod.
It is asoosearp t *option he Rads with respect T4o this aegulo-
tion to the extant that the pAy roll cootie slip, and ow ether
similar details be rotaimed in tut IV kall Joot$An tat 110 so that
sit. audit VW be subsoquently made. This will algooesate the uso
of atandard Form 1126 and an attaahod list in each neon showing as
at omplopoe, net amount paid, end sigaature or Amok =coheir. The
?oat/Rued use of Form 301-63 in lieu of taro 11271-Rovisel (pay card)
would facilitate the operotion o: this procedure, and is only details
JUST ta) ? V: 111-1
P.1.93ted, ...ozRelease 2001409 044 CIA-RD
Approved For Release 2001/09/04 : CIA-RDP80-01240A000
Lindsay C. War
which will flow through normal channels Ili I be these ,w pertain
to tax, retirement, and other similar deductions or adjustments which
will be reflected am standard forma a?proved by the General A000unting
Office and auceptable to the brassury Department. Staadard Fora 1064
would be used to schedule 1l paymonts.
Mader the site audit procedure outlined abo,, it would be
preferable to have special auditors designated by the fleuerel
Amounting Office and approved Sy cl4 fres a security viewpoint to
make periodic audits of the original .ad basis 40401444k4 located
physically in the CIG files. It is resommended that these audits be
mode at the and of eat* quarter sins. ourrent audits will not only
alleviate aertain administrative difficulties but will enable us to
immediately recognize security problems which nay develop. CIG will
provide space and safes for the original vouchers and acoompanying
basic documents for the use of the general Accounting (Moe auditors
and examiners. If this proposal is aomptable, it would be necessary
for several individuals or teem to be provided by the General imeount-
Jag Office, namely; one individual am a contract examieer, possibly
two sash for the audit of ommersial voucher and civilian travel and
an additional tem for thu purpose af muditiag pray rolls.
It in antiaipated that after audit and approval or settle-
aunt
by representatives of the General Amounting aerie, the original
vouchers and basis pay roll data will be retalaed in th9 confidential
files of the GIG for a period of not to mooed five years. The length
of the retention period would depend man the relative need for secrecy'
in safeguarding the National interest. lowever, the files mould be
available to properly designated ?Metals of the General Aocounting
?Moe in the event questions arose after the basic audats had been
performed.
Alt has to representutives of your
office, it is necessary to proceed with this natter as expoditinusly
as possible and it will, therefore, be appreciated if your office will
informally contact the pertinent officials of GIG for any additional
related information oonoorainii the procedures and/Or tht security
problems involved in order taut your fumel reply my be received
within the next few days.
402
25X1 A9a
FOR SA D AACTOR:
sOutive for c'ersonnel
and Administration
Approved For Release 2001/09/04 : CIA-RDP80-012
25X1A9a
,
XG Forth No. I Approved For Release 2001/09/04
Form Approved by Suer
Comptroller General, U.S. VOUCHER AND S
August 28, 1946
CIA-RDP80-01240A000100140054-8
Nosio. 0. Vou. No.
CHEDUTP, OF PAYMENTS
Bur. Sch. No.
Department orEstablishment:
Appropriation Summary
PAID BY
Bureau
Vou. No.
Payee
Amount
Disb. Officerfs
Check Number
Total of Payments Authorized
The foregoing accounts and/or claims have received administrative examination and pursuant
to authority vested in me as an Authorized Certifying officer, I certify that they are
correct and proper for payment in the amounts stated and from the appropriation or fund
indicated. The original documents supporting this Voucher and Schedule of Payments have
been retained in the confidential files of this agency and are available for audit by properly
designated officials.
Approved For Release 2001/09/04: CIA-RDP80-01240A000100140054-8
(Date) (Authorized Certifying Officer)
XG Foorm NO.
Approved For Release 2001/09/04: CIA-RDP80-01240A000100140054-8
Form Approved by D. 0. Vou. No.
Comptroller General, U.S. VOUCHER AND SCHEDULE OF PAYMENTS
August 28, 1946 Bur. Sch. No.
Department or Establishment:
Appropriation Summary
Bureau
Vou, No.
Payee
PAID BY
Amount
Disb. Officer's
Check Number
Total of Payments Authorized
The foregoing accounts and/or claims have received administrative examination and pursuant
to authority vested in me as an Authorized Certifying officer, I certify that they are
correct and proper for payment in the amounts stated and from the appropriation or fund
indicated. The original documents supporting this Voucher and Schedule of Payments have
been retained in the confidential files of this agency and are available for audit by properly
designated officials.
Approved For Release 2001/09/04: CIA-RDP80-01240A000100140054-8
(Date) (Authorized Certifying Officer)